Preventive Maintenance Service for Fuel Systems

SOL #: 19MG1026Q0007Solicitation

Overview

Buyer

State
State, Department Of
US EMBASSY ULAANBAATAR
WASHINGTON, DC, 20520, United States

Place of Performance

Ulaanbaatar, Mongolia

NAICS

Repair and Maintenance (811)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Fuels, Lubricants, Oils, And Waxes (J091)

Set Aside

No set aside specified

Timeline

1
Posted
Apr 8, 2026
2
Submission Deadline
Apr 23, 2026, 8:00 AM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Ulaanbaatar, Mongolia, under the Department of State, requires Preventive Maintenance Services for Fuel Systems. This Solicitation (RFQ) aims to ensure all fuel systems are in good operational condition. The government intends to award a Firm Fixed-Price contract to the lowest-priced, acceptable, responsible offeror. Quotations are due by April 23, 2026, at 16:00 Ulaanbaatar time.

Scope of Work

This opportunity covers preventive maintenance for various fuel system components, including:

  • Fuel pumps, fuel storage tanks, panel controls, and TMS4000 systems.
  • Inspection, adjustment, and scheduled maintenance of piping, fuel tanks, manholes, sumps, vents, gaskets, and brine levels.
  • Maintenance of fuel dispensing systems, conduit, yoke, electrical components, and shear valves.
  • Maintenance of the Fuel Management System Panel Control.
  • An "Equipment List" provides specific details on the equipment to be serviced. Note: Repairs are explicitly excluded from this agreement and will be handled via separate Purchase Orders.

Contract & Timeline

  • Contract Type: Firm Fixed Price
  • Period of Performance: One base year with a maximum of four one-year optional periods.
  • Set-Aside: UNRESTRICTED
  • Response Due: April 23, 2026, 16:00 Ulaanbaatar time
  • Published Date: April 8, 2026

Submission & Evaluation

  • Submission Method: Electronic submission to Ulaanbaatar-Procurement@state.gov.
  • File Formats: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).
  • File Size Limit: 30MB per email (multiple emails allowed).
  • Required Documents: SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information as required in Section 3, and Proof of SAM Registration.
  • Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider technical information, contractor responsibility (financial resources, performance record, organization, experience, skills, equipment, facilities), and past performance. Repair labor rates and emergency service rates are also requested.

Contact Information

People

Points of Contact

James LobbPRIMARY
Lobbja@state.gov
Zoljargal EnkhtaivanSECONDARY
zoljargalex@state.gov

Files

Files

Download

Versions

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Solicitation
Posted: Apr 8, 2026
Preventive Maintenance Service for Fuel Systems | GovScope