Preventative Maintenance and Service Agreement for the Zeiss Axio Scan.Z7
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institute of Mental Health (NIMH) intends to award a sole-source purchase order to Carl Zeiss Microscopy, LLC for a Preventative Maintenance and Service Agreement for their Zeiss Axio Scan.Z7 microscope. This notice is a pre-solicitation non-competitive notice of intent to award without full and open competition. The Zeiss Axio Scan.Z7 is routinely utilized by the NIMH Systems Neuroscience Imaging Resource (SNIR) and requires routine preventative maintenance to ensure minimal downtime and prevent costly repairs after its warranty expires on January 27, 2026.
Scope of Work
The contractor, Carl Zeiss Microscopy, LLC, will provide comprehensive maintenance and repair support for the Zeiss Axio Scan.Z7 (SN 4661000613). This includes furnishing all necessary services, qualified personnel, material, and equipment. ZEISS will supply covered replacement parts, which may be new or rebuilt, meeting original equipment specifications. The government will provide on-site workspace, desktop computers, and telephones for the service technician. The contractor is required to submit quarterly written reports detailing all repairs and annual maintenance.
Contract & Timeline
- Type: Sole-Source Purchase Order (Pre-Solicitation Notice of Intent)
- Intended Awardee: Carl Zeiss Microscopy, LLC
- NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance
- Set-Aside: NOT set aside for small businesses.
- Period of Performance: Anticipated base year from August 16, 2026, to August 15, 2027, with three additional one-year option periods, extending potentially through August 15, 2030.
- Response Due: April 30, 2026, at 1:00 P.M. EDT
- Published: April 20, 2026
Sole Source Justification
The government's determination to award this contract without full and open competition is based on extensive market research. Carl Zeiss Microscopy, LLC is identified as the only vendor capable of providing the required services, as the equipment is proprietary to the manufacturer, and they are the sole provider of its maintenance. Market research, including contacts with industry and government experts, product literature reviews, and searches on GSA Advantage and Dynamic Small Business Search, confirmed no other sources could meet the requirements.
Response Requirements
This is not a request for competitive proposals. However, interested parties may identify their interest and capability to fulfill the requirement. Responses should include a capability statement, unit price, list price, shipping and handling costs, delivery period, prompt payment terms, F.O.B. Point, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), and certification of business size. All offerors must have an active registration in SAM.gov. Responses must be submitted electronically to John Johnson (johnsonjr@mail.nih.gov) by the closing date, referencing solicitation number 75N98026Q00229.