Preventive Maintenance Service for Thermo Orbitrap Mass Spectrometer Systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), intends to procure preventive maintenance and repair services for Thermo Scientific Orbitrap mass spectrometer systems and associated chromatography components from Zef Scientific Inc. This is a presolicitation notice for a proposed sole-source acquisition. Other responsible sources may submit capability statements for consideration. Responses are due by April 28, 2026.
Scope of Work
This requirement covers comprehensive preventive maintenance, emergency repair services, replacement of compatible parts (excluding consumables), software support, and unlimited remote technical assistance for Thermo Orbitrap Fusion Lumos and Orbitrap Exploris 240 mass spectrometer systems, and their integrated Vanquish and Dionex chromatography modules. These systems are critical for time-sensitive metabolic and proteomic analyses supporting NIH clinical trials and cancer research programs.
Key services include:
- One planned preventive maintenance visit per system per 12-month period.
- On-site emergency repair response, calibration, alignment, verification, validation, and operational testing.
- Provision of all labor, travel, materials, preventive maintenance kits, and fully compatible replacement parts.
- Technical support during standard business hours with remote diagnostic capabilities.
Contract & Timeline
- Type: Presolicitation for a proposed sole-source acquisition (FAR Part 12, Commercial Products and Services).
- NAICS: 811210 – Electronic and Precision Equipment Repair and Maintenance ($34 million size standard).
- Product Service Code: J066 – Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- Period of Performance: One 12-month base period (April 30, 2026 – April 29, 2027) and four 12-month option periods (through April 29, 2031).
- Place of Performance: NIH, Bethesda, MD.
- Response Due: April 28, 2026, by 12:00 p.m. ET.
- Published: April 21, 2026.
Unique Qualifications of Proposed Contractor
Zef Scientific Inc. is considered uniquely qualified due to over 20 years of experience servicing identical Thermo Scientific Orbitrap mass spectrometer systems, including those at NIH's Frederick National Lab. They employ factory-trained service engineers with expertise in calibration, maintenance, and repair, and have access to specialized diagnostic tools and compatible replacement parts. This ensures optimal system functionality, minimizes downtime, and avoids technical risk or disruption to critical research operations.
Response Instructions
This is not a request for competitive quotations. However, responsible sources may submit a capability statement detailing their ability to meet the requirement. Submissions must be in writing and sent via email to Contract Specialist Jordan Neal (jordan.neal@hhs.gov) by the deadline. Information received will determine if a competitive procurement is feasible. Contractors must be registered in SAM.gov to receive an award.