Preventative Generator Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The NAVSUP Fleet Logistics Center Norfolk has issued a Notice of Intent to Award a Sole Source Contract to Carter Machinery Company, Inc. for Preventative Generator Maintenance services at the NAVY CYBER DEFENSE OPS COMMAND in Suffolk, VA. This action is based on the determination that Carter Machinery is the only responsible source capable of meeting agency requirements. Interested parties who believe they can fulfill this requirement must submit a response by March 31, 2026, 12:00 PM ET.
Purpose & Scope
This requirement is for comprehensive maintenance services for emergency power generation systems, including three Caterpillar brand generators (Models 3512 and C-15) and associated Cat ISO Switchgear. The objective is to ensure system longevity and performance, minimizing downtime. Services include:
- Preventative Maintenance (PM): Quarterly, annual, and tri-annual inspections, including Level 1, 2, and 3 inspections, plus switchgear and breaker maintenance.
- Corrective Maintenance/Warranty: Emergency repairs, necessary Original Equipment Manufacturer (OEM) parts, and a Caterpillar brand extended warranty.
- Emergency Response: A four-hour response time for failures is required, with rental generators needed if repairs exceed 48 hours.
- Personnel: Technicians must be manufacturer-authorized and certified.
- Reporting: Detailed maintenance activity reports are mandatory.
Contract Details
The intended contract will be a Firm Fixed Price agreement for services, not supply. The period of performance is structured with one 12-month base year and four 12-month option years. The justification for sole source is based on the need for compatibility with existing Caterpillar systems, specialized certification, and local emergency response capabilities, with Carter Machinery Company, Inc. identified as the only local company meeting these criteria.
Eligibility & Set-Aside
This is a sole source procurement under statutory authority 10 USC 2304 (c)(1) and FAR 13.106-1(b)(1), meaning it is not a competitive solicitation. There is no set-aside designation as competition is precluded. The government's decision not to compete this action is solely at its discretion, based on responses to this notice.
Response Information
This is a Notice of Intent, not a request for competitive proposals. Any firm believing it can provide the required Caterpillar Generator Maintenance services must submit a capability statement or proposal demonstrating their ability to meet the agency's requirements by March 31, 2026, 12:00 PM ET. Responses should be directed to the primary contact.
Additional Notes
The previous contract for similar services (N0018921P0172) was also awarded to Carter Machinery Company, Inc. Numerous FAR and DFARS clauses are incorporated, including those related to telecommunications, supply chain security, and various representations and certifications. Technical points of contact for the requirement are Mr. Tim Bilbrey and Andrew Duhe.