Preventative Maintenance for UV Robots
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Gallup Service Unit, is conducting market research through a Sources Sought Notice for preventative maintenance, support, and warranties for four OhmniClean Autonomous UV-C Disinfection Robots (OC-UVC-1). This effort aims to identify capable firms, with a primary focus on Indian-owned economic enterprises (IEE/ISBEE), to inform the acquisition strategy. Responses are due by March 27, 2026, at 10:00 AM MDT.
Purpose
This Sources Sought Notice is for market research purposes only. The government seeks to identify qualified vendors, particularly Indian-owned, economic enterprises (large or small), capable of providing comprehensive maintenance and support for specialized UV-C disinfection robots. The information gathered will be used to determine the contracting office's acquisition strategy, including potential set-asides under the Buy Indian Act (25 U.S.C. 47) or the Small Business Act (41 U.S.C. 3104).
Scope of Work
The requirement, as outlined in the DRAFT Statement of Work, is to furnish all labor, materials, tools, and expertise for the functionality of four OhmniClean Autonomous UV-C Disinfection Robots at the Gallup Indian Medical Center. Services include:
- Preventative Maintenance: Routine annual inspections.
- Corrective Maintenance: Onsite or offsite repair of malfunctions.
- Parts Replacement: Warranty-covered components such as UVC light bulbs, batteries (Eco Flow River, Delta Mini, River 2 Pro), and Android tablets/phones. Exclusions apply for damage due to improper use or physical damage.
- Tasks: Initial inspection, scheduled annual maintenance, response to issues within 3-5 business days, diagnosis and repair, component replacement, and verification of proper operation.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance (Small Business Size Standard: $34.0 million)
- Period of Performance (DRAFT): A base year (January 1, 2026 – December 31, 2026) with two one-year option periods (Option Year 1: 2027; Option Year 2: 2028).
- Response Due: March 27, 2026, at 10:00 AM MDT.
- Published Date: March 19, 2026.
Set-Aside Consideration
The Contracting Officer will prioritize responses from Indian-owned economic enterprises (IEE) and Indian-owned small business economic enterprises (ISBEE) under the Buy Indian Act. Following this, consideration will be given to set-aside programs under the Small Business Act.
Submission Requirements
Interested parties should submit a response via email to Rodney Brown (Rodney.Brown@ihs.gov) with the subject line "SSN-GSUT2-20264862". Submissions must include:
- A Company Profile (UEI, name, address, primary POC, business size, ownership type, socio-economic status, Native American ownership, SAM.gov representations).
- A brief capability statement demonstrating relevance to the requirement, including past performance or established contracts.
- ISBEEs/IEEs must also submit a completed IHS IEE Representation Form (attached to the original notice).
Place of Performance
Gallup Indian Medical Center, 516 East Nizhoni Blvd, Gallup, NM 87301.
Additional Notes
This is not a solicitation, and the government assumes no financial responsibility for response costs. Offerors must be registered in SAM.gov at the time of offer and award. Telephone inquiries will not be accepted.