Preventative Maintenance at The Pentagon Heating & Refrigeration Plant (PH&RP)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Defense, Washington Headquarters Services (WHS), has issued a Justification for Other Than Full and Open Competition (JOFOC) for Preventative Maintenance at The Pentagon Heating & Refrigeration Plant (PH&RP). This is a sole-source bridge contract to ensure continuity of critical services, valued at $4,110,700.00, until a long-term competitive contract can be awarded. The contract covers a two-month base period and four one-month options, with performance starting April 1, 2026.
Scope of Work
The contractor shall furnish all parts, labor, materials, and supervision for Preventative Maintenance (PM), Predictive Maintenance (PdM), Corrective Maintenance (CM), repairs, Service Calls (SC), and inspections of equipment and systems at the PH&RP. This includes all Operations and Maintenance (O&M) for the plant. Services must adhere to Original Equipment Manufacturer (OEM) recommendations. Systems covered include Boiler and Steam Distribution, Chiller and Chilled Water Distribution, Compressed Air, Condenser Water, Distribution Controls System (DCS), Electrical Distribution, Feedwater, Fuel Oil, HVAC, Sewage Lift, and Auxiliary Systems.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP)
- Total Estimated Value: $4,110,700.00
- Place of Performance: Arlington, VA
- Performance Periods:
- Base Period: April 1, 2026 - May 31, 2026
- Option Period I: June 1, 2026 - June 30, 2026
- Option Period II: July 1, 2026 - July 31, 2026
- Option Period III: August 1, 2026 - August 31, 2026
- Option Period IV: September 1, 2026 - September 30, 2026
- Published Date: April 7, 2026
Eligibility / Set-Aside
This is a sole-source procurement justified under FAR Subpart 6.103, citing "only one responsible source and no other supplies or services will satisfy agency requirements." The long-term follow-on requirement is being procured under the Small Business Administration's 8(a) program as a 100% set-aside.
Submission & Evaluation
This document is a justification for a sole-source award and is not a solicitation for proposals.
Additional Notes
This bridge contract is necessary because the incumbent contractor, QCM, Inc., operating under contract HQ003420D0018, will have its contract expire on March 31, 2026, with all options exhausted. A competitive procurement for the long-term follow-on requirement is currently underway. Transitioning to a new interim contractor was deemed not practicable due to the complexity of the systems and personnel requirements. Market research, including a Sources Sought Notice posted from April 4, 2025, to May 5, 2025, identified technically capable 8(a) small businesses for the future competitive requirement.