Procurement of APS-143C(V)3 radar system components for the HC-144 Aircraft.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, likely for commercial items or services. It establishes the framework for how offers will be submitted, evaluated, and awarded.

• Offer Submission: Offers must be signed, dated, and submitted by the specified deadline, including solicitation number, offeror details, UEI, EFT indicator, information for evaluation factors, responses to required certifications, and a statement of agreement with terms and conditions.

• Period for Acceptance: Offerors must hold prices firm for 60 calendar days from the receipt of offers, unless otherwise specified.

• Late Submissions: Late offers will generally not be considered unless received before award and acceptance would not unduly delay the acquisition. Late modifications that are more favorable to the Government may be considered.

• Delivery: The USCG requires delivery of all items sixty (60) days after receipt of order (ARO). Early and partial deliveries are desired and accepted. F.O.B. Destination is the point for all deliverables.

• Quality Assurance: Applicable to orders for products that will touch USCG aircraft. Requires immediate notification of any event, supply change, material change, malfunction, counterfeit/suspect parts, or defect that could cause non-conformity. A Certificate of Conformance (COC) is required for all items.

• Packaging: Specific instructions are provided, prohibiting popcorn, shredded paper, Styrofoam, or peanut packaging. Each part must be individually packed and labeled. Internal packing must prevent damage, and preservation is required for one year.

• Shipping: Items are to be shipped to the USCG Aviation Logistics Center in Elizabeth City, NC.

• Inspection and Acceptance: Performed at destination by local USCG personnel.

• Evaluation: Award will be made to the lowest priced, technically acceptable offeror representing the best value. Technical acceptability will be rated as "acceptable" or "unacceptable." Price will be evaluated to determine if it is fair and reasonable.

• Sole Source Anticipation: It is anticipated that a contract may be awarded on a sole source basis to Telephonics Corporation, but all responsible sources may submit a capability statement or proposal.

• Evaluation Criteria: Technical Acceptability and Price.

• Submission Instructions: Offers must be submitted by the specified deadline. Invoicing instructions are provided, encouraging electronic submission.

• Various small business set-aside provisions and related clauses are listed, indicating potential opportunities for small businesses.

• The document incorporates numerous FAR and HSAR clauses by reference, covering a wide range of topics including security, foreign policy restrictions (Sudan, Iran), trade agreements, and labor standards.

• Specific clauses address prohibitions on covered telecommunications equipment, Kaspersky Lab products, and unmanned aircraft systems.

• The document includes provisions for "FAST PAY" for expedited invoice processing.

• Offerors are cautioned that listed provisions may require completion and submission.

Other / Unclassified (Justification for Other Than Full and Open Competition)

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition, citing 10 U.S.C. § 3204(a)(1). It explains the rationale for the USCG to procure spare APS-143C(V)3 radar system components from Telephonics Corporation on a sole-source basis.

• Procurement Nature: The USCG intends to procure spare APS-143C(V)3 radar system components for the HC-144 fleet. This is a one-year requirement to address increased stock needs.
• Sole Source Contractor: Telephonics Corporation is identified as the Original Equipment Manufacturer (OEM) and the only known source capable of providing these specific components due to proprietary data, tooling, and design information.
• Contract Details:
  • Contract Type: Fixed-Price Requirements Contract.
  • Estimated Total Value: Not fully disclosed, but includes a Base Year of 12 months.
  • Funding: Operations and Support funds, Fiscal Year 2026.
  • Solicitation Number: 70Z03826RL0000007.
• Justification Rationale:
  • The technical data, drawings, and specifications required for manufacturing these components are proprietary to Telephonics Corporation and were not acquired by the USCG.
  • Market research did not identify any other sources for distribution or manufacture of these components.
  • The inability to procure these spares would compromise aircraft integrity and mission capabilities, including search and rescue and border protection.
• Efforts to Promote Competition:
  • A Sources Sought Notice (70Z03826IL0000010) was posted on SAM.gov but received no responses.
  • The USCG will continue market research and investigate obtaining technical data from the OEM to potentially enable future competition.
• Cost Determination: The Contracting Officer determines that anticipated prices will be fair and reasonable based on historical pricing.