Preventive Maintenance Services for Generators for U.S. Embassy, Phnom Penh
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of State, via the U.S. Embassy in Phnom Penh, Cambodia, has issued a Request for Quotations (RFQ) for Preventive Maintenance Services for Generators. This requirement ensures the operational readiness of embassy power systems through a Firm-Fixed-Price contract. Quotations are due by March 11, 2026.
Scope of Work
The contractor shall provide all necessary materials, supervision, labor, tools, and equipment to perform comprehensive preventive maintenance, including:
- Visual inspections and servicing of batteries, fluids, and filters.
- Generator room and control panel/cabinet inspections.
- Automatic Transfer Switch (ATS) checks and generator run tests.
- Component replacement as part of scheduled maintenance.
Note: Major repairs are excluded from the fixed-price scope and will be priced separately if required.
Contract & Timeline
- Type: Firm-Fixed-Price
- Duration: Base year (12 months) plus four (4) one-year option periods.
- Set-Aside: Unrestricted
- Site Visit: A pre-quotation conference and site visit is scheduled for February 24, 2026.
- Response Due: March 11, 2026, at 4:00 PM local time.
- Published: February 9, 2026.
Evaluation
Award will be made to the responsible offeror who submits a technically acceptable quotation at the lowest price. Offerors must be registered in the System for Award Management (SAM) and submit proposals in English.
Additional Notes
Submissions must include the completed SF-1449, pricing (Section 1), and representations/certifications (Section 5). Defense Base Act (DBA) insurance premium costs must be incorporated into the quote.