Professional interior painting services in real estate owned or leased by the United States Embassy in Bogotá.

Questions & Answers / Clarifications

This document provides responses to questions raised by potential bidders regarding the "Cleaning and Welcome Kit Installation Services & Painting Services" RFQ (19C02026Q0004 & 19C02026Q0005).

• Timeframe: Painting work is estimated between 5-10 business days, to be confirmed on-site. Cleaning services are single-day operations (8 a.m. - 4 p.m., Monday-Friday, with occasional Saturday service).
• Contract Exclusivity: The contract will not be exclusive; up to three contractors may be selected for a Blanket Purchase Agreement.
• Materials Quality: Material specifications and quality expectations are detailed in the Statement of Work (SOW).
• DBA Insurance: Defense Base Act (DBA) insurance is a mandatory contractual requirement for all U.S. Government Prime Contractors and subcontractors with civilian employees overseas, regardless of local insurance compensation. It must be quoted as a separate line item from a U.S.-based insurance company. Reimbursement is processed 30 days after invoice submission.
• SAM Registration: Bidders must include their NCAGE and UEI codes in their offer for verification.
• VAT Application: VAT application depends on the bidder's DIAN registration and authorized invoice issuance.
• Experience: A minimum of 10 years of verifiable track record in the Colombian market is required. Experience as an individual and a business organization can be combined if verifiable.
• Painting Coats: Three coats of paint should be quoted, as per the SOW, not a single coat.
• Area Measurement: The square meters indicated for apartments refer to the built area and do not include walls or ceilings. Walls and ceilings must be quoted separately.
• Service Area: Services are limited to Bogotá.

These clarifications provide essential details for bidders to accurately prepare their quotes, particularly regarding insurance requirements, experience, material quality, and pricing structures. Bidders should ensure their proposals address these points comprehensively.

Solicitation / RFP / RFQ

This solicitation is for a Blanket Purchase Agreement (BPA) to furnish Painting Services for residential properties owned or leased by the United States Embassy in Bogotá, Colombia. The BPA will be for 5 years from the award date or until the estimated amount is exhausted.

• The contractor must provide all necessary materials, managerial, administrative, direct, and indirect labor.

• The selected company must be legally incorporated in Colombia, comply with Colombian regulations, and have a minimum of 10 years of verifiable experience in the Colombian market.

• Services include preparation, repainting of walls and ceilings, and post-work cleanup.

• Three types of paint are required: Intervinil paint (or Type 2) with Vinyl Paint Type 1 for walls; Intervinil or Type 2 paint or Drywall Type 2 for ceilings; and White Anti-Fungal Acrylic Paint for bathrooms/kitchens.

• A uniform surface finish, free of streaks, drips, or stains, is required.

• Specific instructions are provided for treating intense colors, stains, or deep scratches.

• The contractor must adhere to safety requirements, including those from the US Army Corps of Engineers and Colombian laws.

• Personal protective equipment (PPE) is mandatory.

• Specific requirements for barricading, hand and power tool safety, emergency response, high-risk work, electrical safety, fall protection, scaffolding, chemical substance management, lifting loads, welding, road safety, confined spaces, and COVID-19 protocols must be followed.

• Contract Type: Firm-fixed-price, payable entirely in Colombian pesos, subject to annual adjustments.

• No additional payments for material, equipment, or labor cost escalations.

• The price per square meter includes management, labor, professional-grade materials, equipment, waste disposal, and surface protection.

• Defense Base Act (DBA) insurance premium costs must be included.

• Offer Due Date: January 26, 2026, 16:00 hours.

• Quotations must include a completed SF-1449 cover page, information demonstrating ability to perform, and potentially a Certificate of Insurance or a statement of intent to obtain insurance.

• Evaluation Factors: Technical Acceptability (past performance and experience), Responsibility Determination (compliance with FAR 9.1), and legal incorporation in Colombia with extensive experience.

• The solicitation does not specify any set-aside requirements.

• Attachment 1 provides the Detailed Scope of Work (SOW).

• The solicitation incorporates numerous FAR and DOSAR clauses by reference.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for the establishment of a Blanket Purchase Agreement (BPA) with the U.S. Government for Painting Services. The U.S. Government intends to award the BPA to the responsible company offering an acceptable proposal at the lowest price, based on initial price lists. Discussions may be held if necessary.

• The primary deliverable is Painting Services.

• Offerors must include Defense Base Act (DBA) insurance premium costs, which are fully reimbursable by the U.S. Government.

• Proposals must be submitted in English.

• The contract will be a Blanket Purchase Agreement (BPA).

• The period of performance is not explicitly stated in this cover letter but is implied to be for painting services.

• Quotations are due by January 26, 2026, at 16:00 hours (local time).

• Proposals must be submitted electronically to BogotaGSOcompras@state.gov.

• Accepted file formats include MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size must not exceed 30MB per email; larger submissions must be split into multiple emails.

• The following items must be submitted for a quotation to be considered:

  • SF-1449
  • Section I, Pricing
  • Section 5 Representations and Certifications
  • Additional information as required in Section 3
  • Proof of SAM Registration

• Evaluation will be based on acceptable offer at the lowest price.

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission.

• Failure to be registered in SAM may result in the proposal being considered non-responsible.

• A pre-quotation conference will be held on January 15, 2026, at 10:00 hours (local time) at Edif. El Imperial, Calle 94 # 9-84 Apt. 702 in Bogota city.

• Prospective quoters must contact BogotaGSOcompras@state.gov by January 13, 2026, at 12:00 hours (local time) for information or to arrange entry to the building for the conference.