Preventative Maintenance and Repairs for Uninterrupted Power Supply, Generators, and Automatic Transfer Switches

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing Preventive Maintenance and Repair services for Automatic Transfer Switches (ATS), Generators, and Uninterruptible Power Supply (UPS) systems at various Military Installations on the Island of Oahu, Hawaii.

• Preventive Maintenance (PM): Quarterly PM services for ATS, Generators, and UPS systems, adhering to manufacturer recommendations and applicable regulations. This includes minor repairs, fluid checks, battery inspections, load bank testing, and air filter replacement for generators; inspection of connections, testing for overheating, and contact replacement for ATS; and visual inspection, fluid level checks, and functional inspections for UPS.

• Repairs: Identification and execution of repair work beyond standard PM requirements. This includes both scheduled and unscheduled repairs, utilizing new or equivalent parts and warranting all parts, materials, and labor for one year.

• Reporting and Documentation: Submission of PM schedules, PM service reports/logs, generator run logs, work order requests for repairs, and an updated equipment inventory list.

• Acceptable Quality Levels (AQLs): Generally set at 10% deviation from requirements for most services.

• Corrective Action Requests (CARs): Issued for non-conforming services.

• Response Times: Two (2) business days for onsite assessment of unscheduled repairs.

• Repair Completion: Within ten (10) working days of receiving replacement parts for repairs.

• Reporting Deadlines: Specific deadlines for submitting PM schedules, reports, and logs (e.g., within 10 working days of completion or before service start).

• Place of Performance: Various Army Installations on the Island of Oahu, Hawaii.

• Hours of Operation: Government regular hours are 0700-1600, excluding Federal holidays. Contractor must maintain workforce for uninterrupted service.

• Contractor Personnel: Must possess all required licenses for commercial electrical work in Hawaii, including a valid C-13 Electrical Contractor License and a Responsible Managing Employee (RME). Technicians require EGSA certification or equivalent and OEM training. All personnel must be legal U.S. residents and able to communicate in English.

• Security: Compliance with adjudication standards, installation access policies, and potential Force Protection Condition (FPCON) changes. Background checks and identification (e.g., AIE Badge) are required for access.

• Safety: Compliance with AR 385-10, OSHA standards, and development of a Safety Plan. Wear reflective vests during dark hours.

• Environmental: Compliance with Federal, State, Local, and Installation environmental laws. Use of recycled/recovered products where feasible. Submission of Safety Data Sheets (SDS) for materials.

• Contingency Plans: Development and submission of Disaster Contingency Plan, Labor Dispute Contingency Plan, and OPSEC Standing Operating Procedure (SOP)/Plan.

• Quality Control: Contractor must develop and maintain a Quality Control Plan (QCP).

Form / Attachment / Pricing Sheet

This document, titled "Tech Exhibit #2 Work Order Request," is a template used for requesting and documenting work orders. It serves as a standardized form for initiating, tracking, and approving repair or diagnostic services.

The form is divided into six sections, facilitating a step-by-step process:

1. Request for Diagnosis/Estimate (From COR to Contractor): Captures initial details such as name, location, project title, equipment, problem description, and notes. It also includes fields for contract number, date/time notified, and work request number.
2. Diagnosis Report (From Contractor to COR): Used by the contractor to report findings after diagnosis, including POC, phone/fax, and the date/time diagnosis was completed.
3. Repair and Cost Estimate (From Contractor to COR): Allows the contractor to provide an estimate for repairs, detailing estimated man-hours and cost, estimated cost of materials, estimated time to complete the job, and the estimated total cost of the job. It requires contractor signature and submission date/time.
4. Repair Approval (From Contracting Officer to Contractor): A section for the Contracting Officer to provide approval for the repair, including notes/comments and signature with date/time.
5. Repair Completion (From Contractor to COR/AI): To be filled out upon completion of the repair, including contractor signature and date/time.
6. Repair Inspected (From COR/AI to Contractor): A final section for COR/AI to indicate inspection of the completed repair, with signature and date/time.

This form is relevant to bidders as it outlines the procedural steps and required information for submitting and managing work orders. Understanding this template can help potential contractors anticipate the type of information they will need to provide and the workflow involved in service requests under this contract.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Excel spreadsheet) for the "Preventative Maintenance Uninterruptable Power Supply, Generators, and Automatic Transfer Switches" opportunity. It requires bidders to provide company name, UEI, unit prices, and total costs for various line items across a base year and four option years. It also includes a section for labor rates for unscheduled repairs.

• Company Information: Fields for "Insert Company Name & UEI #".
• Line Item Descriptions: Details preventive maintenance tasks for Automatic Transfer Switches (ATS), Generators (various sizes), and Uninterrupted Power Supplies (UPS) at specific locations and buildings.
• Quantities and Units: Specifies the quantity (QTY) and Unit of Measure (UOM) for each CLIN.
• Pricing: Columns for "Unit Price," "Total Cost," and "Labor Rate Per hour for Unscheduled Repairs." Note that many unit prices are listed as 0.0, and a specific instruction states "DO NOT PRICE" for CLIN 0008/1008/2008/3008/4008.
• Contract Periods: Pricing is structured for a Base Year and four Option Years.
• Totals: Sections for "Base Year Total Cost," "1st Option Year Total Cost," "2nd Option Year Total Cost," "3rd Option Year Total Cost," "4th Option Year Total Cost," and "Overall Total Proposed Cost."
• Instructions: A note emphasizes that it is the offeror's responsibility to ensure all pricing is correct, even if formulas are present in the spreadsheet.

This pricing sheet is critical for bidders to understand the scope of services required and to formulate their cost proposals. Bidders must accurately fill in their proposed unit prices and total costs for all applicable line items, ensuring compliance with the specified quantities and contract periods. The "DO NOT PRICE" instruction for unscheduled repairs/replacement parts should be carefully noted. The sheet serves as the basis for the government's cost evaluation.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for "SVC PMR Generators/ATS/UPS" with Product Service Code J061. The acquisition is set aside for Women-Owned Small Business (WOSB) and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

The solicitation details requirements for Preventive Maintenance (PM) and Unscheduled/Assessment/Repair/Work Requests for Automatic Transfer Switches (ATS), Generators (various sizes), and Uninterrupted Power Supplies (UPS) across multiple locations.

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on item descriptions.

• Period of Performance: Multiple periods are detailed, with initial periods generally running from May 2026 to May 2027, and subsequent periods extending to May 2031.

• Estimated Value: Not explicitly stated.

• Offer Due Date: April 27, 2026, at 3:00 PM local time.

• Submission Method: Electronically via email to maria.d.olipas.civ@army.mil with the subject "Request for Quote (RFQ) Number W912CN-26-Q-A017".

• Evaluation Criteria: Technical Acceptability (including contractor licensing, key personnel qualifications, electrical worker licensing, and deliverable acknowledgments) and Price. The Government will award to the responsible Offeror whose quote is most advantageous, considering price and other factors.

• This acquisition is set aside for Women-Owned Small Business (WOSB) and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 811310 (Electrical Contractors and Other Wiring Contractors), Size Standard: $12,500,000.00.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• Specific instructions for WAWF (Wide Area Workflow) payment submissions are provided.

• Questions are due by 3:00 PM Hawaii Standard Time on April 3, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the Government's methods for ensuring contract services meet the requirements specified in the Performance Work Statement (PWS). Its purpose is to facilitate early identification and resolution of performance issues related to the Preventive Maintenance and Repair of Automatic Transfer Switch/Generator/Uninterrupted Power Supply (ATS/Gen/UPS).

This is a non-personal services contract for the Preventive Maintenance and Repair of ATS/Gen/UPS at various Military Installations in Hawaii. The Contractor is responsible for providing all parts and performing services according to the PWS standards. The contract type is Firm Fixed Price.

The QASP details the Government's surveillance methods, including:

• 100% Inspection
• Random Sampling
• Periodic Inspection
• Customer Feedback/Input

The Performance Requirements Summary (PRS) lists specific performance objectives, standards, and acceptable quality levels (AQL) of 10% for tasks such as:

• Quarterly Preventive Maintenance (PM) for ATS/Gen/UPS.
• Submission of PM schedules and reports.
• Timely repair of identified issues and submission of work request logs.
• Response and assessment for unscheduled/work requests.
• Use of new or equivalent parts and warranty.
• Submission of invoices and required documentation.

Services are to be performed at various Military Installations in the State of Hawaii.

• The Contractor is responsible for their own Quality Control Plan (QCP).
• The Government will use a Contracting Officer's Representative (COR) to monitor performance.
• Surveillance will be documented via Surveillance Checklists and Schedules uploaded to PIEE-SPM.
• Performance ratings will follow FAR 42.1503 definitions (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory).
• Nonconforming performance will be addressed via Corrective Action Requests (CARs) with defined levels.
• Combating Trafficking In Persons (CTIP) compliance will be monitored.
• Contractor Performance Assessment Reporting System (CPARS) will be utilized if applicable.
• Deliverables include Transition Plan, Quality Control Plan, Safety Plan, Spill Plan, Contingency Plans, PM Schedules and Reports, Work Order Requests, Generator Run Logs, Inventory Lists, and Invoices/Parts Receipts.

Other / Unclassified

This document is a Wage Determination (No. 2015-5689, Revision No. 26) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations performing contract work in American Samoa, Hawaii (County of Honolulu), and Johnston Island.

This document is crucial for bidders to understand the minimum labor costs associated with performing services in the specified locations. It details the required hourly wage rates and applicable fringe benefits for a wide range of occupations, from administrative support to technical roles. Bidders must use this information to accurately estimate labor costs in their proposals to ensure compliance with the Service Contract Act and relevant Executive Orders (EO 14026 and EO 13658).

Key information includes:

• Minimum wage rates for specific job classifications.
• Applicable health and welfare benefits, vacation, and holiday pay.
• Notes on Executive Order minimum wage adjustments and paid sick leave.
• Procedures for requesting additional classifications and wage rates if an occupation is not listed.

Bidders should carefully review the listed occupations and their corresponding rates to accurately price their bids and ensure compliance with federal labor laws.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet listing inventory details for generators, Automatic Transfer Switches (ATS), and Uninterruptible Power Supplies (UPS) across various installations. It provides technical specifications and status updates for this equipment.

• Item Number: Unique identifier for each piece of equipment.
• Installation: Location of the equipment (e.g., SB, ER, WAAF, HMR, FS, TAMC).
• Bldg # / Bldg Served: Building number where the equipment is located and the building it serves.
• Generator Details: Manufacturer, Model, Serial Number, Kilowatt (KW), and Kilovolt-Amps (KVA) ratings.
• ATS Details: Manufacturer, Model, and Serial Number for Automatic Transfer Switches.
• UPS Details: Manufacturer, Model, and Serial Number for Uninterruptible Power Supplies.
• Notes: Contains status updates, such as "New equip - info to follow," "Portable: Project in works," "Project in the works," or specific instructions regarding repairs or contractor visits.

This inventory provides critical information about the existing power infrastructure, including the types, capacities, and locations of generators, ATS, and UPS units. Bidders can use this data to understand the current state of essential equipment, identify potential needs for maintenance, repair, or replacement, and assess the scope of work for any related contracting opportunities. Specific notes indicate areas where new equipment is planned or where projects are in progress, which may influence future requirements or current contract considerations.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit #3, outlines the deliverables required from the Contractor. It specifies various plans, schedules, reports, and logs that must be submitted throughout the contract period.

• Transition Plan (A001): A 60-day plan detailing contractor personnel and service continuity during phase-in/out.
• Quality Control Plan (A002): Contractor's plan for ensuring quality, including submission of proposed changes.
• Safety Plan (A003): Contractor's safety program for employees.
• Spill Plan (A004): Plan for spill prevention and countermeasures.
• Contingency Plans (A005): Procedures and personnel for service continuity during labor disputes or disasters.
• Preventive Maintenance Schedule (A006): Quarterly PM schedule based on manufacturer recommendations.
• Preventive Maintenance Report/Log (A007): Written PM reports submitted after completion.
• Work Order Request (A008): Documentation for emergency and routine maintenance calls, including repair details and cost estimates.
• Generator Run Log (A009): Log detailing generator usage, including location, dates, times, and readings.
• Equipment Inventory List (A010): Updated list of contractor equipment.
• Parts Receipts/Invoice (A011): Itemized listing of parts and materials used in repair invoices.
• Invoice (A012): Supporting documentation for invoices.

This exhibit is crucial for bidders to understand the specific reporting, planning, and documentation requirements that will be part of the contract. It details the types of plans, schedules, and reports expected, along with their submission formats (Word, Excel, or PDF) and deadlines, which will impact contract performance and management.