Preventive maintenance services for Uninterruptible Power Supply (UPS) equipment.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Bogota, Colombia, under the Department of State, is soliciting proposals for Preventive and Corrective Maintenance Services for Uninterruptible Power Supply (UPS) equipment. This unrestricted opportunity seeks to ensure all UPS systems are in good operational condition and ready to provide backup power. The contract will be a Firm Fixed-Price Purchase Order for a base year with four one-year options. Proposals are due May 4, 2026, by 16:00 hours (local time).
Scope of Work
The contractor will provide all necessary managerial, administrative, and direct labor personnel, transportation, equipment, tools, supplies, and materials for inspection, maintenance, and component replacement. Key services include:
- At least three preventive maintenance visits and one overhaul visit per year.
- 24/7 emergency response for equipment breakdowns at no additional charge.
- Services must be scheduled with the site Facility Manager to avoid disrupting Embassy operations.
- Note: The contract does not include the supply of spare parts by the contractor.
Key Requirements for Offerors
- Must be a certified EATON representative for the installed UPS models in Colombia.
- Technicians must be trained and certified by Eaton.
- At least four years of previous experience maintaining Eaton UPS of the same models.
- Companies must be legally established in Colombia, comply with local regulations, and have a minimum of four years of verifiable track record in the Colombian market.
- SAM registration is required prior to contract award.
Contract Details & Timeline
- Contract Type: Firm Fixed-Price Purchase Order
- Performance Period: One base year with four (4) one-year options (total 5 years if all options exercised).
- Set-Aside: Unrestricted
- Pricing: Must be in Colombian Pesos (COP).
- Pre-Quotation Conference/Site Visit: Monday, April 20, 2026, at 10:00 AM (local time) at the U.S. Embassy Bogota. Contact bogotagsocompras@state.gov by April 16, 2026, at 12:00 noon to arrange entry.
- Proposal Due Date: Monday, May 4, 2026, by 16:00 hours (local time).
- Submission Method: Electronically to bogotagsocompras@state.gov. Proposals must be in English, in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, with each email not exceeding 30MB.
Evaluation Criteria
Award will be made to the lowest priced, technically acceptable, responsible offeror. Evaluation will consider:
- Technical information and proposal.
- Past performance.
- Financial resources (Comparative Financial Statements for the last 3 years).
- Proof of SAM registration (UEI number).
- Proof of required insurance or statement of intent.
Contact Information
Primary Contact: Bogota Contracting Office (BogotaGSOCompras@state.gov)