Propane Delivery Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Mission and Installation Contracting Command - West Point, NY (MICC-West Point) is soliciting Propane Delivery Services for the United States Military Academy (USMA) at West Point, NY. This requirement is a 100% set-aside for Women-Owned Small Business (WOSB) concerns. The solicitation, issued as an RFQ (W911SD26QA035), seeks a single responsible Offeror for a Firm Fixed-Price contract. Offers are due by April 9, 2026, at 4:00 PM Local Time.
Scope of Work
The awarded contractor will be responsible for furnishing all labor, materials, and equipment necessary for bulk propane delivery to various locations at USMA. Key requirements include:
- Deliveries Monday through Friday, 8:00 AM to 4:00 PM, excluding Federal Holidays.
- Maintaining a minimum of 30% propane level in all tanks automatically.
- Responding to propane run-outs within two (2) hours of notification.
- Installing and maintaining contractor-owned tanks in compliance with NFPA 58 standards.
- Adhering to OSHA standards and NFPA 58 for safety.
- Observing posted speed limits on the USMA reservation.
Contract & Timeline
- Solicitation Number: W911SD26QA035
- Solicitation Issue Date: March 26, 2026
- Offer Due Date: April 09, 2026, 4:00 PM Local Time
- Period of Performance: Estimated September 8, 2026 – September 7, 2028 (base period plus one one-year option period).
- Contract Type: Firm Fixed Price.
- Set-Aside: 100% Women-Owned Small Business (WOSB) under NAICS code 324110 (Petroleum Refineries) and PSC S204 (Fueling and Other Petroleum Services).
Submission & Evaluation
Offers must be submitted via email to Kelly Kotlik (kelly.p.kotlik2.civ@army.mil) by the due date. Evaluation factors include Technical Capability, Past Performance, and Price. The government intends to award without discussions, so initial quotes should contain the best terms. Offerors must submit a completed, signed, and dated document, including a technical capability statement and proof of recent, relevant past performance. Price will be evaluated inclusive of transportation charges, and options will be considered in the total proposed price.
Additional Notes
- A site visit is scheduled for Thursday, April 2, 2026, at 10:00 AM ET. Attendees must RSVP to Kelly Kotlik by March 31, 2026, at 4:00 PM EST and obtain a pass from the USMA Visitors Control Center.
- Questions regarding the solicitation must be submitted in writing via email to Kelly Kotlik by April 2, 2026, at 4:00 PM EST.
- Offerors must be registered as a WOSB under the appropriate NAICS code in SAM.gov and ensure their Entity Unique Identifier and CAGE Code are current and valid.
- Payments will be processed using the Wide Area WorkFlow (WAWF) electronic pay system. Wage Determination information is provided within the solicitation.