Project # 962CM3003 | Cemetery Improvement Project at Mare Island Naval Cemetery

Form / Attachment / Pricing Sheet

This document appears to be a template or form intended for bidders to provide project information as part of a proposal or response. It outlines sections for detailing project experience, description, start/completion dates, costs, key subcontractors, and project owner information.

• Experience as a Prime Contractor: A section to indicate if the bidder has served as a prime contractor (Yes/No).
• Project Information: Fields for Title, Location, and a detailed Project Description (including scope and size).
• Project Start and Completion Dates: Columns for Original and Actual start and completion dates, with a space to explain schedule increases.
• Project Cost: Fields for Original and Actual costs, with a space to explain cost increases.
• Key Subcontractors and Effort Performed: A table to list subcontractor names, phone numbers, and their roles.
• Project Owner Information: Details about the project owner, including Point of Contact and their telephone number and email.

Bidders will likely need to complete and submit this form as part of their proposal. It requires them to detail their experience on similar projects, provide specific cost and schedule data, and identify key personnel and subcontractors. This information will be used by the government to evaluate the bidder's qualifications and approach.

Solicitation / RFP / RFQ

This document contains the 100% Bid Documents for Cemetery Improvements at the Mare Island Naval Cemetery in Vallejo, CA. The project involves general requirements for minor NCA projects, including demolition, removal of existing structures, and furnishing labor, materials, equipment, and services for cemetery improvements.

• General Requirements: Covers site preparation, demolition, removal of existing structures, project schedules, shop drawings, product data, samples, historic preservation treatment procedures, quality control, testing laboratory services, temporary environmental controls, operations and storage areas, alterations, restoration, environmental controls, disposal and retention, protection of existing vegetation, structures, equipment, utilities, and improvements, and project health and safety plans.

• Project Schedules: Development of a Critical Path Method (CPM) plan and schedule.

• Shop Drawings, Product Data, and Samples: General requirements and procedures for submittals.

• Historic Preservation Treatment Procedures: Special procedures for historic treatment on the project, ensuring existing private grave markers and monuments are not damaged.

• Reference Standards: Specifies applicable publications and standards.

• Quality Control: Requirements for Contractor Quality Control (CQC) and Design Quality Control (DQC).

• Testing Laboratory Services: Requirements for materials testing and inspection services.

• Temporary Environmental Controls: Specifies control measures for environmental pollution and damage.

• Demolition: Specifies demolition and removal of retaining walls, utilities, other structures, and debris.

• Lead-Based Paint Removal and Disposal: Procedures for removing and disposing of lead-based paint.

• Concrete Repair and Restoration: Procedures for cleaning, crack repair, patch repair, removal of deteriorated concrete, and Dutchman repairs.

• Brick Masonry Repair and Restoration: Procedures for brick replacement, mortar removal, repointing, masonry rebuilding, and joint tooling.

• Stone Masonry Repair and Restoration: Procedures for cleaning, crack repair, patch repair, Dutchman repairs, metal armature fabrication and installation, mortar removal, and repointing.

• Masonry Grouting: Grout for filling hollow concrete masonry cores.

• Decorative Metal Fences and Gates: Specifies fabrication, finishes, and installation of decorative metal fences and gates.

• Wooden Fences and Gates: Specifies materials, fabrication, and installation of wooden fences and gates.

• Site Furnishings: Includes flower-watering stations, trash receptacles, water spigots, chain and locks.

• Decomposed Granite Walkway: Covers furnishing, placing, compacting, and finishing decomposed granite walkways.

• Asphalt Paving: Covers composition, mixing, construction, and protection of hot asphalt concrete pavement.

• Planting Irrigation: Specifies materials and procedures for construction of underground water distribution systems.

• Storm Sewer Utilities: Specifies materials and procedures for construction of outside, underground storm sewer systems.

• Exterior Lighting: Specifies furnishing, installation, connection, and testing of exterior lighting fixtures, poles, and supports.

• Panelboards: Specifies furnishing, installation, and connection of panelboards.

• Low-Voltage Electrical Power Conductors and Cables: Specifies furnishing, installation, connection, and testing of low-voltage electrical power conductors and cables.

• Grounding and Bonding for Electrical Systems: Specifies furnishing, installation, connection, and testing of grounding and bonding equipment.

• Raceway and Boxes for Electrical Systems: Specifies furnishing, installation, and connection of conduit, fittings, and boxes.

• Enclosed Switches and Circuit Breakers: Specifies furnishing, installation, and connection of fused and unfused disconnect switches and separately-enclosed circuit breakers.

• Surge Protective Devices: Specifies furnishing, installation, and connection of Type 2 Surge Protective Devices.

• Video Surveillance: Specifies provision and installation of a complete Video Surveillance System (VASS).

• Flagpoles: Specifies fabrication, finishes, and installation of flagpoles.

• Submission Type: Bidding Documents

• Submission Date: May 4, 2026

• Version: 06-01-25 (Bid Document)

• Proposal Submission: Bidders are to visit the site by appointment only with the Cemetery Director.

• Key Deadlines: Submission Date: May 4, 2026.

• Not specified in this document.

• This document is a compilation of 100% Bid Documents, including specifications for various aspects of the project such as general requirements, demolition, concrete repair, masonry repair, electrical installations, site furnishings, and planting irrigation.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor (DOL) Wage and Hour Division Payroll Form (WH-347). It is intended for contractors and subcontractors to report weekly payroll information for laborers and mechanics working on Federally financed or assisted construction contracts. Completion of this form is optional, but it is mandatory for contractors to report weekly wages paid to each employee under the Copeland Act and DOL regulations (29 C.F.R. § 5.5(a)(3)(ii)).

• Contractor Information: Name, address, payroll number, project/contract number.
• Worker Information: Name/identifier, work classification, number of exemptions.
• Weekly Hours Worked: Daily breakdown and total hours.
• Pay Rate and Gross Earnings: Rate of pay and total gross amount earned.
• Deductions: FICA withholding, federal tax withholding, other deductions, and net wages paid.
• Statement of Compliance: Contractor attests to the accuracy of the payroll, payment of prevailing wages, correct classifications, and permissible deductions.
• Fringe Benefits: Sections to indicate if fringe benefits are paid in cash or to approved plans, funds, or programs, or if exceptions apply.

Bidders may be required to use this form or a similar one to report payroll information if they are awarded a contract that falls under the Davis-Bacon Act or related regulations. Understanding the requirements of this form is crucial for ensuring compliance with wage and hour laws on covered projects. It details the information that must be tracked and reported regarding employee wages, hours, and deductions.

Form / Attachment / Pricing Sheet

This document is a "Price Proposal Breakdown" template. It is intended for contractors to detail their proposed pricing for the opportunity.

• The template includes sections for various construction divisions (e.g., General Conditions, Concrete, Electrical, Plumbing) as defined by industry standards.
• It also has fields for "Divisions Subtotal," "Overhead," "Profit," and a "Total" price.
• Placeholders for "Contractor" and "RFP Number" are provided.

Bidders must use this template to structure and submit their detailed price proposals. It outlines the expected breakdown of costs across different work categories, overhead, and profit, which will be a critical component of the overall bid evaluation.

Solicitation / RFP / RFQ

This solicitation is for the Cemetery Improvement Project at Mare Island Naval Cemetery. The estimated magnitude of construction is between $5,000,000 and $10,000,000. The contract type will be Firm-Fixed-Price.

The project includes improvements such as irrigation, planting, flag pole installation, drainage, signage, and fencing. It also includes headstone raise & realignment and turf renovation. An optional CLIN for upgrading the parking lot and adjacent site work is also included.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 365 calendar days from notice to proceed.

• Estimated Value: $5,000,000 - $10,000,000

• Bonds: Bid guarantee and performance/payment bonds are required.

• Proposals are due by 12:30 PM local time on 06-12-2026.

• Submission Method: Electronic format to auvorie.benson@va.gov (Volume I - Technical, Volume II - Price).

• Evaluation Factors: Trade-off process will be used, considering Experience, Past Performance, Technical Approach, and Price.

• Key Deadlines:

  • Site Visit: Optional, May 18, 2026
  • RFIs Due: May 25, 2026, 1:00 PM EST
  • Proposals Due: June 12, 2026, 12:30 PM local time

This solicitation is a total small business set-aside.

• Offerors must submit proposals in two separate PDF documents (Volume I and Volume II).
• A bid bond is required.
• Offerors must hold proposed pricing firm for a minimum of 90 days after award notification.

Solicitation / RFP / RFQ

This document contains the 100% Bid Documents for VA Project No. 962-003, related to improvements and restoration at the Mare Island Naval Cemetery in Vallejo, CA. The project aims to enhance the cemetery's infrastructure and appearance.

• Base Bid (CLIN 1):

  • General construction, demolition, site preparation, grading, and landscape improvements within the cemetery.
  • Construction of a new cemetery entrance with ornamental fencing and associated architectural/landscape features.
  • Improvements at the flagpole and assembly area, including removal of an existing retaining wall to restore historic conditions and stabilization of erosion areas.
  • Installation of trash receptacles and flower watering stations.
  • Replacement and extension of irrigation infrastructure, including a new booster pump and power connections.
  • Planting improvements (trees and shrubs) and restoration of disturbed landscape areas.
  • Excludes raising and realigning existing headstones.

• Option 1: Raise and Realign Existing Headstones

  • Protection, cleaning, resetting, and alignment of existing headstones.
  • Protection of headstones during construction and repair/replacement of any damaged headstones.

• Option 2: West Parking Lot Reconstruction

  • Demolition and reconstruction of the existing west parking lot, including pavement removal, grading, aggregate base, and new pavement installation.
  • Reconstruction of retaining walls associated with the parking lot.
  • Inclusion of curb and gutter, drainage improvements, pavement striping, and restoration of disturbed areas.
  • Construction and installation of a permeable paver system and underground filter rock.

• Period of Performance: Not explicitly stated in this document, but bid documents are dated May 4, 2026.

• Estimated Value: Not stated in this document.

• This document comprises the "100% Bid Documents," indicating it is for bidding purposes. Specific submission instructions and evaluation criteria are not detailed within this cover sheet and index.

• No specific set-aside or eligibility requirements are mentioned in this document.

• The "Phasing Plan" (Drawing G1003) indicates that the West Parking Lot Reconstruction (Option 2) is outside the current funded project and will be constructed at a future date under a separate funding stream.

• Various consultants are listed, including Anderson Engineering of MN, LLC (Architect/Engineer of Record), Terracon, OCMI, EC Design, and Architectural Resources Group.

Form / Attachment / Pricing Sheet

This document contains boring logs (B1 through B11) for the Mare Island Naval Cemetery Improvements project. These logs detail subsurface soil conditions encountered at various locations on the project site.

• Boring Location: Specific coordinates and approximate elevations for each boring.
• Depth: Stratification of soil layers based on depth.
• Soil Description: Classification of soil types (e.g., Asphalt, Concrete, Fill, Clayey Sand, Fat Clay, Claystone Bedrock) with descriptions of color, consistency, and presence of gravel or rock fragments.
• Sampling Data: Information on sample types and results from field tests (e.g., Standard Penetration Test - SPT, pocket penetrometer).
• Water Level Observations: Depths at which groundwater was encountered.
• Hammer Type: Details of the hammer used for sampling.
• Logged By: Name of the individual who logged the boring.
• Project Information: Includes project title, number (962-003), location, and issue date (May 04, 2026).

These boring logs are critical for bidders to understand the subsurface geotechnical conditions at the Mare Island Naval Cemetery. This information is essential for:

• Assessing potential excavation challenges and requirements.
• Estimating costs related to foundation design and construction.
• Identifying potential risks associated with soil stability and groundwater.
• Informing the design and construction approach for any proposed improvements.

Forms / Attachments / Pricing Sheets

This document contains a collection of drawings related to the Mare Island Naval Cemetery Improvements project. These drawings provide detailed plans for various aspects of the project, including demolition, site work, and site remediation.

• Demolition Plan (Sheet CD101): Outlines areas for removal of existing structures, pavement, curbs, fences, trees, and utilities.
• Site Plan (Sheet CS101): Details proposed improvements such as new fences, concrete pavement, decomposed granite paths, retaining walls, and flower watering stations.
• Flag Assembly Area (Sheet CS102): Shows the plan for a new flag pole and associated lighting fixture.
• Site Remediation Plan - Government Headstones (Sheet CS103): Identifies government headstones that are no longer serviceable or are missing, requiring replacement.
• Site Remediation Plan - Non-Standard Headstones (Sheet CS104): Maps out private or non-standard markers that require repair or replacement.

These drawings are critical for bidders to understand the scope of work, existing conditions, and proposed changes for the Mare Island Naval Cemetery project. They provide the visual and detailed information necessary for accurate bidding, site assessment, and project planning.

Forms / Attachments / Pricing Sheets

This document contains various "Bid Documents" for the Mare Island Naval Cemetery Improvements project, specifically focusing on "Fencing Plan," "Fence Profiles," "Interment Curb Repair Details," and "Typical Repair Details." It provides detailed drawings and specifications for the proposed fencing and the repair of interment curbs.

• Fencing Plan (Sheet CS105): Outlines the layout of new fences, including property and construction limits, burial areas, and existing vs. new fence lines.
• Fence Profiles (Sheets CS106, CS107): Illustrates the vertical profiles of the West, North, East, and South fences, showing existing and new grades, and the face of the fence.
• Interment Curb Repair Details (Sheets CS401, CS402): Details the methods for repairing and resetting existing interment curbs, including the use of decorative pea gravel and clean stone.
• Typical Repair Details (Sheet CS405): Provides specific repair methods for stone elements, including Dutchman repairs, mortar patch repairs, crack repairs (hairline and larger), and repointing.

This document is crucial for bidders to understand the physical scope of work related to fencing installation and the repair/restoration of interment curbs within the Mare Island Naval Cemetery. It provides the necessary visual and technical information for accurate bidding on these specific project components.

Forms / Attachments / Pricing Sheets

This document contains detailed repair plans and specifications for various elements within the Mare Island Naval Cemetery. It serves as a critical attachment for bidders to understand the scope of work required for the preservation and repair of historical markers, foundations, and fencing.

• Typical Repair Details: Includes specific instructions and diagrams for repairing box tomb foundations, setting pins, and repairing stone markers.
• Marker Repair Details: Provides detailed drawings and notes for repairing specific markers (e.g., A-2-416, A-2-422, A-2-421, B-11-271, B-14-231), including crack repair, replacement of missing elements (like scrolls and sections of collars), and repointing of joints.
• Fence Repair Details: Outlines the scope of work for repairing cast iron fences at specific plots (e.g., Lewis Plot Fence A-1-671A, Sawyer Plot Fence A-2-423C), involving salvaging, repairing, replacing damaged elements, treating for corrosion, and re-installation.
• General Notes: Contains overarching instructions for materials (e.g., stainless steel rods, epoxy), repair techniques (e.g., Dutchman repairs, pin installation), and site-specific considerations.
• Photographic References: Includes images of existing conditions to illustrate the types of damage and the elements requiring repair.

This document is essential for bidders to accurately assess the scope, complexity, and cost of the repair work. It details the specific materials, methods, and historical preservation standards required for the project, directly impacting proposal preparation and execution.

Forms / Attachments / Pricing Sheets

This document contains repair details for various markers at the Mare Island Naval Cemetery. It provides specific instructions and diagrams for repairing damaged or deteriorating headstones and their bases.

• Marker Identification: Each section details specific markers (e.g., B-14-232, C-11-073, C-17-008) with associated repair notes.
• Repair Methods: Details include crack repair, patch repair, armature and pin installation, Dutchman repairs (inserting new stone pieces), and resetting of markers.
• Materials and Dimensions: Specifies materials such as stainless steel pins, threaded rods, epoxy mortar, and concrete. Dimensions for pins, patches, and structural elements are provided.
• Visual Aids: Includes elevations, section details, and photographs of the markers in their current condition, illustrating the damage and proposed repairs.
• General Notes: Provides overarching instructions for investigation, material confirmation, and repair procedures.

This document is crucial for bidders to understand the scope of work required for the repair and restoration of cemetery markers. It outlines the specific technical requirements, materials, and methods that must be employed, directly impacting the bidding process and execution of the contract.

Form / Attachment / Pricing Sheet

This document contains the "Overall Cemetery Grading Plan" for the Mare Island Naval Cemetery improvements project. It details the proposed grading and contour changes across various sections of the cemetery.

• Grading Plans: Detailed topographical information including existing and proposed major and minor contours, spot elevations, and grade change lines.
• Sections: The plan is divided into sections (A through F) for clarity, with specific grading details provided for each.
• Legend: Defines symbols used for property lines, contours, burial areas, new fences, and watering stations.
• Spot Elevation Key: Provides a key for understanding various elevation notations (Existing Grade, Gutter Flow Line, Top of Pavement, Finished Grade, etc.).
• Grading Notes: Instructions regarding new spot elevations, protection of existing utilities, and reference to the Erosion Control Plan.
• Key Notes: Specific instructions for protecting existing monuments and headstones.

This plan is crucial for bidders to understand the existing and proposed site topography, which will impact construction methods, material requirements, and site preparation for the overall cemetery improvements. It provides the foundational site layout for subsequent construction phases.

Forms / Attachments / Pricing Sheets

This document contains a collection of detailed drawings and plans related to the Mare Island Naval Cemetery improvements project. It includes site plans, demolition plans, grading plans, erosion control plans, utility plans, and various construction details.

• Restoration Site Plan (LP101, LP201): Outlines landscaping, irrigation, and site restoration elements, including specific tree and shrub types.
• Demolition Plan (CD201): Details existing structures, utilities, and pavement to be removed.
• Site Plan - Parking (CS201): Shows proposed parking layout, including pavement types, retaining walls, and accessible parking.
• Grading Plan - Parking (CG201): Illustrates proposed grading, contours, and spot elevations for the parking area.
• Erosion & Sediment Control Plan (CE201): Specifies measures for erosion and sediment control during construction.
• Utility Plan - Parking (CU201): Depicts existing and proposed underground utilities (storm sewer, sanitary sewer, watermain, electric).
• Details - Parking (C-504, C-505): Provides specific construction details for elements such as silt fences, construction entrances, curbs, valley gutters, paving sections, accessible signs, ramps, permeable pavers, and utility assemblies.

These drawings are critical for bidders to understand the physical scope of work, existing conditions, proposed construction methods, materials, and site layout. They provide the necessary visual and technical information to accurately estimate costs, plan construction activities, and ensure compliance with project specifications for the Mare Island Naval Cemetery improvements.

Forms / Attachments / Pricing Sheets

This document contains detailed technical specifications, schedules, and notes related to the Mare Island Naval Cemetery project. It includes information on structural notes, foundation and concrete details, electrical symbols and notes, irrigation plans and details, and technology/security system specifications.

• Structural Notes: General construction, foundation, concrete, excavation, and backfill notes.
• Footing & Foundation Plan/Details: Specific details on footing types, reinforcement, and construction.
• Irrigation Plans & Details: Site irrigation plan, coverage plan, and various installation details for sprinklers, valves, and pump stations.
• Electrical Symbols & Notes: Abbreviations, symbols, general notes, and schedules for electrical work.
• Technology Details: Information on security camera placement, conduit plans, pole base details, and telecommunications cabinet specifications.
• Schedules: Includes lighting fixture schedules, panel schedules, and technology equipment schedules.

This document provides critical technical details for bidders to understand the scope and requirements for various trades involved in the Mare Island Naval Cemetery project. It outlines specific materials, installation methods, and design parameters for structural, electrical, irrigation, and technology systems, which are essential for accurate bidding and project execution.

Geotechnical Engineering Report

This report details the geotechnical engineering services performed for proposed improvements at the Mare Island Naval Cemetery in Vallejo, California. The project involves upgrades to the existing naval cemetery, including new paved drive aisles, walkways, and a parking lot. It also includes the rebuilding of existing retaining walls, improvements to the drainage system, and replacement of flatwork and flagpoles.

• Subsurface Conditions: The report identifies various soil layers, including fill (clayey sand to sandy lean clay with gravel, asphalt, and concrete debris), clay (medium to very stiff lean-to-fat clay), clayey sand, and claystone bedrock. Groundwater was not encountered during the exploration.
• Geologic Hazards: The site is in a high seismicity region. While not located within an Alquist-Priolo Earthquake Fault Zone, seismic design parameters have been calculated. Liquefaction and landslide potential are considered very low.
• Earthwork: Recommendations are provided for site preparation, including stripping topsoil and managing existing fill. Excavation and soil stabilization methods are discussed, with emphasis on managing moisture content and potential for unstable subgrade.
• Foundations: Shallow foundations may be used, with specific allowable bearing pressures provided for structural fill and native soils. Recommendations for flagpole foundations and retaining wall design are included.
• Pavements: Designs for both asphaltic concrete and Portland cement concrete pavements are provided, with minimum thickness recommendations based on traffic categories and a 20-year design life. Site preparation is critical for pavement performance.
• Corrosivity: Laboratory testing indicates low to moderate corrosivity potential for concrete and steel.

This report is crucial for understanding the subsurface conditions, potential earthwork challenges, and foundation and pavement design parameters. Bidders should review the earthwork recommendations, particularly regarding soil stabilization and fill material requirements, as well as the pavement section thicknesses and design parameters, to accurately estimate project scope and costs.

Other / Unclassified

This document is a General Decision Number (GDN) from the U.S. Department of Labor, Wage and Hour Division. It provides prevailing wage rates and fringe benefits for various construction trades in specific counties within California. The GDN is updated periodically, with the current version superseding a previous one dated 01/23/2026.

This document is crucial for any bidder on a federal construction project subject to the Davis-Bacon Act. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must consult this document to accurately estimate labor costs and ensure compliance with federal labor laws. The document details wage rates for numerous trades, including Asbestos Workers, Boilermakers, Bricklayers, Carpenters, Electricians, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, Teamsters, and others. It also specifies different wage rates based on geographic areas within California and sometimes by specific project types (e.g., building, heavy, highway construction, dredging).

Additionally, the document includes important notes regarding Executive Orders (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), which may apply to contracts awarded under this determination, outlining contractor obligations for paid sick leave and minimum hourly wages.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" used to document subcontracting actions. It serves to record details of a subcontract awarded under a prime contract.

• Part I - Statement Of Prime Contractor: Captures information about the prime contract, the subcontract awarded, the prime contractor, and the subcontractor, including names, addresses, contract numbers, and a description of the work by the subcontractor.
• Part II - Acknowledgment Of Subcontractor: Requires the subcontractor to acknowledge that specific clauses of the prime contract are included in their subcontract. These clauses relate to labor standards, wage requirements, apprentices, Copeland Act requirements, and contract termination.
• Intermediate Subcontractors: Section for listing any intermediate subcontractors.
• Signatures and Dates: Fields for authorized personnel to sign and date the acknowledgment.

Bidders may be required to complete and submit this form as part of their proposal or upon award. It is crucial for understanding and documenting compliance with labor standards and subcontracting requirements. The form outlines specific clauses that will be incorporated into subcontracts, which bidders must be prepared to adhere to.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for assessing officials to evaluate a contractor's performance on a specific contract. Bidders may be required to provide this form to their past clients or contracting officers to complete.

• Contractor Information: Fields for Company Name, Division Name, Address, CAGE Code, DUNS Number, and NAICS Code.
• Contract Details: Contract Number, Contracting Agency, Responsible Officer, Location of Work, Award Date, Effective Date, Completion Date, Awarded Value, and Current Contract Dollar Value.
• Work Performance: Contract Percent Complete.
• Subcontractors: Space to list key subcontractors and their roles.
• Project Information: Project Number and Title, Contract Effort Description.
• Evaluation Areas: Ratings for Quality, Schedule, Cost Control, Management, Utilization of Small Business, Regulatory Compliance, and Other Areas.
• Rating Guide: Definitions for Exceptional (E), Very Good (VG), Satisfactory (S), Marginal (M), Unsatisfactory (U), and Not Applicable (N) ratings.
• Assessing Official Comments: Sections for comments and recommendations.
• Assessing Official Information: Fields for Name, Title, Organization, Phone Number, and Email Address.

This questionnaire is used to gather feedback on a contractor's past performance. Bidders should be aware that their past performance will likely be evaluated using a similar instrument. Understanding the criteria and rating scale can help bidders prepare to provide relevant information to their references or to anticipate the type of feedback that may be solicited.