Propane
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), specifically the Indian Education Acquisition Office, is soliciting quotes for Propane delivery to Pine Ridge School, Pine Ridge, SD. This is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside opportunity. Quotes are due by May 14, 2026, 1300 MDT.
Scope of Work
- Procurement and delivery of approximately 70,000 gallons of Liquid Propane with Methyl Mercaptan Blend.
- Deliveries required Monday-Friday, 8:00 am - 4:30 pm, excluding federal holidays.
- Fuel to be provided bi-weekly and as needed, ensuring tanks do not drop below 20% capacity.
- Contractor must install and independently monitor electronic tank monitoring devices.
- Responsibility for spill prevention, cleanup, and reporting to BIE Facilities Management and applicable authorities.
- Maintain liability insurance for pollution liability, third-party bodily injury, property damage, cleanup, and defense costs.
- Immediate notification of BIE Facilities Management for any discovered leaks.
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: September 1, 2026 - August 31, 2027.
- Payment Terms: Accelerated Payment, Net 15 days after delivery, inspection, acceptance, and receipt of a proper invoice.
- Delivery Terms: FOB Destination.
- Delivery Location: Pine Ridge School, 101 Thorpe Circle, Pine Ridge, SD 57770.
Submission & Evaluation
- Quotes must be submitted electronically to leahr.azure@bie.edu.
- Award will be made to the lowest priced acceptable quote.
- Evaluation Factors: Price, Set-Aside Compliance, and Capability.
- Offerors must submit an all-inclusive firm fixed price quote.
- Offerors must complete and submit the DIAR IEE representation (1452.280-4).
- Offerors must be registered in SAM.gov.
Eligibility / Set-Aside
This acquisition is 100% set aside for Indian Small Business Economic Enterprise (ISBEE) concerns. Offerors must meet the definition of an "Indian Economic Enterprise" as defined in DIAR Part 1480.
Notes
The government intends to make an award within 30 days from the quote due date. Full text of incorporated provisions and clauses can be accessed at www.acquisition.gov.