Project: 640A0-26-103 Correct Steam Line Deficiencies MPD NCAIS: 238220 Classification Code: Z1NZ

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the detailed specifications and requirements for correcting steam line deficiencies at the Menlo Park VAMC, Menlo Park, CA. It covers general construction, safety, quality control, testing, environmental controls, and specific HVAC/boiler plant systems.

• General Requirements: Includes site preparation, demolition, alterations, utility modifications, lighting, electrical service, and disposal of existing Air Handling Units (AHUs).

• Safety Requirements (Section 01 35 26): Mandates an Accident Prevention Plan (APP), Activity Hazard Analyses (AHAs) for all work activities, a Site Safety and Health Officer (SSHO), specific training, inspections, mishap reporting, Personal Protective Equipment (PPE), pre-construction risk assessments, dust control, tuberculosis screening, fire safety, electrical safety, fall protection, scaffolds, excavation, and crane operations.

• Quality Control (Section 01 45 00): Requires a Contractor Quality Control (CQC) system, including a CQC Plan, Design Quality Control (DQC) Plan, coordination meetings, and detailed documentation of all QC activities and tests.

• Testing Laboratory Services (Section 01 45 29): Specifies requirements for material testing and inspection services for soil, concrete, asphalt, and steel.

• Temporary Environmental Controls (Section 01 57 19): Details measures for controlling environmental pollution, waste management (with a minimum 50% diversion from landfills), and noise reduction during construction.

• Site Surveys (Section 02 21 13): Covers boundary, topographic, and utility surveys, including requirements for survey drawings and accuracy.

• Boiler Plant and Steam Generation (Section 23 05 10, 23 21 11, 23 21 13, 23 22 13, 23 22 23): Provides extensive details on common work results, boiler plant piping systems (steam, condensate, fuel, feedwater, blowoff, drain, vent, water, compressed air), hydronic piping (chilled water, condenser water, hot water, glycol), steam and condensate heating piping, and steam condensate pumps. This includes specifications for materials, fittings, valves, gauges, strainers, flexible connectors, safety valves, and piping support systems.

• All work must comply with VA security management programs, VA safety policies, OSHA, ASME, NFPA, and other federal, state, and local regulations. The most stringent requirements apply in case of conflict.

• Quality control is managed through a 3-phase control system (preparatory, initial, follow-up) for each definable feature of work.

• Specific testing and inspection protocols are detailed for various materials and systems.

• A warranty management plan is required, including attendance at 4 and 9-month post-construction warranty inspections.

• As-built documentation and training for VA personnel on system operation and maintenance are mandatory.

• The project is located at the Menlo Park VAMC, Menlo Park, CA.

• The VA Medical Center must maintain 24/7 operations, requiring careful coordination of work to minimize interference.

• Specific timelines are provided for submittal reviews (e.g., 15 days for CQC Plan, 45 days for Project Schedule after Notice to Proceed).

• Contractor employees and subcontractors must comply with VA security management and access procedures.

• Site visits by bidders are by appointment only.

• Contractor is responsible for protecting existing equipment, property, and vegetation.

• Utility services (water, steam, gas, electricity, fire protection, communications) must be maintained without interruption, with advance notice required for any service interruptions.

• Contractor must provide qualified personnel for safety and quality control roles, including a full-time SSHO and CQC System Manager.

• All submittals, including shop drawings, product data, and samples, must be in electronic format (PDF) and comply with VA BIM Standards.

Form / Attachment / Pricing Sheet

This document is Exhibit 2, a Steam Site Plan, which provides a detailed layout of the steam utility system for the site. It is intended to inform bidders about the existing infrastructure and potential areas of work related to steam utilities.

• A site map illustrating buildings, roads, and utility lines.
• Specific markings and symbols indicating steam lines, manholes, and other relevant infrastructure.
• A legend explaining the various symbols used on the plan.
• Grid references for locating specific areas on the plan.

This plan is crucial for bidders to understand the physical layout and existing conditions of the steam utility system. It will help in assessing the scope of work, identifying potential challenges, and developing accurate proposals for any related construction, maintenance, or repair activities.

Sources Sought Notice

This is a Sources Sought Notice issued by the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 for market research. The VA is seeking to identify qualified and interested small business contractors capable of performing a Non-Recurring Maintenance (NRM) construction project at the VA Palo Alto Health Care System (VAPAHCS), Menlo Park Department. This notice is for information and planning purposes only and does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or Invitation for Bid (IFB). No solicitation document currently exists.

The existing steam distribution and condensate return systems at the Menlo Park Department are past their end of life, experiencing critical leaks and requiring significant make-up water. The project aims to address these deficiencies through three primary objectives:

• Repairs: Replace steam and condensate equipment, components, and hardware within ten identified steam vaults. This includes draining flooded vaults and providing temporary domestic hot water during steam shutdowns.

• Inspections: Investigate and inspect the entire steam distribution and condensate return systems using manhole and robotic inspection cameras during scheduled shutdowns, providing detailed reports and video files of deficiencies.

• Engineering Updates: Update the campus steam and condensate site plan, stamped by a licensed Professional Engineer (PE) in California.

• Magnitude of Construction: Estimated between $2,000,000 and $5,000,000.

• Period of Performance: 120 calendar days from the Notice to Proceed (NTP), with all work to be completed by September 30, 2026.

• Performance Constraints: Shutdowns are strictly limited to July, August, or September to minimize patient/staff impact.

Interested and capable firms are requested to submit a Capability Statement (maximum 5 pages) by Tuesday, March 10, 2026, at 1:00 PM Pacific Time via email to edwin.rivera@va.gov and jose.hernandez@va.gov. The statement should include:

• Company Profile: Name, address, UEI, POC.

• Socioeconomic Status: Business size under NAICS 238220 ($19 Million size standard). SDVOSB/VOSB firms must be certified in SBA VetCert.

• Bonding Capacity: Letter confirming ability to bond at least $2.5 Million for a single project.

• Relevant Experience: 2-3 recent projects (last 5 years) of similar size, scope, and complexity (industrial/hospital steam systems, vault repairs, robotic inspections).

• Contract Specialist: Edwin Rivera (edwin.rivera@va.gov)

• Contracting Officer: Jose Hernandez (Jose.hernandez@va.gov)

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Product Service Code: Z1NZ (Maintenance of Other Utilities)

• Contracting Office Address: VA Sierra Nevada Health Care System, Reno, NV.