Preventative Maintenance Services for a HI-SCAN 180180-2is Pro X-Ray scanner.

Other / Unclassified

This document is a "Decision to Restrict Competition" for a Simplified Acquisition Threshold procurement (Identification Number: 1166198). It outlines the justification for limiting competition for a service and maintenance contract for a HI-SCAN 180180is Pro X-ray scanner.

This document is relevant to potential bidders as it explains why the government intends to restrict competition for this specific acquisition. It identifies the product (HI-SCAN 180180is Pro X-ray scanner) and the suggested sole source contractor (Smiths Detection Inc.). The justification is based on the government's significant investment in the product, the proprietary nature of the equipment, and Smiths Detection being the sole manufacturer and service provider with certified technicians. Market research conducted did not identify other qualified sources. This information helps bidders understand the procurement strategy and the rationale behind the limited competition.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain an on-site level service plan for the National Bio and Agro Defense Facility (NBAF) in Manhattan, Kansas, specifically for one (1) HI-SCAN 180180-2is Pro X-ray scanner.

• Provide all necessary labor, materials, equipment, and supervision for maintenance.

• Perform one annual preventative maintenance visit, including all parts and travel for routine inspections, cleaning, and minor adjustments.

• Conduct one annual radiation verification in accordance with OSHA standard 29 CFR 1910.1096, providing a radiation (RAD) report and service documents within two weeks of service/repair.

• Cover all failures of the equipment, including normal wear and tear, but excluding user-caused issues or damages. This includes parts, labor, and travel.

• Initiate repairs within 24 hours of confirmation that onsite repair is required and parts arrive, with expedited shipping for replacement parts.

• Repairs to start within 24 hours of confirmation and parts arrival.

• Shipping of replacement parts via overnight shipment.

• Provide radiation (RAD) report and service documents within 2 weeks of completed service/repair.

• Contract type: Firm-fixed-price order for base plus 4 years.

• Service delivery: FOB Destination to USDA NBAF EDC, 1200 Kretschmer Dr, Suite 100, Manhattan, KS 66503, within 14 calendar days following contract award.

• Contractor must provide a detailed cost proposal including labor, materials, overhead, profit, estimated service times, and travel costs.

• Technicians must comply with all NBAF security policies and will be escorted by a USDA employee within the external distribution center. Access to the secure complex is not required.

• Non-US citizens require pre-approval of a Name Trace. Proof of citizenship is required for US citizens born outside the US.

• Contractor is responsible for safety and health matters, including providing necessary precautions and complying with radiation safety standards.

• All visitors and their belongings are subject to inspection. Prohibited items list is provided.

• Invoices must be submitted through the Invoice Processing Platform (www.ipp.gov).

Solicitation / RFP / RFQ

This solicitation seeks proposals for on-site preventative maintenance services for HI-SCAN 180180is Pro X-Ray scanners. The services are required by the United States Department of Agriculture (USDA).

• On-site preventative maintenance services for HI-SCAN 180180is Pro X-Ray machines.

• A 36-hour response time is specified for standard maintenance.

• The contract covers specific serial numbers, including 191583.

• This is anticipated to be a firm-fixed-price contract.

• It includes one (1) one-year base period and four (4) one-year option periods, for a total duration not exceeding five (5) years.

• The contract will be awarded to a single offeror.

• Offerors must submit pricing for all items to be considered responsive.

• Award will be made to the offeror representing the best value to the Government.

• Evaluation criteria include Technical Approach, Price, and Past Performance.

• Technical Approach: Preventative maintenance services for the specified X-Ray scanner.

• Price: Will be evaluated to determine if it is fair and reasonable.

• Past Performance: Will be evaluated as Acceptable or Neutral. Unacceptable past performance may disqualify an offeror.

• Award will be made to the highest technically rated offeror, provided the price is fair and reasonable and past performance is acceptable or neutral. Tradeoffs will not be conducted.

• Offerors must hold prices for 90 calendar days from the date specified for receipt of offers.

• Questions regarding the solicitation are due by April 03, 2025, at 3:00 PM Eastern Time and should be emailed to Kathleen.Melby@usda.gov.

• The acquisition is currently unrestricted.

• The contractor, Smiths Detection Inc., is identified as the sole manufacturer and service provider with certified technicians.

• Delivery is F.O.B. Destination.

• Place of Performance is USDA NBAF EDC, 1200 Kretschmer Dr, Suite 100, Manhattan, KS 66503.

• The solicitation incorporates FAR clauses and provisions by reference, including FAR 52.212-1, 52.212-4, and 52.212-5, as well as other applicable clauses and AGAR provisions.