Professional Childcare Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide adequate, professional, and quality childcare services for Marines and families of the 12th Marine Corps District (12thMCD) attending Unit, Personal, and Family Readiness Program (UPFRP) training or events.

• Provide childcare in group settings at various locations within the 12thMCD's Area of Responsibility (AOR), including District Headquarters, Recruiting Stations, and offsite locations.

• Services include setting up and breaking down the childcare space, providing age-appropriate activities (arts and crafts, games, music), and ensuring a fun environment.

• The contractor is responsible for providing necessary childcare items such as playpens, cribs, toys, books, and first aid kits.

• Activities include "Age-appropriate arts and crafts and coloring for all children," "Age-appropriate games," "Age-appropriate toys," "Musical themed fun: dance party, freeze dance, musical chairs," and providing portable cribs for younger children.

• Vendor must comply with all federal, state, and local laws, rules, and regulations.

• Caregivers must adhere to current child-to-caregiver ratios. In a meeting room setting, a minimum of three caregivers is required, with at least two remaining in the room when a child needs to use the restroom.

• Vendor must provide snacks for infants and toddlers and serve meals provided by parents or the venue.

• Vendor will provide only water or milk for children during service.

• Vendor must manage interactions between children and potential allergens and request a listing of allergies prior to the event.

• Services will be provided throughout the fiscal and calendar years as required for UPFRP training and events.

• On-site service will be conducted at locations identified in the Scope, which are subject to change.

• The document lists specific Recruiting Stations within the 12thMCD AOR where trainings or events may be scheduled.

• Caregivers must have a criminal background check, FBI fingerprinting, TB Testing, E-Verify, scrutinized references, CPR/First Aid training, and at least 90 days of expert childcare experience.

• Vendor must implement check-in and check-out procedures and have a system for parents to register children and designate authorized collectors.

• Travel to on-site locations will be at the contractor's expense.

• The contractor shall possess all necessary tools and knowledge for appropriate childcare service.

• The 12thMCD will provide government-furnished property, materials, equipment, or information on a case-by-case basis.

Solicitation / RFP / RFQ

This solicitation (RFQ M0026326QR005) is for professional, mobile childcare services to support the 12th Marine Corps District (12thMCD) Unit, Personal, and Family Readiness Program (UPFRP) training event. The services must provide a safe, nurturing, and engaging environment for children, comply with Marine Corps regulations, and meet all federal, state, and local childcare laws.

• Event Details: 28 March 2026, 0730-1530 at Hayes Mansion (Hilton), 200 Edenvale Ave, San Jose, CA 95136.

• Number of Children: 32, with a specified age breakdown from 6-12 months to 11+ years.

• Childcare Services: Provide age-appropriate care, set up/maintain/clean the area, provide necessary equipment (playpens, cribs, toys, books, first aid kits), implement age-appropriate activities (arts, crafts, games), and maintain a safe environment.

• Staffing: Maintain appropriate child-to-caregiver ratios, minimum of three caregivers, all caregivers must have background checks, TB testing, E-Verify, CPR/First Aid certification, and at least 90 days of professional childcare experience.

• Security: Implement secure check-in/check-out procedures, require parent sign-in/out, and maintain registration of authorized pick-up personnel.

• Meals/Snacks: Provide snacks for infants/toddlers, serve meals provided by parents/venue if appropriate, collect allergy information.

• Equipment: No government-furnished property (GFP); contractor must provide all necessary equipment and supplies.

• Special Needs: No special needs children can be accommodated.

• Travel: Contractor is responsible for all travel and parking expenses.

• Contract Type: Anticipated award of a firm fixed-price purchase order.

• Period of Performance: Tentative Service Date: 28 March 2026, 0730-1530.

• Estimated Value: Not explicitly stated, but NAICS size standard is $9.5 million.

• Submission Deadline: Questions due by 16 March 2026, 10:00 AM EST. Offers due by 20 March 2026, 10:00 AM.

• Submission Method: Electronic submission via email. Late submissions will not be considered.

• Evaluation: Offers will be evaluated based on price, past performance, and other factors. A Gateway Factor rating of "Acceptable" or "Unacceptable" will be applied first. Quotations will be comparatively assessed for fair and reasonable price and overall advantage to the government.

• Offer Firmness: Prices must be held firm for 60 days from the closing date.

• Set-Aside: This requirement is 100% set-aside for small business.

• NAICS Code: 624410 - Childcare Services, with a size standard of $9.5 million.

• Offerors must be registered and active in the System for Award Management (SAM).

• Offerors must affirmatively state they take no exceptions to the terms and conditions of the RFQ.

• Attachments must not exceed 5 MB per email; .zip files are filtered.

• A Wage Determination attachment (201-5635) is included.