Preventive Maintenance Service Contract for Consulate building elevators

Form / Attachment / Pricing Sheet

This document is a requisition for a Preventive Maintenance Service Contract (PMSC) for two elevators at the Consulate Building. It outlines the details of the purchase request, including the vendor, ship-to and bill-to addresses, and the specific service required.

• Service: Preventive Maintenance Service Contract (PMSC) for two Consulate Building Elevators (Otis Elevonic Gen-2).
• Contract Type: Firm Fixed Price Contract.
• Period of Performance: Base Year (09-MAR-2026 to 08-MAR-2027) plus four Option Years.
• Scope: Services to be provided in accordance with an attached, contractually binding Request for Quote (RFQ), which includes details on emergency repair response, contractor-provided repairs, and minimum maintenance requirements.
• Funding: Advice of Allotment noted as FWP 87 for 7901 Service funds for the Base Year award.

This document serves as a record of a procurement action. While it does not contain the solicitation itself, it indicates a requirement for elevator maintenance services and provides details about the contract duration and scope. Bidders interested in this opportunity should look for the associated solicitation or RFQ mentioned in the document for further details on how to respond.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) is for the maintenance of two Consular Building elevators at the U.S. Consulate General in Mumbai, India. The U.S. Government intends to award a contract or purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Full service maintenance agreement for "Traction" type elevators (including geared, gearless, DC drive and AC drive machines).

• Services include inspection, maintenance, repair, and component replacement.

• Monthly scheduled maintenance visits.

• 24-hour call back service for emergencies (1-hour maximum response time for entrapments/out-of-service conditions, 24-hour for other call backs).

• Routine maintenance to be performed during normal building hours (8:00-16:30 Monday-Friday, excluding holidays).

• Specific tasks include examining, cleaning, lubricating, adjusting, repairing, and replacing various elevator components, as detailed in the Scope of Work.

• Maintenance of emergency lighting batteries and in-car communication devices.

• Testing of equipment, including annual "No-Load" and five-year "Full Load" safety tests.

• Contract type: Firm fixed-price contract for routine maintenance services paid at a monthly rate.

• Period of Performance: One-year base period with four one-year optional periods.

• Pricing: Includes all costs for maintenance, materials, labor, insurance, overhead, profit, and VAT.

• Quotations must be submitted via email to mumbaiprocurement@state.gov by March 2nd, 2026, 16:00 hrs Indian Standard Time.

• Proposals must be in English and incomplete proposals will not be accepted.

• Evaluation will be based on technical acceptability (past performance, experience, technical information) and lowest price.

• Quoter responsibility will be assessed based on financial resources, ability to comply with performance period, record of integrity, organization, experience, skills, equipment, facilities, and eligibility.

• Offerors must be registered in the SAM (System for Award Management) database prior to submission.

• Offerors must demonstrate OEM authorization or equivalent access for Otis Gen2 traction elevators.

• Offerors must demonstrate the ability to respond to emergency elevator service calls within 24 hours using Otis-certified personnel.

• Offerors must have an established business with a permanent address and telephone listing in Mumbai, India.

A site visit is scheduled for February 17, 2026, at 11:00 a.m. at the U.S. Consulate General, Mumbai. Prospective offerors should contact Mumbai Procurement for additional information or to arrange entry.

Solicitation / RFP / RFQ

This document is a solicitation (Standard Form 1449) for preventive maintenance services for two elevators located in the American Consulate General building in Mumbai, India. The acquisition is being conducted using the Request for Proposal (RFP) method.

• Preventive maintenance service contract for two elevators.

• The contract includes a base year and four option years.

• The contract type is not explicitly stated but implied to be a service contract.

• The period of performance includes a base year and four option years.

• The estimated value is not stated in this document.

• Bidders are instructed to complete blocks 12, 17, 23, 24, and 30.

• The solicitation number is 191N2926Q0002.

• The offer due date and time are to be determined.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference and attached.

• The acquisition is set aside for Small Business, with a NAICS code of 488991 and a size standard of $16.5 million.

• The document references additional attachments for FAR clauses and potentially other details.

Other / Unclassified

This document is a Single Source Justification for a procurement not exceeding the Simplified Acquisition Threshold. It outlines the need for elevator maintenance services at the Consulate General Mumbai, India.

This justification indicates that the government intends to award a sole source contract to Otis Elevator Company India Limited for elevator maintenance. The services include inspection, cleaning, lubrication, maintenance, minor repairs, and emergency repair services for two elevators in the Consulate Building. The estimated value for the entire period of performance is $130,000, including options. The justification cites that Otis Gen2 elevator systems use proprietary technology and that Otis only certifies its own technicians, making them the only reasonably available source. This information is relevant to potential bidders as it explains why a full and open competition is not being conducted for this specific requirement.