PMSC of low voltage switchgear for U.S Embassy Nepal.

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price purchase order for Preventive Maintenance Service Contract of low voltage switchgear for the U.S. Embassy in Kathmandu, Nepal. The objective is to ensure all covered systems are maintained in optimal operational condition according to manufacturer and U.S. Department of State standards.

• Provide all labor, materials, tools, supervision, and equipment for scheduled preventive maintenance.

• Minimize system malfunction, breakdown, and deterioration.

• Perform services in accordance with the Statement of Work (SOW) and manufacturer recommendations.

• Provide a comprehensive list of essential spare parts.

• Maintain high standards of conduct, appearance, and integrity.

• Comply with all Embassy rules and regulations.

• Ensure employees are properly uniformed and equipped with necessary Personal Protective Equipment (PPE).

• Perform all preventive maintenance tasks as outlined in Exhibit A - Statement of Work.

• Submit a maintenance schedule and checklist for COR approval prior to work.

• Submit a test and inspection report within 10 business days of completing work.

• Provide emergency switchgear support within 48 hours of notification.

• Contract Type: Fixed-price.

• Period of Performance: One-year base period with four one-year option periods.

• Offerors must submit a completed solicitation, including Sections 1 and 5.

• Proposals must include cost estimates, prior experience, work plans, licensing, permits, insurance information, and an emergency support plan.

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation will consider price, technical information, and contractor responsibility (FAR 9.1).

• A site visit is scheduled for May 20, 2026, at 10:30 AM at the Chancery compound, U.S. Embassy, Maharajgunj.

• SAM registration is mandatory for this solicitation. A valid SAM registration is a condition for award.

• The acquisition is set aside for Unrestricted.

• Offerors must include Defense Base Act (DBA) insurance premium costs.

• Past performance information and references will be used to assess capability and responsibility.

• The solicitation includes various FAR and DOSAR clauses, including those related to tax on foreign procurements, security prohibitions, and representations and certifications.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Preventive maintenance service of low voltage switchgear for the U.S. Embassy in Nepal. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

Vendors are required to submit a quotation that includes the following:

• SF-1449 form
• Section 1, Pricing
• Section 5, Representations and Certifications
• Additional information as required in Section 3
• Proof of SAM Registration

Not specified in this document.

• Quotations are due by 17:00 Kathmandu local time on June-03-26.
• Submissions must be in English.
• Incomplete proposals will not be accepted.
• Quotations must be submitted electronically to ktmcontracts@state.gov.
• Submission file format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).
• File size limit: Not to exceed 20MB per file. If exceeding 20MB, submit in separate files, each less than 30MB.
• The government may award based on initial quotations, but may hold discussions if needed.

Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal.

This RFQ is for preventive maintenance service of low voltage switchgear. Instructions for submission are in Section 3 of the solicitation, and the Standard Form 1449 is attached.

Pre-Solicitation Notice

This notice announces the upcoming "Preventive Maintenance Service of Low Voltage Switchgear for US Embassy Nepal" solicitation. The U.S. Embassy Nepal requires a contractor to provide comprehensive preventive maintenance services for its low voltage switchgear.

• Provide all necessary managerial, administrative, and direct labor personnel.

• Supply all transportation, tools, instrumentation, equipment, and supplies.

• Ensure all covered systems are maintained in optimal operational condition according to manufacturer and U.S. Department of State standards.

• Contract Type: Firm Fixed Price.

• Period of Performance: Anticipated to be a base year with four one-year option periods.

• This solicitation is not yet issued. The official solicitation will be launched on the SAM.gov website.

• All responsible sources may submit a quotation, which will be considered.

• The Government may award the contract based on the initial offer without discussion.

• All contractors must be registered in the SAM (System for Award Management) Database prior to contract award.

• Prospective offerors are encouraged to register in SAM prior to submitting quotations/proposals.

• Electronic submissions are required to KTMContracts@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, not exceeding 20MB per file.

• Place of Contract Performance: U.S. Embassy Nepal, 2976 Narayan Gopal Marg, Brahma Cottage, Maharajgunj, Kathmandu-3, Nepal.