Procurement of Fitting for use on MH-65E

Terms and Conditions

This document outlines the "Terms and Conditions" applicable to the solicitation 70Z03826QB0000059. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions, many of which include deviations and specific effective dates.

• Offer Acceptance Period: Offerors must hold prices firm for 120 calendar days from the receipt of offers, unless otherwise specified.

• Quotation Submission: Quotations must include the "Requirement" document (Attachment 1) with the unit price column completed.

• Evaluation Basis: For this acquisition, the basis for award is fair and reasonable pricing, given its sole source nature. Evaluation criteria will be considered extraneous unless the solicitation is amended.

• Responsibility Matters (FAR 52.209-5 & 52.209-7): Offerors must certify regarding debarment, suspension, proposed debarment, or ineligibility, and provide information on any delinquent federal taxes or contracts terminated for default. This includes representations about principals and any past proceedings.

• Prohibitions and Exclusions (FAR 52.240-90 & 52.240-91): This section details prohibitions related to covered telecommunications equipment and services, FASC-prohibited unmanned aircraft systems, and certain transactions involving Iran and Sudan. Offerors must conduct a reasonable inquiry and disclose any non-compliance.

• HUBZone Small Business Concerns (FAR 52.219-4): A 10 percent evaluation preference is applied to offers from HUBZone small businesses that have not waived the preference. Joint ventures must ensure at least 40 percent of the aggregate work is performed by HUBZone small business parties.

• Service of Protest (FAR 52.233-2): Procedures for filing protests are outlined, requiring service on the Contracting Officer.

• Quality Assurance (Addendum to FAR 52.212-4): Applicable to orders for products that will touch USCG aircraft. Contractors must immediately notify the Contracting Officer of any conditions that could cause non-conformity. A quality control manual addressing risk management, testing, and inspection is required.

• Packaging and Marking Instructions: Specific requirements for packaging, labeling, and marking of shipments are detailed, including prohibited packaging materials and required information on packing lists.

• Shipping Instructions: Deliverable items are to be shipped to the USCG Aviation Logistics Center in Elizabeth City, NC.

• Inspection and Acceptance: Material will be inspected at the destination by local USCG personnel. Traceability and a Certificate of Conformance (COC) are required for all items.

• Sustainable Products and Services (FAR 52.223-23): Requirements for purchasing sustainable products and services, including those meeting EPA, ENERGY STAR, and USDA BioPreferred program standards, are outlined.

• Many clauses and provisions are incorporated by reference and may require offerors to access full text electronically or upon request.

• Deviations are noted for several FAR clauses, with specific effective dates.

• The document emphasizes the importance of accurate representations and certifications.

Form / Attachment / Pricing Sheet

This document is a Request for Quotation (RFQ) sheet detailing specific items required by the US Coast Guard Aviation Logistics Center. It serves as a pricing sheet for potential bidders to provide quotes.

• Item #1:
  • National Stock Number (NSN): 1680-01-HS2-2655
  • Part Number: 366A25-1350-79
  • Nomenclature: FITTING
  • Unit of Issue: EA (Each)
  • Part Manufacturer CAGE Code: 3GSZ1
  • Quantity: 12
  • Requested Date of Delivery: 2026-03-13
• Optional Quantity: If a quantity is stated in column H (not applicable here), FAR 52.217-6 Option for Increased Quantity applies.
• F.O.B. Point: Destination is requested. Offers will be considered F.O.B. Destination unless F.O.B. origin is specified with estimated shipping costs.
• Estimated Shipping Cost: Required if F.O.B. Origin is specified.

Bidders must use this sheet to provide pricing for the specified FITTING (NSN 1680-01-HS2-2655, Part Number 366A25-1350-79). Key information includes the required quantity (12), the requested delivery date (2026-03-13), and the preferred F.O.B. Destination term. Bidders need to indicate their pricing in the 'QUOTE' and 'QUANTITY TOTAL' columns for the specified item and consider the F.O.B. terms when calculating their total costs.

Justification for Other Than Full and Open Competition

This document justifies the use of Simplified Acquisition Procedures (SAP) for FAR 12.102(a), specifically for the procurement of spare parts for MH-65 helicopters. The justification is based on the "Only One Source Reasonably Available" authority.

• Procurement of spare parts for MH-65 helicopters.

• Specific part identified: NIIN 01-HS2-2655, P/N 366A25-1350-79, Nomenclature: FITTING, Quantity: 12.

• The procurement is for specialized parts designed and manufactured by a non-Government activity.

• Technical data required for acquisition by other than the Original Equipment Manufacturer (OEM) is not available.

• Airbus Helicopters France is the OEM for these parts.

• Procurement from sources other than the OEM or authorized distributor will compromise aircraft and crew safety.

• The solicitation and purchase order will require documented traceability to the OEM and a Certificate of Conformance.

• Not applicable to this document type (Justification).

• Not applicable to this document type (Justification).

• Suggested Source: Airbus Helicopters INC, 2701 Forum Drive, Grand Prairie, TX 75052.

• Fair and Reasonable Price Determination Methods are listed but not checked, indicating further steps are required for price determination.