Program Executive Office, Defense Healthcare Management Systems (PEO DHMS), Notice of Availability- Innovation Solutions

Solicitation / RFP / RFQ

This Commercial Solutions Opening (CSO) aims to acquire innovative commercial solutions on a project basis to address capability gaps within the Defense Health Agency (DHA), specifically supporting the Program Executive Office Defense Health Management Systems (PEO DHMS) and its subordinate offices. The government is seeking new technologies, processes, or methods to improve operational efficiency, strategic planning, and governance.

• Solutions must introduce new technologies, processes, or methods.

• Must represent a new or significantly improved way of performing a function.

• Must include all components for government personnel to adopt and sustain the capability.

• Focus areas include Operations, Strategy, and Governance.

• Goals include introducing Operational Excellence, enabling Strategic Alignment, modernizing Governance and Accountability, and ensuring Capability Adoption and Sustainment.

• Awards will be fixed-priced type contracts.

• Acquired items, technologies, and services will be treated as commercial items.

• Multiple awards may be issued.

• This is a general solicitation, and individual program requirement notices will be issued with specific proposal deadlines.

• Responses to the CSO are accepted for one year from publication, but only in response to individual notices.

• The process involves a rapid, competitive funnel with multiple phases: Technical Proposal (Phase 1a), Pricing Proposal (Phase 1b), Solution Pitch (Optional, Phase 2), Collaborative Deep Dive (Phase 3), and Award (Phase 4).

• Threshold requirement: Proposals must demonstrate they are "innovative" as defined in DFARS 212.7001.

• Evaluation factors (equal importance): Advancement (creative, forward-thinking, meaningful improvement), Solution Efficacy and Outcomes (specific, measurable outcomes linked to pricing), and Technical Approach and Adaptability (credibility, mechanism for real-time adjustment).

• Evaluation of proposals is expected within 30 days of the submission due date.

• No specific set-aside information is provided in this document.

• Offerors are directed to FAR 9.5 regarding Organizational Conflicts of Interest (OCI).

• Successful offerors may face restrictions related to performing on related Prime Mission Product Support contracts.

• The government anticipates acquiring technical data customarily provided with commercial products/services.

• Contractors may require privileged IT and security clearance access, and may be subject to "no foreign nationals" restrictions.

• HIPAA compliance, training, and Business Associate Agreements may be required.

• All costs associated with proposal preparation and submission are the offeror's responsibility.

• Contracting Points of Contact: Sonya Edom (Contracting Officer) and Gabriela Hurte (Contracting Specialist).

Solicitation / RFP / RFQ

This Commercial Solutions Opening (CSO) aims to acquire innovative commercial solutions on a project basis to address capability gaps within the Defense Health Agency (DHA), specifically supporting the Program Executive Office Defense Health Management Systems (PEO DHMS) and its subordinate offices. The goal is to integrate new technologies, processes, or methods to enhance mission performance, particularly in areas like acquisition, technology modernization, data analytics, and strategic planning. The CSO seeks solutions that represent a new or significantly improved way of performing a function.

Solutions should address one or more of the following Areas of Interest (AOIs):

• Operations: Enhance operational efficiency and effectiveness.
• Strategy: Improve long-term planning and strategic decision-making.
• Governance: Strengthen governance structures, automate reporting, and enhance organizational accountability.

Solutions must also achieve specific goals, including:

• Introducing operational excellence through novel processes or automated workflows.

• Enabling strategic alignment with new data-driven models.

• Modernizing governance and accountability with new systems or processes.

• Ensuring capability adoption and sustainment with user-friendly solutions and transition plans.

• Awards will be fixed-priced type contracts.

• Contracting Officers (COs) will treat acquired items, technologies, and services as commercial items.

• Multiple awards may be issued.

• This is a multi-phase evaluation process.

• Phase 1a (Technical Proposal): A concise written proposal, not exceeding fifteen (15) slides, including Cover Page, Executive Summary, Solution Concept, and Attachments (Terms and Conditions, OCI Mitigation Plan).

• Phase 1b (Pricing Proposal): May be requested for selected offerors.

• Phase 2 (Solution Pitch): Optional, may involve in-person or virtual presentations.

• Phase 3 (Collaborative Deep Dive): A working session to refine project specifics, metrics, outcomes, pricing, and contract structure.

• Phase 4 (Award): Selection for contract award.

• Evaluation will be based on the proposal demonstrating it is "innovative" (DFARS 212.7001) and three technical factors of equal importance: Advancement, Solution Efficacy and Outcomes, and Technical Approach and Adaptability.

• Evaluation of proposals is aimed to be completed within 30 calendar days of the submission due date.

• Unless otherwise set forth in an Individual Program Requirement Notice, there are no restrictions on who may submit a response.

• Offerors must comply with FAR/DFARS requirements pertaining to Organizational Conflicts of Interest (OCI).

• Responses to this CSO will be accepted for one year following the publication date, but only reviewed in response to individual program requirement notices.

• Late submissions will not be reviewed.

• Costs associated with proposal preparation and submission are the sole responsibility of the offeror.

• Contractors may require privileged IT and security clearance access, and may be subject to "no foreign nationals" restrictions.

• Contracting Points of Contact: Sonya Edom (sonya.m.edom.civ@health.mil) and Gabriela Hurte (gabriela.y.hurte.civ@health.mil).