Procurement of Bolt for use on MH-65E

Terms and Conditions

This document outlines the "Terms and Conditions" applicable to the solicitation 70Z03826QB0000060. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions, many of which include deviations.

• Instructions to Offerors (52.212-1): Offerors must hold prices firm for 120 calendar days. Quotations require the "Requirement" document (Attachment 1) with the unit price column completed.
• Evaluation (52.212-2): This acquisition is sole source. Award will be based on fair and reasonable pricing. Evaluation criteria will be considered extraneous unless responsive offers from responsible sources authorized by the OEM are received.
• Responsibility Matters (52.209-5, 52.209-7, 52.209-11): Requires certifications regarding debarment, suspension, proposed debarment, criminal convictions, delinquent Federal taxes, and felony convictions. Offerors must disclose information regarding past performance and responsibility.
• Security Prohibitions and Exclusions (52.240-90, 52.240-91): Addresses restrictions on covered telecommunications equipment and services, and prohibitions related to specific foreign entities (e.g., China, Iran, Sudan). Offerors must represent compliance and conduct reasonable inquiries.
• HUBZone Small Business Concerns (52.219-4): Details the evaluation preference for HUBZone small businesses and requirements for joint ventures.
• Quality Assurance (Addendum to 52.212-4): Applicable to products that will touch USCG aircraft. Requires immediate notification of any supply changes, defects, or non-airworthy conditions. The contractor's quality control manual must address risk management, testing, and inspection.
• Packaging and Marking Instructions: Specific requirements for packaging materials (no popcorn, shredded paper, Styrofoam, or peanut packaging) and labeling of individual containers and shipping containers.
• Shipping Instructions: Deliveries are to the USCG Aviation Logistics Center in Elizabeth City, NC.
• Inspection and Acceptance: Inspection and acceptance will be performed at destination. A Certificate of Conformance (COC) is required for all items, along with complete and unbroken traceability of ownership.
• Deliveries/Performance: F.O.B. Destination is the requested delivery term.
• Invoicing Instructions: Invoices should be submitted electronically to ALC-Fiscal@uscg.mil and will be paid via electronic funds transfer.
• Option for Increased Quantity (52.217-6): The Government may increase the quantity for Line Item 1 by up to 15 units, for a maximum of 20 units, within one year of award.
• Sustainable Products and Services (52.223-23): Requires compliance with various statutory mandates and directives for purchasing sustainable products and services.

This document is extensive and contains numerous clauses and representations that bidders must review carefully to ensure compliance. Attachment 1, referenced for the "Requirement" document, is not provided here but is crucial for quotation submission.

Justification for Other Than Full and Open Competition

This document outlines the justification for a sole-source procurement of specific spare parts for the MH-65 helicopters. The U.S. Coast Guard is seeking to acquire these parts under Simplified Acquisition Procedures (SAP) as per FAR 12.102(a).

• Item: BOLT

• NSN: 1620-14-389-4484

• P/N: 19010

• Quantity: 5 (with an optional quantity of 15)

• Suggested Source: AIRBUS INC. HELICOPTERS

• Address: 2701 N. FORUM DRIVE, GRAND PRAIRIE, TX 75052-7099

• UEI: LAD2HL1R71Z3

• The spare parts are highly specialized and manufactured by the Original Equipment Manufacturer (OEM), Airbus Helicopters France (F0210).

• Technical data required for acquisition from sources other than the OEM is not available.

• Procuring parts from non-OEM sources or unauthorized distributors is deemed to compromise aircraft and crew safety.

• The solicitation and purchase order will require documented traceability to the OEM and a Certificate of Conformance.

• Not applicable to this justification document; it precedes the solicitation.

• This is a justification for other than full and open competition, specifically citing the "Brand Name" and "Only One Source Reasonably Available" clauses.

• The document references FAR 5.201(c)(3), FAR 11.204, and FAR 12.102(a) as authority.

• Fair and reasonable price determination methods will include market research, comparison of proposed prices with previous purchases, current price lists, comparison with similar items, comparison to IGCE, or contracting officer's personal knowledge.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for the procurement of a specific item.

• Item #1:

  • National Stock Number (NSN): 1620-14-386-4484
  • Part Number: 19010
  • Nomenclature: BOLT
  • Unit of Issue: EA (Each)
  • Quantity: 5
  • Requested Date of Delivery: 2026-07-27

• Optional Quantity: 10 (FAR 52.217-6 Option for Increased Quantity applies if this quantity is stated).

• F.O.B. Point: Destination is requested. Offers will be considered F.O.B. Destination unless F.O.B. Origin is specified with estimated shipping costs.

• Option for Increased Quantity: Bidders must indicate agreement to clause FAR 52.217-6.

• Bidders are requested to provide a quote for the specified item.

• The RFQ includes fields for quoting the quantity, optional quantity, and associated costs.

• Estimated Shipping Cost is required if F.O.B. Origin is specified.

Not specified in the provided text.

• The POC for this RFQ is Alex-Marie.B.Midgett@uscg.mil.
• The document is an Excel spreadsheet named "Requirements - 70Z03826QB0000060.xlsx".