Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Food and Drug Administration (FDA), National Center for Toxicological Research (NCTR), is soliciting quotes for a Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems (AWS) located in Jefferson, AR. This is a Total Small Business Set-Aside opportunity, with offers due by June 10, 2026. The purpose is to ensure continuous provision of clean drinking water to research animals.
Scope of Work
The contract requires comprehensive services for SE Labs automatic watering system equipment (including Combo Recoil/Rackflush, UV Sterilization Unit, Monnit monitoring server, and associated components) in Buildings B53, B62, and B62A-177. Key requirements include:
- Preventive Maintenance: Performed four times annually, including verification, calibrations, adjustments, and replacement of worn/defective parts. A report is required for each visit.
- Repair Services: Covers all parts, labor, and travel expenses.
- Emergency Service Calls: Response within 2-5 business days during normal business hours, with 24/7 technical phone support.
- Technician Requirements: Must be formally trained and certified (OEM specifications), a US citizen, participate in the NCTR Animal Exposure Program, and complete annual N95 respirator fit testing.
- Documentation: Detailed field service reports are required after each service call.
Contract & Timeline
- Contract Type: Firm Fixed Price.
- Period of Performance: A base year (07/24/26 – 07/23/27) with four one-year option periods.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- Submission Deadline: Offers are due via email to nick.sartain@fda.hhs.gov on or before June 10, 2026, by 1:00 P.M. Central Time.
- Published Date: May 28, 2026.
Evaluation
Award will be made to the lowest priced technically acceptable responsible quoter. Technical capability and past performance are considered more important than price. Quotes will be evaluated on their ability to meet all stated requirements.
Additional Notes
Offerors have the opportunity to inspect the instruments and site at their own expense prior to the quote due date. Submissions must include an Accessibility Conformance Report (ACR) for any items not compliant with Section 508 standards. Electronic documents must be submitted without macros.