Procurement for Spare Parts for the Pilot, Co-Pilot, and Mechanic Seats for the MH-65E Aircraft.

Form / Attachment / Pricing Sheet

This document is a Justification for Other Than Full and Open Competition (J&A) for Solicitation No. 70Z03826RB0000006. It outlines the rationale for a sole source acquisition.

• Agency: Department of Homeland Security, United States Coast Guard (USCG), Aviation Logistics Center (ALC), Short Range Recovery (SRR) Product Line.
• Action: Sole source contract for pilot, co-pilot, and mechanic aircraft seats for the MH-65E aircraft.
• Contractor: BAE Systems Land & Armaments, L.P. (OEM and only authorized distributor).
• Contract Type: Firm Fixed-Price Indefinite Delivery Requirements, with a one-year Base Period and four one-year Option Periods.
• Justification: The acquisition is justified under FAR 13.501(a) due to BAE being the sole OEM and authorized distributor, with proprietary technical data making competition difficult and potentially creating a safety of flight risk if non-OEM parts are used.
• Market Research: Conducted via internet searches, database reviews, and direct contact with the OEM. No other sources were identified.
• Estimated Publication Date: November 24, 2025.

This document explains why the upcoming solicitation (70Z03826RB0000006) will be a sole source procurement from BAE Systems Land & Armaments, L.P. Potential bidders should note that this opportunity is not open to general competition due to the specialized nature of the aircraft seats and the OEM's exclusive distribution rights.

Form / Attachment / Pricing Sheet

This document, "Attachment 2: PROVISIONS, CLAUSES, AND TERMS AND CONDITIONS," contains the full text of various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions that are incorporated by reference into the solicitation. It serves as a comprehensive reference for bidders to understand the contractual terms and conditions applicable to any resulting award.

• Provisions: Includes instructions to offerors (52.212-1), evaluation criteria (not applicable due to sole source nature, with award based on fair and reasonable pricing), and information regarding responsibility matters (52.209-7, 52.209-11).
• Contract Type: Contemplates an Indefinite Delivery Requirements-Type contract (52.216-1).
• Prohibitions and Certifications: Details requirements related to security, such as prohibitions on covered telecommunications equipment and services (52.240-90, 52.240-91), and representations regarding restricted business operations in Sudan and Iran.
• Quality Assurance: Outlines requirements for products that will touch USCG aircraft, including immediate notification of issues, contractor quality control manual content, and notification of changes impacting the product (52.212-4 Addendum).
• Shipping and Packaging: Provides specific instructions for packaging and marking of shipments to the USCG Aviation Logistics Center.
• Inspection and Acceptance: Details inspection and receiving instructions, including the requirement for a Certificate of Conformance (COC) for all items, and traceability requirements.
• Invoicing: Outlines invoicing procedures and submission to the designated billing office.
• Incorporated Clauses: Lists numerous FAR and HSAR clauses incorporated by reference, covering a wide range of topics including ethics, subcontracting, small business concerns, labor standards, environmental considerations, and more.

This document is critical for bidders as it defines the legal and contractual framework of the solicitation. Understanding these provisions, clauses, and terms is essential for preparing a compliant offer, assessing risks, and ensuring successful contract performance. Key areas for bidders to focus on include submission requirements, evaluation basis (even if limited to pricing), responsibility matters, quality assurance, shipping, and specific prohibitions or certifications required.

Form / Attachment / Pricing Sheet

This document is a Schedule of Supplies, detailing the items, quantities, and associated CLINs (Contract Line Item Numbers) for a potential contract. It outlines the specific parts and their estimated quantities required for the base period and four option years.

• CLIN: Contract Line Item Number for each item.
• FSC: Federal Supply Group code.
• NIIN: National Item Identification Number.
• Part Number: Manufacturer's part number.
• Nomenclature: Description of the item.
• Est. Qty: Estimated quantity required.
• U/I: Unit of Issue.
• Manf. Code: Manufacturer's code.
• Delivery ARO: Delivery After Receipt of Order.
• AMC/AMSC CODE: Acquisition Method Code / Acquisition Systems Component Code.
• Inspection and Acceptance: Inspection and acceptance points.
• Required Documentation: Any documentation required with the item (e.g., COC - Certificate of Conformance).

This attachment provides a detailed breakdown of the specific parts and quantities that are expected to be procured over the life of the contract, including the base period and option years. Bidders should use this information to understand the scope of the requirement, estimate their costs, and prepare their pricing proposals. The quantities listed for each CLIN across the base and option periods indicate the potential scale of the contract. The 'Required Documentation' column highlights specific compliance needs for each item.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure spare parts for the pilot, co-pilot, and mechanic aircraft seats on the MH-65E Aircraft for the United States Coast Guard (USCG), Aviation Logistics Center (ALC). This announcement constitutes the only solicitation, and a written solicitation will not be issued. The procurement is being conducted on a sole source basis under the authority of FAR 12.102(b).

• Procurement of spare parts for MH-65E aircraft seats.

• Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines.

• Only airworthy commercial specifications or standard military specifications/military standard parts will be utilized.

• Newly manufactured commercial items require a Certificate of Conformance (COC) and traceability to the OEM.

• Prospective vendors not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor, with a maximum of two exchanges prior to USCG delivery.

• NO SUBSTITUTE PARTS WILL BE CONSIDERED. ONLY NEW PARTS WILL BE ACCEPTED.

• Contract Type: Indefinite Delivery Requirements.

• Period of Performance: One-year base period with up to four (4) one-year option periods, not to exceed five (5) years.

• Estimated Value: Not specified.

• Submission Method: E-mailed quotations are required.

• Submission Email: Livia.M.Pippen@uscg.mil

• Subject Line: Must indicate solicitation number 70Z03826RB0000006.

• Closing Date and Time: March 9, 2026, at 4:30 pm EDT.

• Evaluation: Awards will be made to the responsible source(s) resulting in the lowest cost to the Government, considering potential administrative costs for multiple awards.

• Phone call quotations will NOT be accepted.

• Applicable NAICS Code: 336413.

• Small Business Size Standard: 1,250 employees.

• Sole Source Basis: This solicitation is being conducted on a sole source basis.

• Attached documents include: "Attachment 1 – Schedule of Supplies", "Attachment 2 – Provisions, Clauses, and Terms and Conditions", and "Attachment 3 - Redacted J and A".

• No drawings, specifications, or schematics are available from the agency.