Preventative Maintenance on Three (3) Ice Machines at Quentin N Burdick Memorial Health Care Facility in Belcourt, ND
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), specifically the Quentin N Burdick Memorial Health Care Facility (QNBMHCF) in Belcourt, ND, is soliciting proposals for Preventative Maintenance (PM) and Ice Bin Sanitizing services for three (3) ice machines. This is a 100% Small Business Set-Aside opportunity, issued as a combined synopsis/solicitation (RFQ 75H70626Q00129). The contract will be a Firm-Fixed Price Purchase Order with a base year and four (4) option years. Quotes are due May 5, 2026, at 12:00 PM CST.
Scope of Work
The contractor will provide quarterly preventative maintenance and ice bin sanitizing for three ice machines at the QNBMHCF. Services must comply with the Scotsman HID525 Ice Machine User's Manual Instructions for Use (IFU). Key tasks include:
- Removing ice, cleaning the water system, inspecting/removing water filters, and checking the filtration system and water pressure.
- Visually inspecting the machine, sanitizing all components, and observing cycles after returning parts.
- Disinfecting, potentially requiring protective clothing.
- Taking laboratory cultures from ice and water portals before PM and two days after. The contractor is responsible for positive cultures and must repeat PM within seven days.
- All quoted unit pricing must be all-inclusive, covering travel, lodging, per diem, fringe benefits, and all federal, state, and local taxes.
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (RFQ 75H70626Q00129)
- Contract Type: Firm-Fixed Price, Commercial Service, Purchase Order
- Period of Performance: Base year plus four (4) option years (total 5 years)
- Set-Aside: Total Small Business (100%)
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance)
- Size Standard: $12.5 Million
- Place of Performance: Quentin N Burdick Memorial Health Care Facility, Belcourt, ND 58316
Submission & Evaluation
- Quote Submission: Electronically via email to Farrah.Azure@ihs.gov. Quotes must be on company letterhead, signed, dated, and include the solicitation number, company details, technical description, price, "Remit to" address, amendment acknowledgment, past performance information, and a statement of agreement with terms.
- Questions Due: April 27, 2026, 12:00 PM CST.
- Quotes Due: May 5, 2026, 12:00 PM CST.
- Evaluation Basis: Lowest Price, Technically Acceptable (LPTA). Technical acceptability requires all submission items.
- Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and Past Performance, when combined, are less important than price.
- Requirements: Offerors must have a Unique Entity ID (UEI), TIN, and be registered with SAM.gov. Invoicing will be processed through the Invoice Processing Platform (IPP).
Contact Information
- Primary Contact: Farrah Azure (Purchasing Agent)
- Email: Farrah.Azure@ihs.gov