Preventive Maintenance and Repair Services on a BD LSRFortessa X-20 SORP Flow Cytometer System, including High Throughput Sampler
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Food and Drug Administration (FDA), under the Department of Health and Human Services, is soliciting quotes for Preventive Maintenance and Repair Services for a BD LSRFortessa X-20 SORP Flow Cytometer System, including a High Throughput Sampler. This Firm Fixed-Price contract supports the Center for Biologics Evaluation and Research (CBER) / Office of Vaccines Research and Review (OVRR) at their White Oak campus in Silver Spring, MD. The opportunity is set aside for Full and Open Competition.
Scope of Work
This Request for Quote (RFQ) covers post-warranty maintenance and repair services essential for the FDA's flow cytometry research. Key requirements include:
- Preventive Maintenance: Two (2) scheduled on-site visits annually, inclusive of parts.
- Corrective Maintenance: Unlimited on-site repairs with a 2-business day response time, following remote resolution attempts.
- Personnel & Parts: Service engineers must be trained and certified by the Original Equipment Manufacturer (OEM), utilizing OEM-certified replacement parts.
- Technical Support: Unlimited phone and email technical support (Monday-Friday, 8:00 AM - 5:00 PM ET).
- Deliverables: Submission of service records/reports for each call and a summary report to the FDA COR and Contract Specialist.
- Section 508 Compliance: Offerors must comply with HHS Information and Communication Technology (ICT) accessibility standards and provide an Accessibility Conformance Report (ACR) or Conformance Checklist.
Contract & Timeline
- Contract Type: Commercial Item - Firm Fixed Price.
- Period of Performance: A Base Year (April 28, 2026 – April 27, 2027) followed by two (2) Option Years.
- NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million.
- Set-Aside: Full and Open Competition.
- Submission Deadline: April 3, 2026, by 1:00 PM Central Time.
- Published Date: March 24, 2026.
Evaluation & Submission
Proposals will be evaluated based on Technical Capability, Past Performance, and Price. Technical Capability and Past Performance, when combined, are considered relatively equal in value and collectively more important than price. Offerors must provide sufficient technical information to demonstrate capabilities and recent (within 3 years) and relevant prior experience. A site visit to inspect the instruments is available at the offeror's expense prior to the due date.
Quotes must be submitted via email only to Warren Dutter at warren.dutter@fda.hhs.gov. Offerors must include their Unique Entity ID (UEI) number with their quote and avoid using macros in submitted documents.