Preventive Maintenance Service for Water Treatment System

Solicitation

This Request for Quotation (RFQ) solicits proposals for water treatment maintenance services at the Mexico City Embassy compound. The services include maintenance of the Domestic Potable Water Treatment System and the Treated-Recycled Water system.

• Provide comprehensive water treatment maintenance services.

• Demonstrate high expertise, resources, licenses, and permits compliant with Mexican regulations and industry standards.

• Maintain potable water systems to meet specified parameters (Attachment A).

• Control water-related problems such as corrosion, scaling, deposits, and microbiological fouling.

• Provide chemical products, application services, monitoring, and reporting.

• Conduct bi-annual site visits (2 times per year).

• Provide 4 hours of annual familiarization training in English and Spanish.

• Submit a written Safety Plan and Job Hazard Analysis (JHA).

• Comply with all applicable local, federal, and international standards, including NSF/ANSI, AWWA, ASTM, NFPA, UL, IEEE, NEMA, OSHA, and U.S. Dept. of State SHEM requirements.

• Repairs are not included but current labor rates for potential repairs should be provided.

• Emergency service rates are requested.

• Contract Type: Firm-fixed price.

• Period of Performance: Twelve (12) months, with one (1) option for an additional 12-month period.

• Offers must be submitted by the specified deadline.

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation factors include licensing/legal authorization, relevant experience (past performance/references), key personnel qualifications, and organizational structure.

• Offerors must provide documentation for operating in Mexico and/or the United States as applicable.

• A pre-proposal conference and site visit is scheduled for June 23, 2026.

• Written questions are due by June 29, 2026.

• U.S. firms are eligible for payment in U.S. Dollars.

• Local companies can be paid in U.S. Dollars if they have a U.S. dollar bank account in Mexico.

• Foreign firms not meeting U.S. firm definition must submit prices and receive payment in local currency unless they have a U.S. dollar bank account in Mexico.

• Attachments include SOW details, payment registration forms, vendor portal registration, and safety plan.

• The Contracting Officer's Representative (COR) is Julian Verdugo.

Solicitation / RFP / RFQ

This document is a solicitation (SF-1449) for preventive maintenance services for a Water Treatment system. The acquisition is being issued by the United States Embassy Mexico City, General Services Office – Contracts.

• The primary deliverable is preventive maintenance services for a Water Treatment system. Specific details are to be found in an attached document.

• This is a solicitation for commercial items.

• The solicitation issue date is June 10, 2026.

• The offer due date is July 7, 2026, at 10:00 hours.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4 are incorporated by reference. FAR 52.212-3 and 52.212-5 are attached.

• Offerors are required to complete blocks 12, 17, 23, 24, & 30 of the SF-1449 form.

• The solicitation number is 19MX5326Q0028.

• The acquisition is listed as UNRESTRICTED. There is no specific set-aside indicated.

• The document references "See Attached" for the detailed description of "Preventive maintenance services for Water Treatment."

• The solicitation is being administered by the United States Embassy Mexico City, Facility Management Office.

Solicitation / RFP / RFQ

This document is a Request for Proposals (RFP) from the Embassy of the United States of America in Mexico City for Preventive Maintenance Services for Water Treatment at the New Embassy Compound. The government intends to award a firm fixed-price contract to the responsible company submitting a technically acceptable proposal at the lowest price.

• Preventive Maintenance Services for Water Treatment.

• Contract type: Firm fixed-price.

• Submission Deadline: Tuesday, July 7, 2026, by 10:00 hours, Mexico City local time. No late quotes will be accepted.

• Submission Method: Email to MexicoCityGSOSolicitations@groups.state.gov.

• Evaluation: Award will be based on the lowest price among technically acceptable proposals. Discussions may be held if necessary.

• Questions Deadline: Monday, June 29, 2026, before 10:00 hours, Mexico City Time. Direct questions to MexicoCityGSOSolicitations@groups.state.gov.

• SF-1449 (blocks 12, 17, 19-24, and 30 as appropriate).

• Section 1, The Schedule, (Fill-in) Pricing.

• Active SAM registration.

• Additional information as required in Sections 3 and 4.

• A Site Visit is scheduled for Tuesday, June 23, 2026, at 10:00 hours, Mexico City Time.

• Interested offerors should contact the Contracts team via email at MexicoCityGSOSolicitations@groups.state.gov for further information.

• Not specified in this document.

• Do not contact anyone at the Embassy other than the Contracting team regarding this solicitation.