Preventive Maintenance Services for Anti-Climb Bi-folding Gates

Quick Summary

The U.S. Embassy in Mexico City (Department of State) is soliciting proposals for Preventive Maintenance Services for Anti-Climb Bi-folding Gates. This is a Small Business Set-Aside opportunity for a Firm Fixed-Price contract, covering a base year and two option years. The objective is to ensure optimal operational condition of the gates. Proposals are due electronically by June 19, 2026, at 12:00 PM Mexico City local time.

Scope of Work

The selected contractor will provide comprehensive preventive maintenance services for Anti-Climb bi-folding gates. This includes:

• Scheduled maintenance to keep systems in optimal, safe, reliable, and efficient operating condition.
• Providing all necessary managerial, administrative, and direct labor personnel, transportation, equipment, tools, supplies, and materials.
• Ensuring gates are clean and fully operational after service.
• Submitting typewritten reports to the Post Facilities Manager after each visit.
• Delivering contractor personnel information, insurance certificates, signed PM checklists, and invoices.
• Adherence to a mandatory Safety Management Plan, incorporating the more restrictive standard between US Army Corps of Engineers EM 385-1-1 and Mexican industrial safety laws.

Contract Details

• Contract Type: Firm Fixed-Price
• Period of Performance: One base year plus two (2) additional 12-month option periods.
• Set-Aside: Small Business Set-Aside
• NAICS Code: 561621 (Maintenance, Repair And Rebuilding Of Equipment: Alarm, Signal, And Security Detection Systems)
• Place of Performance: U.S. Embassy, Ciudad de México, Mexico.
• Payment: Available in U.S. Dollars or Mexican Pesos, with specific eligibility requirements for U.S. and local firms.

Submission & Evaluation

• Response Due: Friday, June 19, 2026, 12:00 PM (noon) Mexico City local time.
• Submission Method: Electronic via email to MexicoCityGSOSolicitations@groups.state.gov.
• Required Submissions: Completed SF-1449, Payment Registration Form, Section 5 Representations and Certifications, SAM Unique Entity ID (UEI), CAGE/NCAGE Code, evidence of active SAM.gov registration, Vendor Portal Registration, Block 23 pricing (Base Year, Option Year 1, Option Year 2), repair labor rates, currency identification, and VAT calculation (if applicable).
• Evaluation Criteria: Award will be made to the lowest priced, technically acceptable, responsible offeror. Key factors include technical qualifications, licensing, experience, organizational structure, preventive maintenance methodology, and safety plan. Offerors must be technically qualified and financially responsible.

Key Dates & Actions

• Site Visit: Thursday, June 5, 2026, at 10:00 AM. Interested offerors must RSVP by Tuesday, June 3, 2026, 1:00 PM (13:00 hours) Mexico City time, by contacting MexicoCityGSOSolicitations@groups.state.gov.
• Questions Due: Thursday, June 12, 2026, by 10:00 AM Mexico City time, submitted via email to MexicoCityGSOSolicitations@groups.state.gov.
• SAM.gov Registration: Offerors must be actively registered in SAM.gov at the time of proposal submission.