Preventative Maintenance for Nicolet 1S50 Analytical Flex FTIR Spectrometer

Quick Summary

The Department of the Navy, Norfolk Naval Shipyard GF, is soliciting proposals for a Preventative Maintenance service agreement for one Nicolet iS50 Analytical Flex FTIR Spectrometer located at the Mid-Atlantic Regional Materials Test Laboratory in Portsmouth, VA. This Firm Fixed-Price opportunity aims to ensure the instrument's operational readiness and highest performance. The acquisition is UNRESTRICTED, with a price evaluation preference for HUBZone Small Business Concerns. Offers are due March 24, 2026, at 03:00 PM Local Time.

Scope of Work

This requirement covers a comprehensive preventative maintenance service agreement. Key deliverables include:

• Set-up and startup of the instrument and software to fully operational status.
• Priority technical support with a targeted immediate response time.
• Utilization of certified service engineers for diagnosis and corrective maintenance, supported by digital remote tools.
• A 10% discount on labor, travel, and factory-certified replacement parts for on-demand corrective maintenance visits, with a targeted response time of 5 business days.
• One (1) scheduled annual standard preventive maintenance visit, including a standard PM kit.
• Access to online knowledge base services.
• Software and firmware updates upon request (not attached to government network), provided during scheduled maintenance.
• A 10% discount off list price for training classes purchased during the contract period.

Contract Details

• Opportunity Type: Solicitation (RFP/RFQ)
• Pricing Arrangement: Firm Fixed Price
• Period of Performance: March 27, 2026, to March 26, 2027
• Set-Aside: UNRESTRICTED, with a Notice of Price Evaluation Preference for HUBZone Small Business Concerns.
• Product Service Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment)

Submission & Evaluation

• Offer Due Date: March 24, 2026, 03:00 PM Local Time.
• Questions Deadline: March 25, 2026, 12:00 PM EST. (Note: This deadline is after the offer due date; bidders should verify.)
• Submission Method: Quotations must be emailed to Aletha Nunley at aletha.d.nunley.civ@us.navy.mil.
• Required Documents: Completed representations and certifications, a technical acceptability statement verifying capability to meet the Statement of Work, and price for each line item.
• Evaluation Factors: Technical Capability, Price, and Past Performance.
• Award Basis: Award will be made to the responsible Offeror whose offer is most advantageous to the Government.
• Eligibility: Offerors must be registered in the System for Award Management (SAM).

Additional Notes

• All contractors will require Defense Biometric Identification System (DBIDS) and NAVSEA Badging.
• Specific clauses regarding Cybersecurity Maturity Model Certification (CMMC) are included.
• Payment will be made via Wide Area WorkFlow (WAWF).