Private Office Space Rental/Workstations for ICE Personnel - Amendment 2

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 70CMSW26Q00000009 for Office Space.

• Private Offices/Workstations: The pricing spreadsheet has been updated to reflect how the government will determine requirements for private offices or workstations.

• Research Workspace Dimensions: Minimum dimensions are approximately 48 sf for cubicles and 100 sf for private offices.

• Activation Fee (CLIN 0044): This is an "if applicable" fee. Vendors should include it if it is part of their routine business practices. It will be evaluated as part of the total price.

• 97% Occupancy Requirement: Compliance is measured monthly based on available space, not employee usage. The SOW requires space for at least 97% of associated personnel (currently 321 of 330).

• Data Reporting: The Data Ownership Requirements Clause does not apply to the data reporting requirement.

• NAICS Code: The controlling NAICS code is 531120 with an Average Annual Receipts threshold of $34 million.

• Alternative Location Measurement: The 45-mile alternative location rule will be measured by driving distance.

• Facility Details: Specific facility names and physical addresses are required for proposed locations at the quote submission stage.

• Pricing: Offerors should price only the listed current locations and personnel counts. Future changes will be handled via modification.

• Subcontractor Experience: Offerors may reference subcontractor or teaming partner experience, provided their roles are clearly delineated.

• Requirement Scope: The requirement is not intended for law enforcement officers.

• The pricing spreadsheet has been updated.

• The anticipated exercise date (April 30) for option line items has been removed.

• Clarifications impact how vendors should price, identify locations, and present experience.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for office space rental and workstations for Immigration and Customs Enforcement (ICE) personnel, managed by the Office of Asset and Facilities Management (OAFM). The government anticipates that the number of spaces and locations may change after award through negotiated modifications.

• Rental of office space and workstations across various states and Puerto Rico.

• Specific quantities of employees/workstations are listed for each location.

• The primary period of performance is 06/01/2026 to 05/31/2027, with subsequent option line items extending through 05/31/2029.

• The solicitation number is 70CMSW26Q00000009.

• The issue date is 05/01/2026.

• The offer due date is 05/26/2026 at 1300 ET.

• The acquisition is set aside for Small Business.

• NAICS code is 531120 (Lessors of Nonresidential Buildings).

• The contract type is anticipated to be a firm-fixed-price contract.

• Bidders must refer to the attached documents for instructions and specifications, including:

  • Attachment A: Statement of Work (SOW)
  • Attachment B: Instructions to Offerors & Evaluation Criteria
  • Attachment C: Provisions and Clauses
  • Attachment D: Pricing Spreadsheet
  • Attachment E: Prior Experience

• This acquisition is 100% set aside for Small Business.

• Invoices must be submitted through www.IPP.gov. Vendors must be registered on www.IPP.gov to receive payment.

• Contractors must be active in the System for Award Management (SAM.gov).

Form / Attachment / Pricing Sheet

This document is Attachment D, a Pricing Spreadsheet for RFQ 70CMSW26Q00000009. Bidders are instructed to ONLY fill in the yellow cells.

• The spreadsheet details CLINs (Contract Line Item Numbers) across various states and cities within the U.S.
• For each location, it specifies the number of offices and workstations.
• Columns are provided for 'FTE Price/Month', 'Extended Price/Month', and 'Yearly Price'.
• It includes sections for 'Activation Fee', 'Additional Fee', 'Proposed Escalation', and totals for 'Option Period 1', 'Option Period 2', and '52.217-8'.
• A 'Contractor Notes' section is also included.

This spreadsheet is critical for bidders to provide their pricing proposals. Bidders must accurately fill in the required pricing information in the designated yellow cells for each CLIN, location, and option period as instructed. The submitted pricing will be a key component of the proposal evaluation.

Solicitation / RFP / RFQ

This document provides instructions to offerors and outlines the evaluation criteria for the "ICE Office Space Rental" Request for Quote (RFQ). The Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE) requires office space across the United States and its territories to accommodate over 300 personnel. The anticipated contract type is Firm-Fixed-Price (FFP) with a twelve-month period of performance. This procurement is a small business set-aside.

• Offerors must demonstrate how they will fulfill the requirements of the Statement of Work (SOW).

• The SOW includes requirements for office space, Wi-Fi access, and printing privileges within 45 miles of specified locations for at least 321 of 330 personnel.

• Prior experience is a requirement.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Twelve months

• Questions Due Date: Wednesday, May 6, 2026, at 1:00 PM Eastern Standard Time.

• Quote Due Date: Tuesday, May 26, 2026, at 1:00 PM Eastern Standard Time.

• Submission Method: Via e-mail only to the Contract Specialist and Contracting Officer.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA).

• Quotes will be evaluated on a Pass/Fail basis for technical acceptability.

• Award may be made based on initial submission without discussions.

• A PDF outlining how the SOW will be fulfilled (limit 5 pages).

• Signed SF1449 confirming acknowledgment of RFQ terms and amendments.

• Statement of quote validity (90 days).

• Completed Attachment D – Pricing Spreadsheet.

• Completed Attachment E – Prior Experience Worksheet.

• Small business set-aside.

• Offerors must not take exceptions to terms or conditions unless expressly authorized.

• No submission/quote preparation costs will be reimbursed.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 70CMSW26Q00000009 for Office Space, dated May 13, 2026.

• Private Offices/Workstations: Information on government requirements for private offices or workstations will be provided in a future amendment.

• Research Workspace Dimensions: Minimum dimensions are approximately 48 sq ft for cubicles and 100 sq ft for private offices.

• Activation Fee (CLIN 0044): This is an "if applicable" fee. Vendors should include it if it is part of their routine business practices. It will be evaluated as part of the total price.

• 97% Occupancy Measurement: Occupancy is measured monthly based on available space, not employee usage.

• NAICS Code: The controlling NAICS code is 531120 with an Average Annual Receipts of $34 million.

• Technical Acceptability: Offerors will be considered acceptable if they demonstrate coverage for at least 321 personnel, clearly identifying any locations they cannot fulfill.

• Distance Measurement: The 45-mile alternative location rule will be measured by driving distance.

• Pricing: Offerors should only price the listed current locations and personnel counts. Future changes will be handled via modification.

• Staffing: The requirement is not intended for law enforcement officers.

• A future amendment will address government requirements for private offices or workstations.

• The NAICS code has been confirmed as 531120.

• Clarifications on the Activation Fee (CLIN 0044) and 97% occupancy measurement provide guidance for proposal pricing and technical compliance.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for office space rental and workstations for Immigration and Customs Enforcement (ICE) personnel, managed by the Office of Asset and Facilities Management (OAFM). The government anticipates that the number of spaces and locations may change post-award via negotiated modifications.

• Provision of office space and workstations across various government locations nationwide.

• The specific number of employees and locations are detailed in the attached documents.

• The period of performance for the initial contract is June 1, 2026, to May 31, 2027.

• Option line items indicate potential for extended performance periods through May 31, 2029.

• Offerors must refer to the attached documents for detailed instructions and specifications.

• Key attachments include: Statement of Work (SOW), Instructions to Offerors & Evaluation Criteria, Pricing Spreadsheet, Provisions and Clauses, and Prior Experience.

• The solicitation number is 70CMSW26000000009.

• The offer due date is May 19, 2026, at 1300 ET.

• This acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 531120, with a size standard of $34.

• Invoicing will be processed through www.IPP.gov. Vendors must be registered.

• Contractors must be active in the System for Award Management (SAM.gov).

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure coworking space funding for U.S. Immigration and Customs Enforcement (ICE) personnel nationwide.

• Provide flexible workspace (private offices and/or workstations) for assigned ICE personnel at approved coworking locations.

• Term: 12 months of coworking space use, starting upon approval/award.

• Locations: A list of over 90 cities across the United States is provided, with a note that the list is subject to change and physical addresses will be requested as needed.

• Workspace Details: Each site will offer a mix of workstations and private offices.

• Services Included: Desk or private office, Wi-Fi access, printing privileges (with per-site monthly limits), ability to scale up or down based on Government need.

• Fulfillment: Satisfactory office spaces for at least 97% of associated personnel (currently 321 of 330).

• Fulfillment of satisfactory office spaces for no less than 97% of associated personnel.

• Period: 12 months, starting upon approval/award.

• Place: Multiple locations nationwide, as detailed in the provided list of cities.

• Data Ownership: All program data associated with this acquisition is owned by the Government and must be accessible within 24 hours of request, or on a pre-defined schedule.

• Minimum Data Access Capability: Data must be accessible in a format acceptable to the Government (e.g., APIs, downloadable files, direct database query).

• Data Formatting: Contractor shall format program data to anticipate maximum file size for rapid processing.

• Data Interpretation: Contractor shall provide means for the Government to interpret data, including clear identification of data elements and groupings, and government-approved definitions for labels/names.

Solicitation / RFP / RFQ

This solicitation is for ICE Office Space Rental. The Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE) requires office spaces across the United States and its territories to provide working spaces for over 300 personnel. The anticipated contract type is Firm-Fixed-Price (FFP) with a twelve-month period of performance. This is a small business set-aside.

• Office space provision including desk or private office space with Wi-Fi access and printing privileges.

• Space must be within 45 miles of specified locations for at least 321 out of 330 personnel.

• Offerors must demonstrate prior experience.

• The Standard Form (SF) 1449 will outline the Contract Line-Item Number (CLIN) structure.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Twelve months

• Questions Due Date: Wednesday, May 6, 2026, at 1:00 PM Eastern Standard Time (submitted via email).

• Quote Due Date: Tuesday, May 19, 2026, at 1:00 PM Eastern Standard Time (submitted via email to Mrs. Amy Dallaire and Ms. Abeer Saleh).

• Submission Content:

  • PDF outlining fulfillment of SOW requirements (max 5 pages).
  • Signed SF1449 acknowledging RFQ terms and amendments.
  • Statement of quote validity (90 days).
  • Filled-in quote spreadsheet (Attachment D – Pricing Spreadsheet).
  • Completed Prior Experience Worksheet (Attachment E).

• Evaluation: Lowest Price Technically Acceptable (LPTA) process. Quotes will be evaluated on a Pass/Fail basis for technical acceptability. Award will be made to the responsible Offeror submitting the lowest price, technically acceptable quote. No discussions are planned.

• Small business set-aside.

• Offerors must adhere to formatting requirements (8½ x 11" paper, ¾" margins, 12-point font for text, 10-point for tables/graphics).

• No expenses incurred for quote preparation will be reimbursed.

• Taking exceptions to terms or conditions may render a quotation unacceptable.

Forms / Attachments / Pricing Sheets

This document, "Attachment C Clauses," lists various Federal Acquisition Regulation (FAR) provisions and clauses that are incorporated by reference into a solicitation or contract. It serves as a reference for offerors and contractors to understand the applicable regulatory requirements.

• Provisions Incorporated by Reference: Lists FAR provisions (e.g., 52.203-11, 52.209-11, 52.212-1) with their descriptions and effective dates. These provisions may require offerors to complete specific blocks or provide information with their quotation or offer.
• Clauses Incorporated by Reference: Lists FAR clauses (e.g., 52.204-13, 52.212-4, 52.219-6) with their descriptions and effective dates. These clauses are part of the contract terms and conditions.
• Full Text Clauses: Includes the full text of certain FAR clauses, such as 52.212-5 (CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES) and 52.237-3 (Continuity of Services), detailing specific requirements and obligations.
• DHS Acquisition Clauses: Lists specific clauses applicable to DHS acquisitions of commercial items, such as 3052.203-70 (Instructions for Contractor Disclosure of Violations) and 3052.205-70 (Advertisement, Publicizing Awards, and Releases).
• HSAR Clauses: Includes HSAR clauses related to strikes or picketing affecting contract completion.

This document is crucial for bidders as it outlines the mandatory regulatory clauses and provisions that will govern the contract. Bidders must review these to understand their obligations, potential compliance requirements, and how these clauses might impact their proposal preparation, pricing, and overall contract performance. It highlights key areas such as:

• Representations and certifications required.
• Prohibitions related to certain entities or activities (e.g., Iran, Sudan, Kaspersky Lab).
• Small business subcontracting requirements.
• Labor standards and employee rights.
• Privacy training requirements.
• Continuity of services and option to extend provisions.
• Specific requirements for DHS acquisitions.

Form / Attachment / Pricing Sheet

This document, "Attachment E: Prior Experience Worksheet," is a form that offerors must complete as part of the solicitation process. It is designed to gather detailed information about the offeror's past performance on similar projects.

• Contract Information: Requires details about the government agency, contract/task order number, contract type, dollar value, period of performance, and point of contact for the prior work performed.
• Description of Work Performed: A section to detail the scope of the prior work.
• Questions for Response:
  1. Relevance & Comparable Work: Asks for a description of a prior project similar in size, scope, and complexity, including responsibilities, contract type, dollar value, and alignment with the current acquisition requirements.
  2. Performance Outcomes & Demonstrated Success: Requires a description of measurable results achieved, including performance metrics, CPARS ratings, or documented outcomes.
  3. Challenges & Risk Mitigation: Asks for a description of a significant challenge encountered during the prior project and the steps taken to mitigate risk, along with lessons learned.

This worksheet is crucial for bidders to demonstrate their relevant experience and capability to perform the work required by the solicitation. The responses provided will likely be a significant factor in the evaluation of proposals.

Form / Attachment / Pricing Sheet

This document is Attachment D, a pricing spreadsheet, for Request for Quotation (RFQ) 70CMSW26Q00000009. It requires bidders to fill in pricing information for various locations across the United States and Puerto Rico.

• Instructions: Bidders must fill in the monthly price for one Full-Time Equivalent (FTE) for each location in Column 'E'.
• Sub-CLINs: If pricing differs for groups of FTEs within a location, a new row should be created as a sub-CLIN.
• Office Space: If a firm cannot provide office space for a listed location, the price cell should be left blank. Alternative locations can be noted.
• Activation Fee (CLIN 0044): Bidders must enter the one-time activation fee in Column 'E' for CLIN 0044, or '0' if none applies.
• Additional Fees (CLINs 0045+): Any additional fees should be listed as subsequent CLINs, with their purpose labeled.
• Yellow Cells: Bidders are instructed to ONLY fill in the yellow cells.
• Totals: The spreadsheet includes fields for monthly and yearly totals, proposed escalation, and option periods.

This spreadsheet is critical for bidders to accurately calculate and submit their pricing proposal. It details the specific locations, CLINs, and fee structures that must be addressed. The instructions provide guidance on how to handle different pricing scenarios, office space availability, and additional fees, directly impacting the completeness and accuracy of the bid.