Preventative Maintenance Services for Building Automation System (BAS) of Chancery
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Kathmandu, has issued a Presolicitation for Preventative Maintenance Services for the Building Automation System (BAS) of its Chancery in Kathmandu, Nepal. This notice seeks to inform potential bidders about an upcoming requirement for comprehensive BAS maintenance.
Scope of Work
The requirement is for providing Building Automation System (BAS) Preventative Maintenance (PM) services. This includes, but is not limited to: Preventative Maintenance, Investigation & troubleshooting, Adjustments, and Trend & Alarm configuration. The Contractor must supply all necessary managerial, administrative, and direct labor personnel, along with transportation, tools, instrumentation, equipment, and supplies. Services must be performed by qualified, trained, manufacturer-certified technicians. The Contractor will also evaluate the overall functionality of the BAS based on input from the Facility Manager and Maintenance Staff.
Contract & Timeline
- Type: Presolicitation (anticipated Firm Fixed Price contract)
- Anticipated Duration: A base year with three one-year option periods.
- Set-Aside: Not specified (open competition implied).
- Response Date (for Presolicitation): March 27, 2026, 11:15 AM Z.
- Published: March 12, 2026.
Submission & Evaluation
This is a pre-solicitation notice; the formal solicitation is not yet ready to be issued and will be launched on SAM.gov when available. When the solicitation is released, all responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offer without discussion. Submissions, when requested, must be electronic to KTMContracts@state.gov in MS-Word/Excel 2007/2010 or Adobe Acrobat (pdf) format, with file sizes not exceeding 20MB. Contractors must be registered in the SAM Database prior to contract award.
Additional Notes
The place of performance is the U.S. Embassy Nepal, Kathmandu. Points of contact for inquiries are Albina Collingham (collinghama@state.gov) and Vineet Chaudhary (chaudharyv@state.gov).