Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Food and Drug Administration (FDA) is conducting market research for a Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems at the National Center for Toxicological Research (NCTR) in Jefferson, AR. This is a Sources Sought notice to identify qualified businesses, particularly small businesses, capable of providing these services. Responses are due May 26, 2026.
Scope of Work
The requirement is for yearly preventive maintenance and repair services for SE Labs automatic watering systems (B53, B62, & B62A-177) on a quarterly basis. Services include verification, calibrations, adjustments, repairs, and replacement of worn/defective parts, covering all labor, travel, and parts (except consumables). Emergency service calls with a 2-5 business day response time and 24/7 technical phone support are required. Technicians must be US citizens, participate in the NCTR Animal Exposure Program, and complete N95 respirator fit testing. The place of performance is 3900 NCTR Road, Jefferson, AR 72079.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS: 811210 - Electronic and Precision Equipment Repair and Maintenance ($34 million size standard)
- Period of Performance: Base year (07/24/26 – 07/23/27) plus four option years, extending through 07/23/31.
- Set-Aside: None specified; seeking small business sources, but all interested parties are encouraged to respond.
- Response Due: May 26, 2026, by 13:00 hours (Central Time)
- Published: May 18, 2026
Key Requirements for Responses
Interested parties must submit capability statements including:
- Business name, SAM UEI, address, website, size status (SB, VOSB, SDVOSB, HUBZone SB, SDB, WOSB, LB).
- Sufficient descriptive literature demonstrating capability to meet requirements.
- Three years of past performance for similar services.
- Capability to initiate service on-site within specified times and estimated historical on-site response times.
- Service/repair agreement plans for the specified Make/Model.
- GSA Schedule, BIC, or AbilityOne contract information, if applicable.
- Section 508 compliance information (ACR based on VPAT 2.0).
- Identification of any restrictive specifications.
- Subcontracting opportunities for small businesses (if large business).
- Standard commercial warranty and payment terms.
- Place of product manufacture/service performance for Buy American Act considerations.
- Informational pricing.
Additional Notes
This is for market research only and does not constitute a solicitation or guarantee a contract award. Responses will help the Government determine future acquisition strategies (e.g., set-aside, full and open, sole-source). The Government will not respond directly to comments or suggestions. No proprietary, classified, or sensitive information should be included.