Propane Delivery Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Mission and Installation Contracting Command (MICC)-West Point, NY is soliciting Propane Delivery Services for the United States Military Academy (USMA) at West Point, NY. This requirement is a 100% Women-Owned Small Business (WOSB) Set-Aside under NAICS code 324110. Quotes are due by April 13, 2026, at 5:00 PM EST.
Scope of Work
This solicitation is for comprehensive propane delivery services to support USMA operations. Key aspects clarified through recent Q&A include:
- Contractor Responsibility: The contractor is not responsible for government-owned tanks; issues will be discussed as they arise.
- Usage Estimates: Historical usage is estimated at 75,000-90,000 gallons annually, with approximately 60,000 gallons consumed during the cold season (Dec-Feb).
- Tank Locations: While no map is available, a detailed list of buildings, locations, and tank sizes has been provided.
- Monitors & Deliveries: Installation of monitors on tanks is permitted, and all tank areas currently receive automatic deliveries.
Contract & Timeline
- Type: Request for Quotation (RFQ) for commercial services (FAR Part 12), Firm-Fixed Price.
- Period of Performance: September 8, 2026 – September 7, 2028 (Base period plus one one-year option period).
- Set-Aside: 100% Women-Owned Small Business (WOSB) Sole Source.
- NAICS: 324110 - Petroleum Refineries (Size Standard: 1,500 employees).
- PSC: S204 - Fueling And Other Petroleum Services.
- Response Due: April 13, 2026, 5:00 PM EST.
- Published: April 10, 2026.
Key Clarifications & Requirements
- Pricing: Offerors must propose a firm-fixed price; no price adjustments for market volatility will be included.
- SAM Registration: Offerors must be registered as a WOSB under the appropriate NAICS code in SAM.gov, with current and valid Entity Unique Identifier and CAGE Code.
- Tank Ownership: Some tanks are owned by Superior Propane, and the tank at Building 1940 is contractor-owned.
Submission Instructions
Solicitations (Quotes) and any required supporting documentation must be submitted via email to Kelly Kotlik at kelly.p.kotlik2.civ@army.mil. Ensure all documents are completed, signed, and dated. Offerors are responsible for monitoring SAM.gov for any changes or amendments.