Preventive maintenance-repair service for Thermo Orbitrap Exploris MS instrument
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Food and Drug Administration (FDA), on behalf of the National Center for Toxicological Research (NCTR), has issued a Sources Sought Notice (SSN) to identify firms capable of providing preventive maintenance and repair (PM/R) services for a Thermo Scientific Orbitrap Exploris MS system and its associated components (Vanquish Split Sampler FT, Vanquish Binary Pump). This is a market survey, not a solicitation, and no contract will be awarded from this announcement. Responses are due by March 20, 2026, at 2:00 PM CT.
Scope of Work
The requirement is for a base year and two option periods of service, covering a Thermo Scientific Orbitrap Exploris MS system (S/N: MM10285C) located at NCTR in Jefferson, AR. Key services include:
- One planned on-site preventive maintenance visit per contract year, including certification/calibration and a standard PM kit.
- Priority access to technical support (email/telephone) Monday-Friday, 8:00 AM - 5:00 PM ET.
- 10% discount on engineer labor, travel, and factory-certified replacement parts for on-demand corrective maintenance, with a targeted 5-business day response.
- Priority status for technical support inquiries, including remote diagnosis and corrective procedures.
- Direct access to the manufacturer's call center (Unity Lab Services Online Knowledge Base) for technical assistance.
- Software and firmware updates as required by the Original Equipment Manufacturer (OEM).
- All maintenance activities performed by formally trained and certified technicians/engineers using OEM specifications and parts.
- All PM/R service pricing to be inclusive of labor, travel, and replacement parts.
- Provision of field service reports/tickets after each service call or PM visit.
Contract & Timeline
- Opportunity Type: Sources Sought Notice (SSN)
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance
- Small Business Size Standard: $34 Million
- Period of Performance:
- Base Year: 8/28/2026 – 8/27/2027
- Option Year 1: 8/28/2027 – 8/27/2028
- Option Year 2: 8/28/2028 – 8/27/2029
- Place of Performance: US FDA/NCTR, 3900 NCTR Rd., Bldg. 14, Room 14-1065, Jefferson AR 72079
- Response Due: March 20, 2026, 2:00 PM Central Time
- Published Date: March 13, 2026
Submission Requirements
Interested contractors, particularly small businesses, should submit capability statements via email to timothy.walbert@fda.hhs.gov. Responses must include:
- Business name, bio, UEI, address, size status, and point of contact information.
- Past Performance (within the last 3 years) for similar services.
- Descriptive literature and technical information demonstrating ability to meet requirements.
- Capability to initiate service within 3 days of notification.
- GSA Schedule or Best in Class (BIC) contract information, if applicable.
- Subcontracting opportunities for small businesses (if a large business).
- Standard commercial warranty and payment terms.
- Place of product manufacture/service performance for Buy American Act compliance.
- Informational pricing (optional, for market research).
Reference "75F40126SSN132895" in the email subject line.
Important Notes
This notice is for market research only. No reimbursement will be made for response costs, and no proprietary information should be included. The government reserves the right to use provided information for future solicitations.