Procurement of Various Spare Parts

Justification for Other Than Full and Open Competition

This document justifies procuring spare parts for MH-65 helicopters using Simplified Acquisition Procedures (SAP) under FAR 12.102(a) due to the availability of only one reasonably available source. The procurement is for specialized parts essential to the Government's requirements.

• NSN: 1680-14-397-1406, P/N: 366A27-3139-00, Nomenclature: PLATE BARE SLIDE (Qty: 4, Opt. Qty: 5)

• NSN: 1560-14-393-8961, P/N: 366A84-0127-00, Nomenclature: STIFFENER, AIRCRAFT (Qty: 2, Opt. Qty: 2)

• The document does not specify contract type, period of performance, or estimated value.

• Not applicable for this justification document.

• This justification is based on the brand name or item peculiarity, indicating that only the Original Equipment Manufacturer (OEM) or an authorized distributor can meet the requirements.

• Suggested Source: Airbus Helicopters, Inc. (UEI: LAD2HL1R71Z3)

• Rationale: Airbus Helicopters France (F0210) is the OEM. Procuring parts from other than the OEM or authorized distributor compromises aircraft and crew safety. The solicitation and purchase order will require documented traceability to the OEM and a Certificate of Conformance.

• Price Determination Methods: Market research, comparison of proposed price with previous purchases, current price list, comparison with similar items, comparison to IGCE, and contracting officer's personal knowledge were considered.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for specific aircraft parts. It outlines the requirements for potential vendors to provide these items.

• Item 1: PLATE BARE SLIDE (NSN: 1680-14-397-1406, Part Number: 366A27-3139-00), Quantity: 4, Requested Delivery: 2027-02-03.

• Item 2: STIFFENER, AIRCRAFT (NSN: 1560-14-393-8961, Part Number: 366A84-0127-00), Quantity: 2, Requested Delivery: 2026-11-30.

• The document references FAR 52.217-6 Option for Increased Quantity (MAR 1989), indicating potential for quantity adjustments.

• Delivery terms requested are F.O.B. Destination. Offers will be considered F.O.B. Destination unless F.O.B. Origin is specified with estimated shipping costs.

• Vendors are required to provide quotes for the specified items.

• A key question for vendors is their agreement to the "Option for Increased Quantity Clause, 52.217-6". Vendors must indicate "Yes", "No", or "Yes, with requested modifications".

• The document asks for confirmation of agreement to F.O.B. Destination terms.

• Not specified in the provided text.

• The document is an Excel spreadsheet with a sheet titled "RFQ".

• The POC for this opportunity is raymond.v.marler@uscg.mil.

• If F.O.B. Origin is specified, estimated shipping costs are required.

Terms and Conditions

This document outlines the contract terms and conditions applicable to the solicitation. It supersedes all other terms and conditions and constitutes acceptance of the order upon acceptance of the terms.

• 52.212-1 Instructions to Offerors: Requires offers to be held firm for 120 calendar days. Quotations must include the "Requirement" document with the unit price column completed.
• 52.212-2 Evaluation: Not applicable due to the sole source nature of the acquisition. Award will be based on fair and reasonable pricing. The solicitation may be amended if responsive offers from responsible sources authorized by the OEM are received.
• 52.209-5 Certification Regarding Responsibility Matters: Requires offerors to certify their responsibility status, including debarment, suspension, and delinquent tax liability.
• 52.209-7 Information Regarding Responsibility Matters: Requires information on current active Federal contracts and grants exceeding $10,000,000 and any related proceedings reported in FAPIIS.
• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction: Prohibits contracts with corporations having unpaid Federal tax liability or certain felony convictions.
• 52.233-2 Service of Protest: Outlines procedures for serving protests.
• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications: Addresses restrictions related to covered telecommunications equipment, services, and business operations in certain countries (e.g., Sudan, Iran).
• 52.252-1 Solicitation Provisions Incorporated by Reference: Lists various FAR provisions incorporated by reference, requiring offeror compliance and completion of certain certifications.
• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services: Includes addenda for Quality Assurance and Packaging Instructions, specifying requirements for product quality, defect disclosure, quality control manuals, packaging standards, and labeling.
• Shipping Instructions: Specifies delivery to the USCG Aviation Logistics Center in Elizabeth City, NC.
• Inspection and Acceptance: Details requirements for inspection at destination, including Certificates of Conformance (COC) and full traceability.
• Deliveries or Performance: F.O.B. Destination is the requested delivery term.
• Invoicing Instructions: Outlines invoice submission procedures and payment terms.
• 52.217-6 Option for Increased Quantity: Details potential increases in quantities for specific line items.
• 52.223-23 Sustainable Products and Services: Requires compliance with sustainable purchasing mandates.
• 52.252-6 Authorized Deviations in Clauses: Notes deviations from standard FAR and HSAR clauses.
• 52.240-91 Security Prohibitions and Exclusions: Further details prohibitions on specific technologies and entities, including covered telecommunications equipment and services, and transactions with certain foreign entities.

This document is critical for understanding the contractual obligations, submission requirements, evaluation criteria (or lack thereof for sole source), and compliance mandates for any potential offeror. Bidders must review these terms carefully to ensure they can meet all requirements, including certifications and prohibitions.