Preventative Maintenance on Three (3) Ice Machines for Quentin N Burdick Memorial Health Care Facility in Belcourt, ND
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) is conducting a Sources Sought for Preventative Maintenance on three ice machines at the Quentin N. Burdick Memorial Health Care Facility (QNBMHCF) in Belcourt, ND. This market research aims to identify qualified Indian Economic Enterprises (IEE) or Other Small Businesses. Capability statements are due February 12, 2026.
Scope of Work
The requirement is for quarterly preventative maintenance services for three ice machines located in Dietary Services, the Emergency Room, and the Medical-Surgical Ward at QNBMHCF. Services include labor and materials for cleaning, inspecting, and sanitizing all components, following the Scotsman HID525 Ice Machine User's Manual Instructions for Use (IFU). The contractor will be responsible for addressing any positive laboratory cultures after maintenance by repeating the process within seven days. The proposed schedule for 2026 includes quarterly maintenance in March, June, September, and December.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Anticipated Contract Type: Firm Fixed Price purchase order
- Anticipated Period of Performance: Base year + 4 option years (potential 5-year total)
- Set-Aside: Market research to determine appropriate acquisition method, including potential set-aside for Indian Economic Enterprises (IEE) or Other Small Businesses.
- NAICS: 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.
- Place of Performance: Quentin N. Burdick Memorial Health Care Facility, Belcourt, ND.
- Response Due: February 12, 2026, 12:00 p.m. Central Time.
- Published: January 29, 2026.
Capability Statement Requirements
Interested parties should submit a capability statement (max 10 single-sided pages) including:
- Overview of opinions on requirement difficulty/feasibility and innovative ideas.
- Information on current capability, capacity, prior similar experience, and organizational/management capability.
- Examples of prior Government contracts.
- UEI number, organization name, address, point of contact, and certified small business status (e.g., 8(a), HUBZone) under NAICS 811310 or comparable.
- Any other helpful information.
Additional Notes
This is for informational and planning purposes only and does not constitute a solicitation or obligation to award a contract. Responses will assist the Government in determining the acquisition method. A Request for Quote (RFQ) may be issued later.