RFQ_19NP4026Q0009_PMSC for BAS Chancery
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Kathmandu is soliciting quotations for Building Automation System (BAS) Preventative Maintenance (PM) Services for its Chancery in Kathmandu, Nepal. This is a Small Business Set-Aside acquisition for a Firm-Fixed-Price contract. The estimated value for the entire period of performance is $240,000.00. Quotations are due by July 13, 2026, at 16:59 Kathmandu local time.
Scope of Work
The contractor shall provide comprehensive BAS PM services, including but not limited to:
- Preventative Maintenance
- Investigation & troubleshooting
- Adjustments
- Trend & Alarm configuration
- Evaluation of overall BAS functionality based on input from the Facility Manager (FM) and Facility Maintenance Staff (FMS).
Services require qualified, trained, manufacturer-certified technicians, along with all necessary managerial, administrative, and direct labor personnel, transportation, tools, instrumentation, equipment, and supplies. Deliverables include PM Service Activity Schedules, PM Activity Description Lists, Site-Specific PM Checklists, Preventative Maintenance Reports, and Spare Part Schedules. Two BAS PM Site Visits are required per year.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (FFP)
- Period of Performance: One (1) base year with three (3) one-year option periods.
- Estimated Value: $240,000.00
- Set-Aside: Small Business Set-Aside under FAR 19.502-2
- Quotations Due: July 13, 2026, 16:59 Hrs Kathmandu local time
- Published Date: June 12, 2026
- Queries Due: June 29, 2026, 04:59 pm Kathmandu local time
Eligibility & Evaluation
Award will be made to the lowest priced, technically acceptable, responsible offeror. Evaluation factors include Price, Technical Acceptability (OEM Authorization Certification, Experience and Expertise, Technical Skills, Certifications and Training, Personnel Qualifications, Security and Facility Clearance), and Responsibility Determination.
Offerors must be registered in the System for Award Management (SAM) and provide proof of SAM registration (UEI number). A DCSA TOP SECRET facility clearance is required or the ability to obtain one. This is a brand name competition due to the proprietary nature of the installed Honeywell/Niagara N4 BAS systems.
Submission Instructions
Quotations must be submitted electronically to KTMContracts@state.gov. Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format. File size must not exceed 20MB per file; larger submissions must be split into separate files. Required documents include SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and Proof of SAM Registration.
Contact Information
- Primary: Albina Collingham (collinghama@state.gov, 014234000)
- Secondary: Vineet Chaudhary (chaudharyv@state.gov, 0097714234594)