(PROJ 675-24-106) BB Upgrade Lake Baldwin Pharmacy Hazardous Mixing Room - Construction

Form / Attachment / Pricing Sheet

This document is ATTACHMENT 7 - Specifications, titled "2025-12-12 Construction Specs." It details the specifications for the "Upgrade Lake Baldwin Hazardous Mixing Room" project for the Orlando VA Healthcare System.

This document is a comprehensive set of construction specifications, organized into divisions and sections, covering various aspects of the project. It includes requirements for:

• General Requirements: Project management, coordination, safety, construction waste management, and commissioning.
• Existing Conditions: Demolition.
• Concrete: Cast-in-place concrete.
• Metals: Structural steel framing.
• Wood, Plastics and Composites: Rough carpentry.
• Thermal and Moisture Protection: Applied fireproofing, firestopping, and joint sealants.
• Openings: Hollow metal doors and frames, sliding automatic entrances, cleanroom windows, pass windows, and door hardware.
• Finishes: Subsurface preparation for floor finishes, schedule for finishes, non-structural metal framing, gypsum board, acoustical ceilings, high performance epoxy and urethane flooring, painting, high performance resinous wall coatings, signage, wall and door protection, and protective covers.
• Equipment: Manufactured metal casework.
• Fire Suppression: Wet-pipe sprinkler systems.
• Plumbing: Common work results, meters and gages, general-duty valves, plumbing insulation, commissioning of plumbing systems, facility water distribution, facility water treatment, and plumbing fixtures.
• Heating, Ventilating, and Air Conditioning (HVAC): Common work results, noise and vibration control, testing, adjusting, and balancing, HVAC and boiler plant insulation, commissioning of HVAC systems, direct-digital control system for HVAC, air terminal units, air coils.
• Electrical: Requirements for electrical installations, low-voltage electrical power conductors and cables, grounding and bonding for electrical systems, conduit and backboxes for electrical systems, panelboards, motor control centers, and lighting controls.
• Communications: Requirements for communications installations, structured cabling, control, communication and signal wiring, and telecommunications room fittings.
• Electronic Safety and Security: Common work results, grounding and bonding for electronic safety and security systems, fire detection and alarm, physical access control systems, and video surveillance.
• Exterior Improvements: Chain link fences and gates, planting.

This document is critical for bidders as it outlines the detailed technical requirements, materials, and standards for the construction of the "Upgrade Lake Baldwin Hazardous Mixing Room." It provides the scope of work, performance standards, and specific instructions that must be followed to ensure compliance with the contract. Bidders must thoroughly review these specifications to accurately estimate costs, develop a project schedule, and ensure their proposed solution meets all requirements.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a Notice of Limitations on Subcontracting for Services and Construction, including a Certificate of Compliance. It requires offerors to certify their understanding and compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: A formal certification section must be completed, signed, and returned with the offeror's bid, quotation, or proposal.
• Penalties: False certifications are subject to Title 18, United States Code, Section 1001, and may result in criminal, civil, or administrative penalties. Failure to comply with subcontracting limitations can lead to referral to the VA Suspension and Debarment Committee, fines, or prosecution.

This is a mandatory document for offerors. Failure to complete and submit this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for award. Bidders must understand and be prepared to comply with the specified subcontracting limitations based on the type of contract awarded.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for contractors to provide to their previous clients. Its purpose is to gather client assessments of the contractor's performance on past projects, which will be used by the Department of Veterans Affairs (VA) to evaluate the offeror's technical capability and consistent delivery of quality services.

• Contractor Information: To be completed by the contractor, including company name, address, contact details, and project information (title, period of performance, contract number, dollar value, description of work, and contractor's role).
• Client/Respondent Information: To be completed by the reference contact, including company name, address, and contact details.
• Performance Information: Clients rate the contractor's performance on various aspects (Management, Quality Control, Regulations, Problem Resolution, Schedule, Warranty Response, Cooperation) on a scale of 1 to 5 (Exceptional to Unsatisfactory). Narrative explanations are required for ratings of 2 or 3.
• Recommendations: A section for the client to indicate if they would award another contract to the contractor and if the contractor is rated in CPARS.
• Remarks: A free-text area for additional comments.

Bidders must complete the "Contractor Information" section and forward this questionnaire to their past clients. The completed questionnaires are crucial for the VA's evaluation of past performance. Clients must submit the completed form to Elizabeth Romero at aldwyn.singleton@va.gov no later than the offer due date of June 4, 2026. The subject line for the email submission should follow a specific format: "Solicitation 36C24826Q0673/Past Performance/Company Name".

Solicitation / RFP / RFQ

This solicitation is for construction services to upgrade the Pharmacy Hazardous Mixing Room at the Orlando VA Medical Center, Lake Baldwin Facility. The project involves renovating specific pharmacy spaces (Mixing room 235, IV Prep room 235C, Ante room 235B, and Chemo prep room 235A) to comply with USP 797, USP 800, and VA design guidelines. The magnitude of construction is estimated between $1,000,000 and $4,000,000.

• Full gutting and renovation of approximately 850 SF of pharmacy space.

• Demolition, asbestos abatement, new walls, windows, doors, hard ceilings, HVAC modifications, fire protection system modifications, new flooring, new drywall partitions, new hazardous material storage, new lay-in ceilings, lighting, plumbing upgrades, painting, and signage.

• Design and installation of a new electrical infrastructure, including a dedicated panel and critical power with 30% expansion capacity.

• Installation of new mechanical infrastructure, including independent Variable Air Volume (VAV) systems for temperature control and an independent Air Handling Unit (AHU) with backup power.

• Digital temperature monitors for each room, displaying climate readings.

• HVAC system must achieve 62-degree space temperature and 55% relative humidity.

• HVAC systems must meet a minimum of 45 air changes per hour and be centrally controlled.

• Replacement of Infusion Center existing MEDGAS lines with new copper pipelines.

• Provision of a fully functional, turn-key Pharmacy trailer for the duration of the project.

• Development and provision of PCRA/ILSM, QA/QC, and safety plans.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 days from Notice to Proceed.

• Estimated Value: Between $1,000,000 and $4,000,000.

• Site Visit: May 15, 2026, at 12:00 PM EST at Building 3132, Lake Baldwin Campus.

• Request for Information (RFI) Deadline: May 21, 2026, at 2:00 PM EST.

• Quote Submission Deadline: June 4, 2026, at 11:00 AM EST.

• Proposals must be submitted electronically.

• Offer acceptance period: 120 calendar days.

• Evaluation will be based on a comparative evaluation of quotes, with factors other than cost or price being significantly more important than cost or price.

• This requirement is set aside for U.S. Small Business Administration certified, Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Vendors must be registered in SAM.gov and certified in SBA's VetCert program.

• Offerors must comply with limitations on subcontracting (15% for own employees, excluding materials).

• Contractors must have a valid ID to enter the VA campus.

• Funds are not currently available; award is contingent upon appropriation.

• Offerors must be registered in SAM.gov and SBA.gov.

• A bid guarantee of 20% of the bid price or $3,000,000, whichever is less, is required.

• A payment and performance bond shall be provided within ten (10) calendar days of award.

• Construction Wage Rate Requirements apply, with a specific wage determination (FL20260218) provided.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their base offer price. It serves as a template for cost estimation and is crucial for the government's price analysis.

• The spreadsheet is organized into sections corresponding to construction divisions (e.g., Division 1 - General Requirements, Division 3 - Concrete, Division 26 - Electrical).
• For each division, bidders are expected to provide Labor Cost, Material Cost, and Total Cost.
• It includes fields for Overhead %, Profit %, and Bond %.
• A final "Total Base Offer Cost" is calculated.
• The document explicitly states that offerors must provide additional price breakdowns to avoid lump sums.

Bidders must use this template to detail their pricing structure. Failure to provide a comprehensive breakdown as required may impact the evaluation of their offer. This document is essential for formulating a compliant and competitive bid.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and specifications for the "Upgrade Hazardous Mixing Room" project at the Orlando VA Medical Center, Lake Baldwin.

• Drawings: Includes architectural plans, code plans, site plans, demolition plans, framing plans, fire protection plans, plumbing plans, mechanical plans (HVAC), electrical plans, technology plans, and fire alarm system plans.
• Specifications: Details general construction notes, fire protection compliance, plumbing general notes, mechanical notes, electrical general notes, fire alarm system notes, technology notes, and various equipment schedules (e.g., Air Handling Unit Schedule, Fan Schedule, FFU Schedule, Electrical Panel Schedules).
• Details: Provides specific construction details for various systems, including fire protection details, plumbing details, mechanical details, electrical details, technology details, and fire alarm device mounting details.

This document is crucial for bidders to understand the full scope of the "Upgrade Hazardous Mixing Room" project. It outlines the specific design requirements, materials, and installation details for all aspects of the upgrade, including:

• Architectural Layout: Defines the spaces, including hazardous and non-hazardous compounding rooms, ante-rooms, and storage.
• MEP Systems: Details the requirements for HVAC, plumbing, medical gas, fire protection, electrical, and technology systems, including specific performance standards and compliance with codes (e.g., USP <797>, USP <800>, NFPA).
• Demolition and New Work: Clearly delineates areas requiring demolition and the specifications for new installations.
• Equipment Specifications: Lists specific equipment, their performance requirements, and installation details.

Bidders must review these drawings and specifications thoroughly to accurately estimate costs, develop a project schedule, and ensure compliance with all technical and regulatory requirements.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Orange County, Florida. It outlines the prevailing wage rates and fringe benefits required for various construction trades.

• General Decision Number: FL20260218 (effective 01/02/2026)
• Construction Type: Building
• Geographic Area: Orange County, Florida
• Project Scope: Building construction projects (excluding single-family homes or apartments up to and including 4 stories).
• Trades Included: Asbestos Worker/Heat & Frost Insulator, Carpenter, Elevator Mechanic, various Operator classifications (Forklift, Mechanic, Oiler, Crane, Backhoe/Excavator, Bulldozer, Grader/Blade, Loader, Roller), Painter, Pipefitter, Plumber, Roofer, Tile Setter, Truck Driver, Welder, Ironworker (Ornamental, Reinforcing, Structural), Sprinkler Fitter, Sheet Metal Worker, Cement Mason/Concrete Finisher, Electrician, and Laborer.
• Footnotes: Provide details on employer contributions for vacation pay and a list of paid holidays.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

This wage determination is crucial for bidders to accurately estimate labor costs for projects falling under this scope in Orange County, Florida. It specifies the minimum hourly rates and fringe benefits that must be paid to laborers and mechanics employed on covered construction work, ensuring compliance with federal labor standards.

Form / Attachment / Pricing Sheet

This document is the "EMR FORM - FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH PROPOSAL - Pre-Award Contractor Evaluation Form." It requires bidders to provide information related to their safety and health performance.

• Company Name, Address, Telephone, Fax, Email, and Contact information.
• OSHA 300 Form data for the past three years (2022-2025), including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (explanation required for any violations; four serious, one repeat, or one willful disqualifies the contractor).
• Bidders must attach copies of their OSHA 300 and 300a Forms.
• Six-digit North American Industrial Classification System (NAICS) Code for the acquisition.
• Information on who administers the company's Safety and Health Program.
• Company's Insurance Experience Modification Rate (EMR) for the past 3 years (an EMR greater than 1.0 disqualifies the contractor).

This form is critical for bidders to complete and submit as part of their proposal. The information provided, particularly regarding OSHA violations and EMR, directly impacts eligibility for the contract. Failure to meet the criteria outlined in this form can lead to disqualification.

Form / Attachment / Pricing Sheet

This document is the Specialized Experience Form, which requires bidders to provide detailed information about their past performance on relevant contracts. It is used by the government to evaluate a bidder's specialized experience and its relevancy to the current procurement.

• Contractor Information: Firm name, address, DUNS number, Cage Code, contact details.
• Contract Details: Contract/Task Order Number, Award Date, Project Title/Name and Location.
• Role: Whether the bidder acted as Prime Contractor, Subcontractor, Joint Venture, etc., and the percentage of work performed.
• Prime Contractor Information (if subcontractor): Details of the prime contractor.
• Government Agency Contact: Information for the Contracting Officer or Point of Contract.
• Scope of Work and Responsibilities: Detailed description of the project's scope and the bidder's specific roles, emphasizing relevancy to the current solicitation.
• Challenges and Resolutions: Description of any difficulties encountered and how they were resolved, including unforeseen conditions.
• Performance Period: Contract start date, original completion date, projected completion date (if not completed), and actual completion date.
• Project Completion Status: Indication of whether the project is 50% or more complete.
• Termination Information: Details if any listed contracts were terminated.
• Contract Pricing: Original Contract Price (Award Amount) and Final Contract Price, with explanations for any differences.

Bidders must complete this form accurately and thoroughly for up to three projects. The information provided will be critical in evaluating the bidder's qualifications and determining their suitability for award. Failure to provide sufficient detail or meet the minimum project requirement (three projects) may result in a lower rating or disqualification.