Preventive Maintenance and Unscheduled Repairs of Miscellaneous Food Processing Equipment - Group 8

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for preventive maintenance (PM) and unscheduled repair of Miscellaneous Food Processing (MFP) equipment located at various Defense Commissary Agency (DeCA) locations within the Continental United States (CONUS), including Alaska, Hawaii, and Puerto Rico.

• The contractor shall perform both preventive maintenance (PM) and unscheduled maintenance/repair for specified MFP equipment.

• PM procedures involve complete operational checks and services to ensure equipment is maintained in its intended operating condition, as detailed in PM checklists.

• Unscheduled maintenance includes any adjustment, repair, removal, disassembly, cleaning, or replacement of materials needed to fix equipment for safe operation, performed on an as-needed basis.

• The PWS covers specific types of MFP equipment, including band saws, mixers/grinders, various ovens (rotary, mini-rotary, roll-in), rotisserie ovens, conveyors, choppers, molders/bulkers, tenderizers, horizontal slicers, and proofers. Quantities for PM are provided, while quantities for unscheduled maintenance are also listed.

• PMs shall be performed quarterly on specified equipment.

• Unscheduled service calls require a response and signed repair quote to the COR within 16 working hours.

• Approved repairs must be performed within 7 working days (exceptions for OEM manufacturing parts).

• A 30-day warranty is required for replacement parts and labor on repairs.

• Service tickets must be completed for each PM and unscheduled repair, including details like location, equipment information, diagnosis, and dates.

• All work must comply with federal, state, and local laws, regulations, OSHA, and OEM standards.

• Maintain cleanliness of work areas and properly dispose of materials.

• Work is to be performed at DeCA locations within CONUS (including Alaska, Hawaii, and Puerto Rico).

• Hours of performance are Monday through Friday, 8:00 a.m. to 5:00 p.m. local time, excluding federal holidays.

• Contractor personnel must be qualified and trained.

• Contractor personnel are prohibited from consuming or using government-owned resale items or equipment not provided for contract use.

• Strict prohibition on the use of alcoholic beverages, cannabis, illegal drugs, or controlled substances while on duty.

• Government will request removal of employees for specific actions such as property destruction, theft, drug use, or unsafe work practices.

• Contractor personnel must wear distinctive company clothing and government-furnished badges.

• Personal Protective Equipment (PPE) is required as per OSHA standards.

• Government will provide utilities and local telephone service for official business.

• Lubricating oils must be food grade and NSF compliant.

• Accident reporting procedures must be followed immediately to the COR.

• Contractor is responsible for safeguarding government property in their possession.

Form / Attachment / Pricing Sheet

This document is an equipment inventory list, detailing specific types of meat processing and food service equipment. It appears to be a list of existing or required equipment, categorized by CED code and equipment nomenclature.

The list includes:

• CED codes (e.g., 1M10, 1M20-A)
• Equipment Nomenclature (e.g., CONVEYOR, MEAT, PORTABLE, INCLINED; MIXER/GRINDER SINGLE)
• Quantities for different vendors or locations: Moffett, Ord, and Travis.

This inventory list is crucial for bidders to understand the specific types and quantities of equipment that may be part of the opportunity. It can inform proposals related to procurement, maintenance, or services involving these items. Bidders should review the list to determine if their offerings align with the specified equipment and quantities for each listed vendor/location.

Form / Attachment / Pricing Sheet

This document provides detailed preventive maintenance checklists for various types of food processing equipment. It outlines the tasks, procedures, and service requirements for each piece of equipment to ensure proper functioning and maintenance.

• Mixer/Grinder (Single, Tandem, Heavy Duty): Covers checks for interlocks, electrical circuits, cords, switches, feed screw pin, barrel plate pin, knives and plates, hopper, gear unit (including oil replacement every three years), anti-friction bearing replacement every three years, bearing greasing, safety labels, non-product contact seals, and overall operation.
• Saw, Meat, Band Type: Includes checks for interlocks, V-belts, electrical circuits, cords, switches, adjustment controls (tracking and height), table, blade, safety labels, mounting bolts, and overall operation.
• Oven, Rotary, Electric: Details checks for control/burner compartment, oven compartment temperature, electrical wiring, cords, switches, blower motor, motor cooling fan, cavity vent, rack lift assembly, door gasket, loading door latch, interior release, door sweep, set screws, panel screws, air louver screws, floor anchors, safety labels, and overall operation.
• Mini Rotary Oven and Proofer Combination Unit: Similar to the electric rotary oven, with additional checks for draft inducer pressure switch, hood exhaust pressure switch, interior door release, steam operation verification, ignition module safety lockout (gas only), and carrier set screws.
• Oven, Rotary, Gas: Includes checks for control/burner compartment, oven compartment temperature, electrical wiring, cords, switches, blower motor, motor cooling fan, cavity vent, rack lift assembly, door gasket, loading door latch, interior release, door sweep, set screws, panel screws, air louver screws, floor anchors, ignition module safety lockout, gas regulator, safety labels, and overall operation.

This document is crucial for bidders to understand the expected maintenance standards and requirements for any equipment that may be part of the contract. It highlights the need for regular preventive maintenance, specifying tasks such as inspections, cleaning, lubrication, and component replacement at set intervals (e.g., every three years for gear oil and bearings). Bidders should consider these maintenance requirements when developing their proposals, potentially factoring in costs and labor for performing these checks. The note regarding reporting deficiencies to the COR (Contracting Officer's Representative) indicates a reporting structure for maintenance issues.