Procurement of AIRFRAME BALL BEARING FOR USE ON THE MH-65E AIRCRAFT

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for AIRFRAME BALL BEARING.

• Item #: 1

• National Stock Number (NSN): 3110-14-442-7722

• Part Number: WJN8E

• Nomenclature: AIRFRAME BALL BEARING

• Unit of Issue: EA

• Part Manufacturer CAGE Code: F0222

• Quantity: 250

• Requested Date of Delivery: 2026-07-01

• The RFQ includes an option for an increased quantity (FAR 52.217-6). Bidders must indicate agreement or disagreement with this clause.

• Bidders are requested to provide a quote.

• Delivery terms requested are F.O.B. Destination. Offers will be considered F.O.B. Destination unless F.O.B. Origin is specified with estimated shipping costs.

• If F.O.B. Origin is selected, estimated shipping costs are required.

• Not specified in this document.

• The document is an Excel spreadsheet with a sheet titled 'RFQ'.

• POC for inquiries: Alex-Marie.B.Midgett@uscg.mil

Terms and Conditions

This document outlines the "Terms and Conditions" applicable to the solicitation 70Z03826QB0000076. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions.

• Instructions to Offerors (52.212-1): Offers must include the "Requirement" document (Attachment 1) with completed unit prices. Offerors agree to hold prices firm for 60 calendar days.
• Evaluation (52.212-2): This solicitation will be awarded on a "Brand Name" basis. Quotes will be evaluated based on technical acceptability (acceptable/unacceptable) and lowest price. Award goes to the lowest priced offeror rated technically acceptable.
• Price: Offerors must provide the "Requirements – 70Z03826QB0000076" excel sheet with their quotation. Prices will be evaluated for fairness and reasonableness. Quantity and prompt payment discounts should be included.
• Evaluation Method: The lowest priced offer will be evaluated for Technical Acceptability first. If not acceptable, the process continues with the next lowest priced offer until a technically acceptable offer is identified.
• Certifications and Representations: Offerors must certify regarding responsibility matters (debarment, suspension, convictions, tax liability), and regarding delinquent tax liability or felony convictions. Specific provisions address covered telecommunications equipment, Sudan, and Iran. Offerors must also represent compliance with security prohibitions and exclusions, including those related to certain foreign entities and technology.
• Quality Assurance: Applicable to orders touching USCG aircraft. Contractors must notify of any event, supply change, material change, malfunction, or counterfeit/suspect parts that could cause non-conformity. Changes impacting the product require USCG approval. Records must be retained and accessible.
• Packaging and Shipping: Specific instructions are provided for packing (no popcorn, shredded paper, Styrofoam, or peanut packaging) and labeling (NSN, Part Number, etc.). Shipping is to the USCG Aviation Logistics Center in Elizabeth City, NC.
• Inspection and Acceptance: Performed at destination by local USCG personnel. A Certificate of Conformance (COC) is required for all items, along with documentation of unbroken ownership history. Traceability is mandatory.
• Deliveries/Performance: F.O.B. Destination is the requested delivery term.
• Invoicing: Invoices should be submitted IAW FAR 52.212-4 to the designated billing office, preferably electronically. Payments are made electronically.
• Option for Increased Quantity: The Government may increase the quantity for Line Item 1 by up to 400 units, for a maximum of 650 units, within one year of award.
• Sustainable Products and Services: Requirements for biobased products, recovered materials, energy-efficient products, etc., are outlined.

This document details the contractual framework and requirements for responding to the solicitation. Offerors should pay close attention to submission requirements, evaluation criteria, and all certifications and representations.

Justification for Other Than Full and Open Competition

This document outlines the justification for a sole-source procurement of specific spare parts for the U.S. Coast Guard's MH-65 helicopters. The justification is based on the "Brand Name" type, indicating that the particular brand, product, or feature is essential and that other companies' similar products do not meet the agency's needs.

• Item: Bearing, Ball, Airfr

• NIIN: 14-442-7722

• P/N: WJN8E

• Quantity: 250 (with an option for 400)

• The spare parts are highly specialized and manufactured by a non-Government activity.

• Technical data required for acquisition by other than the Original Equipment Manufacturer (OEM) is not available.

• The procurement requires materials to have clear, documented traceability to the OEM and a completed Certificate of Conformance, in accordance with FAR clause 52.246-15.

• The identified manufacturer is SKF Aerospace France.

The following methods may be used to determine fair and reasonable pricing:

• Market Research
• Comparison of proposed price with prices found reasonable on previous purchases
• Current Price List
• Comparison with similar items in a related industry
• Comparison to IGCE
• Contracting Officer's Personal Knowledge
• Other (to be explained)