Preventive Maintenance and unlimited repair agreement for a Thermo Fisher Q Exactive mass spectrometer, Base + 2 Option years
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Food and Drug Administration (FDA), specifically the Center for Biologics Evaluation and Research (CBER), is conducting a Sources Sought market survey to identify qualified firms for a Preventive Maintenance and unlimited repair agreement for a Thermo Fisher Q Exactive mass spectrometer. This requirement includes the instrument-controlling computer and software. The agreement is for a base year plus two (2) one-year option periods. Responses are due by April 20, 2026, at 2:00 PM CT.
Scope of Work
The selected vendor will provide:
- Preventive Maintenance: One scheduled on-site visit annually, including labor, travel, and OEM factory-certified parts.
- Unlimited Corrective Repairs: On-site repairs within 3 business days of a service call, with priority response within 24 hours. Remote resolution attempts are permitted for up to 2 business days.
- Parts & Labor: Exclusive use of certified Original Equipment Manufacturer (OEM) parts and services performed by formally trained and certified technicians.
- Technical Support: Access to OEM technical developments, unlimited OEM system software/firmware/hardware support and updates, and priority technical support Monday-Friday, 7:00 AM - 5:00 PM Eastern Time.
- Service Records: Provision of a field service report after each PM visit.
Crucially, the instrument's turbo-molecular pump is currently non-operational and will require a pre-inspection and repairs to bring it to operational condition before the new service contract becomes active.
Contract & Timeline
- Type: Sources Sought Notice (Market Research)
- Period of Performance: Base year (anticipated July 31, 2026 - July 30, 2027) plus two (2) one-year option years.
- Response Due: April 20, 2026, by 2:00 PM Central Time.
- Published: April 13, 2026
Eligibility & Submission
This market survey targets small businesses capable of providing the required services, though all interested parties may respond. The relevant NAICS Code is 811210 – Electronic and Precision Equipment Repair and Maintenance, with a Small Business Size Standard of $34 Million.
Capability statements must be emailed to Suzanne Martella (suzanne.martella@fda.hhs.gov). Submissions should include:
- Business name, bio, Unique Entity ID (SAM), address, website, and size status.
- Point of contact information.
- Descriptive literature detailing services specifically for the Thermo Fisher Q Exactive mass spectrometer.
- Past performance information for the last three (3) years.
Respondents must demonstrate capability, not merely affirm it. Weblinks will not be reviewed.
Additional Notes
This is a Sources Sought Notice for informational and planning purposes only and does not constitute a solicitation. No contract will be awarded from this announcement, and no reimbursement will be made for costs incurred in responding. No RFQ package or solicitation is currently available.