Primary Reference Laboratory Services VISN 1

Presolicitation Notice

This notice is for informational and planning purposes only and is NOT a request for proposal. It announces an upcoming requirement for the Department of Veterans Affairs (VA) Veterans Integrated Service Network (VISN1) for Primary Reference Laboratory Testing Services, Courier Services, and Phlebotomy Services for multiple VISN 1 Community Based Outpatient Clinics (CBOCs).

• Full range of reference laboratory services.

• Transportation of clinical laboratory specimens.

• IntraVISN transportation of clinical laboratory specimens.

• Performance of analytical testing.

• Reporting of analytical test results.

• Consultative services.

• Telepathology capabilities.

• Specimen Collection Facilities within VISN 1 area for phlebotomy services.

• Laboratory Information System (LIS) Interface with current VISTA LIS and future VA LIS systems.

• Integrated electronic directory of services.

• Type: 5YR IDIQ (Indefinite Delivery, Indefinite Quantity) with Cost Per Test (CPT), Cost Per Reportable Test (CPRR), and Transport Services.

• Period of Performance: To Be Determined (TBD).

• Estimated Value: Not specified.

• This is a presolicitation notice, not a solicitation. No proposals are being requested at this time.

• Offerors must have current and active registration in SAM.gov and no active exclusions or debt subject to offset to be eligible for future award.

• Firms believing they can provide this requirement should contact the Contract Specialist within 15 days of this notice and submit a capability statement.

• The solicitation number is 36C24125Q0414.

• The Set-Aside information is not specified in this notice.

• Draft Performance Work Statement (PWS), Draft Attachments A-D, and Draft Solicitation are attached.

• Offerors must be found responsible in accordance with FAR 9.1.

• This notice does not constitute a solicitation or commitment to award a contract.

• No funds are available to pay for response preparation.

• Submitted information is strictly voluntary.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT A - Test Menu 5 years.xlsx", is a pricing sheet that requires vendors to enter specific information related to laboratory tests. It serves as a template for vendors to provide detailed pricing and estimated costs for a comprehensive list of tests over a five-year period.

• Test Name: The name of the laboratory test.
• Comparable Test Name: Space for vendors to list equivalent tests if the provided name is not standard.
• Panels: If a test is part of a panel, a list of included tests is required.
• Test Methodology: The method used for performing the test.
• CPT Code(s): Relevant Current Procedural Terminology codes.
• Subcontracted?: Indicates if the test will be subcontracted, and if so, to whom.
• Estimated Yearly Qty: The estimated quantity of tests needed annually.
• Price per Test: The cost for a single test.
• Pricing FSS/GSA/Open Market: Specifies the pricing basis.
• VISN % DISCOUNT: Any applicable discount percentage for VISN (Veterans Integrated Service Network).
• VISN 1 Price: The price specific to VISN 1.
• Estimated Total Cost: Columns for estimated total cost for the Base Year and four Option Years, plus a 6-Month Option.

Vendors must complete all highlighted (blue) columns with their pricing information for each test listed. This document is critical for preparing a comprehensive and competitive bid, as it directly outlines the pricing structure and expected volumes for laboratory services over the contract period.

Form / Attachment / Pricing Sheet

This document contains pricing sheets for "Other Services" related to phlebotomy and courier services across various VA clinic locations. It is intended for bidders to understand the potential costs associated with these services over a five-year period, including base year and option years.

Phlebotomy Services Sheet:

• Lists various VA clinic locations in CT, MA, and ME.
• Specifies reference lab draw station requirements and distance from CBOC.
• Details days/hours available for specimen collection and minimum required draw hours.
• Provides columns for Base Year through Option Year 4 and a 6-month extension, with fields for PRICE and EXTENDED PRICE for EST Draws/YR.
• All price fields are currently populated with '0'.

Courier Services Sheet:

• Details courier service requirements for two categories: 'To West Roxbury and West Haven' and 'Drawn Location to VA Hospital'.
• Lists specific VAMC and VA Outpatient Clinic locations.
• Specifies EST QTY/YR (240 for all listed locations).
• Provides columns for Base Year through 6 Month Option, with fields for PRICE and EXTENDED PRICE.
• All price fields are currently populated with '0'.

This attachment provides the structure for pricing phlebotomy and courier services. Bidders should use this format to input their proposed pricing for these services. The current '0' values indicate that specific pricing details are either to be determined or are not yet provided in this document, requiring bidders to fill in their proposed rates based on the opportunity's requirements.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT B- Facility Locations and Contacts 5yr.xlsx", provides a comprehensive list of facility locations, contact personnel, and operational hours for various Veterans Affairs (VA) medical centers and clinics within VISN 1. It is intended to supply bidders with essential contact information and operational details for potential performance sites.

• Main Facilities and Contacts: Details primary VA sites including White River Junction, Providence, Central Western Mass (Leeds/Northampton), Manchester, West Haven (VACT), Newington (VACT), West Roxbury (BHS), Jamaica Plain (BHS), Brockton (BHS), Bedford, and Togus (VA Maine). For each site, it lists addresses, key personnel (e.g., Supervisors, Managers, Administrative Assistants), phone numbers, extensions, email addresses, hours of operation, and days of operation.
• CBOC's (Community Based Outpatient Clinics): Lists numerous CBOCs associated with the main facilities, including their addresses, phone numbers, and operating hours.
• Critical Result Call Numbers: Provides specific contact numbers and hours for reporting critical or significant laboratory results, as well as for missing specimens and specimen issues, for various facilities.
• Additional Contacts: Lists names, titles, sites, phone numbers, and emails for specific program directors, quality managers, and other key personnel within the NCL (Network Clinical Laboratory) and at individual sites.

This attachment is crucial for bidders to understand the geographic distribution of potential work sites, identify key points of contact for operational and administrative inquiries, and ascertain the operating hours and specific contact procedures for critical communications. It aids in assessing logistical requirements and identifying relevant personnel for coordination and reporting.