PROCUREMENT AND INSTALLATION SERVICES OF REVERSE OSMOSIS SYSTEM AT USCG STA CAPE CHARLES

Amendment / Modification

• The submission deadline for offers has been extended.

• Solicitation Number: 37510RFQ260000061

• Original Solicitation Date: 05/07/2026

• The proposal submission deadline is extended to 5/13/26 at 12:00 PM Eastern Time.

Contract Clauses

This document contains several Federal Acquisition Regulation (FAR) clauses that are critical for potential bidders to understand:

• FAR 52.204-13 System for Award Management Maintenance: Requires contractors to maintain an active registration in the System for Award Management (SAM.gov) throughout contract performance and through final payment. It also outlines procedures for updating entity identifiers (UEI and CAGE code) and notifying the Contracting Officer of changes.
• FAR 52.222-11 Subcontracts (Labor Standards): Defines "Construction, alteration or repair" and mandates that contractors insert specific labor standards clauses into subcontracts for such work within the United States. It also details the prime contractor's responsibility for subcontractor compliance and the requirement to submit SF 1413 forms for subcontracts.
• FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services: Covers general contract terms including definitions, inspection/acceptance, assignment of claims, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms, risk of loss, taxes, termination for convenience and cause, title, warranty, limitation of liability, compliance with laws, order of precedence, unauthorized obligations, and Comptroller General examination of records. It also notes that SAM registration is incorporated by reference.
• FAR 52.219-3 Notice of HUBZone Set-Aside or Sole-Source Award: Details applicability and general requirements for contracts set aside for or awarded to Historically Underutilized Business Zones (HUBZone) small business concerns, including provisions for joint ventures.
• FAR 52.219-14 Limitations on Subcontracting: Specifies limitations on the amount of work that can be subcontracted to entities that are not "similarly situated" for various contract types (services, supplies, general construction, special trade construction). It also addresses joint ventures and independent contractors.
• FAR 52.222-6 Construction Wage Rate Requirements: Defines "site of the work" and outlines requirements for paying laborers and mechanics the prevailing wage rates and fringe benefits, including posting wage determinations and handling additional classifications.
• FAR 52.222-36 Equal Opportunity for Workers with Disabilities: Requires compliance with equal opportunity provisions for individuals with disabilities and mandates inclusion of this clause in subcontracts.
• FAR 52.223-2 Reporting of Biobased Products: Requires contractors to report on the types and dollar value of biobased products purchased under the contract.
• FAR 52.223-23 Sustainable Products and Services: Outlines requirements for providing sustainable products as defined by EPA and USDA.
• FAR 52.225-9 Buy American—Construction Materials: Implements the Buy American Act, requiring the use of domestic construction materials unless specific exceptions apply due to cost or availability.
• FAR 52.228-13 Alternative Payment Protections: Details requirements for payment protections such as payment bonds or irrevocable letters of credit.
• FAR 52.233-3 Protest After Award: Addresses procedures and implications of protests filed after contract award, including stop-work orders and potential adjustments.
• FAR 52.233-4 Applicable Law for Breach of Contract Claim: States that United States law will apply to resolve breach of contract claims.
• FAR 52.252-2 Clauses Incorporated by Reference: Lists additional FAR clauses incorporated by reference, including those related to personal identity verification, convict labor, and withholding of funds.
• HSAR 3052.228-70 Insurance: Specifies minimum insurance requirements for worker's compensation, general liability, and automobile liability.
• HSAR 3052.242-72 Contracting Officer's Representative: Outlines the role and limitations of the Contracting Officer's Representative (COR).
• HSAR 3052.223-90 Accident and Fire Reporting: Details requirements for reporting accidents and fires occurring at the work site.
• FAR 52.204-7 System for Award Management: Requires offerors to have an active SAM registration and provides definitions related to SAM.
• FAR 52.212-1 Instructions to Offerors: Outlines requirements for submitting offers, including solicitation number, offeror information, UEI, technical approach, and agreement with terms.
• FAR 52.212-2 Evaluation: Describes the evaluation factors for award, which include Technical Capability and Price, with an award to the lowest-priced technically acceptable quote.

These clauses define the fundamental terms, conditions, and compliance requirements of the contract. Bidders must carefully review these clauses to understand their obligations regarding SAM registration, subcontracting, labor standards, material sourcing (Buy American), reporting, insurance, payment, and contract administration. Failure to comply with these clauses can impact eligibility, proposal evaluation, and contract performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure and install a Reverse Osmosis (RO) System at the U.S. Coast Guard Station Cape Charles, VA, capable of providing purified potable water to six bathrooms and one commercial kitchen.

• Procure and install an RO system.

• Install a water filtration system and suitable water storage tank.

• Configure plumbing, including isolation and bypass valves.

• Wire the system into existing electrical circuits, including breakers and emergency shut-off.

• Provide one year of filters for maintenance.

• Perform operational tests and commissioning with Coast Guard personnel.

• Train Coast Guard personnel on system operation and maintenance.

• The work is to be completed within 45 working days after contract award.

• Location: U.S. Coast Guard Station Cape Charles, 1 Marina Rd, Cape Charles, VA 23310.

• Site Visit: Bidders are strongly encouraged to arrange pre-bid site visits.

• Work Hours: Normal unit operational hours (7:30 a.m. - 4:30 p.m., Monday-Friday), unless otherwise approved.

• Safety: Contractor must implement a comprehensive safety program, comply with EM 385-1-1 and FAR 52.236-13, and submit a written safety plan. This includes temporary fire protection, confined space entry, and environmental protection requirements.

• Utilities: Contractor may use existing site utilities (electricity and water) but must not overload them and is responsible for connections and removal. Use of electricity is limited to 120-volt circuits.

• Personnel & Vehicles: Contractor must provide a detailed list of employees and ensure vehicles are clearly marked and in good repair.

• Cleanup & Restoration: Contractor is responsible for daily work area cleanup, proper disposal of debris, and restoration of any damaged government property. Post-construction cleanup must return the site to its original or better condition.

Solicitation / RFP / RFQ

This solicitation is for the installation of a Reverse Osmosis System at USCG Station Cape Charles. The procurement is 100% set-aside for HUBZone Small Businesses with a NAICS code of 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and a small business size standard of $19.0 million. The Government anticipates awarding a Firm-Fixed Price contract.

• Installation of a Reverse Osmosis System.

• Detailed requirements are provided in the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed Price.

• Period of Performance: 5 calendar days after award to commence, 45 calendar days after notice to proceed to complete.

• Quotes must be submitted via email to keven.d.weaver@uscg.mil and frank.r.burton@uscg.mil by NOON Eastern Time on 05/06/2026.

• Evaluation criteria are detailed in provision 52.212-2.

• Questions regarding the solicitation must be submitted in writing to the Contracting Officer by 4/29/2026.

• 100% set-aside for HUBZone Small Businesses.

• A site visit is scheduled for 04/23/2026 at 1000 Eastern Time at USCG Station Cape Charles. Interested parties must arrange site visits with MKC Matthew Bowman at matthew.d.bowman@uscg.mil or 252-229-2876.

• Visitors require specific identification and may need to complete an access request form.

• Offerors must complete blocks 14 through 20c of the SF 1442 and pricing before emailing.

• Performance and Payment Bonds are required (Item 12a).

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is required for the protection of persons supplying labor and material for a contract, as mandated by 40 USC Chapter 31, Subchapter III, Bonds. The form ensures that the Principal (contractor) and their Surety(ies) are firmly bound to the United States of America for the payment of labor and materials furnished in the prosecution of the work.

• Principal: Legal name and business address of the contractor.
• Surety(ies): Name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum of Bond: The maximum liability of the surety(ies).
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation: Outlines the binding agreement for payment.
• Conditions: Specifies the circumstances under which the bond obligation is void (i.e., prompt payment by the Principal).
• Signatures: Sections for the Principal and Surety(ies) to execute the bond.

Bidders may be required to provide this payment bond as part of their contract award. The form details the information needed from the Principal and Surety(ies), including their legal names, addresses, and the penal sum of the bond. It also outlines the conditions under which the bond is valid, ensuring that labor and material costs are covered. Bidders should ensure they understand the requirements for obtaining and executing this bond if it is a condition of the contract.

Other / Unclassified

This document is a poster detailing worker rights under the Davis-Bacon Act for laborers and mechanics working on federal or federally assisted construction projects. It outlines requirements for prevailing wages, overtime pay, and enforcement actions. It also addresses apprentice rates, prohibits retaliation against workers, and provides information on proper pay.

This poster is relevant to bidders as it informs them of labor standards that will likely be incorporated into the contract. Understanding these requirements is crucial for accurate cost estimation and ensuring compliance with federal regulations, particularly for construction-related opportunities. It also provides contact information for the U.S. Department of Labor's Wage and Hour Division for further clarification on wage matters.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" for wage rates applicable to building construction projects in specific Virginia counties. It serves as a mandatory attachment for solicitations and contracts to ensure compliance with prevailing wage laws.

• General Decision Number: VA20260007
• State: Virginia
• Counties: Accomack, Essex, King And Queen, King George, Lancaster, Middlesex, Northampton, Northumberland, Richmond, and Westmoreland.
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Classifications & Rates: Lists specific job classifications (e.g., Asbestos Worker, Electrician, Elevator Mechanic, Power Equipment Operator, Pipefitter, Carpenter, Laborer, Plumber, Welder) with their corresponding hourly wage rates and fringe benefits.
• Paid Holidays & Vacations: Details specific paid holidays and vacation accrual policies for certain classifications.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations.
• Appeals Process: Provides information on how to appeal wage determination decisions.

Bidders must review these wage rates to accurately estimate labor costs for their proposals. Compliance with these rates is a contractual requirement for any awarded contract related to this opportunity. The document also outlines important worker protections and contractor obligations under federal law.