Propane Supply and Maintenance Services, Devens RFTA, MA

Quick Summary

The U.S. Army Contracting Command, on behalf of USAG Fort Devens, MA, is soliciting proposals for Propane Supply and Maintenance Services for the Devens Reserve Forces Training Area (RFTA) South Post Range Complex in Lancaster, MA, and the Former Moore Army Airfield in Ayer, MA. This is a Total Small Business Set-Aside opportunity, with award anticipated as a single Firm-Fixed-Price contract based on a Lowest-Priced, Technically Acceptable (LPTA) evaluation. Proposals are due February 20, 2026, at 2:00 PM EST.

Scope of Work

The contractor will provide comprehensive propane services, including:

• Propane Delivery: Automatic and on-call delivery of approximately 15,000 gallons of Liquefied Petroleum Gas (Propane) annually, conforming to ASTM D1835 standards. Standard deliveries within 24 hours, emergency deliveries within 12 hours.
• Annual Inspections: Perform and document annual inspections of all government-owned propane tanks and associated piping, ensuring compliance with NFPA 58 and 527 CMR 6.00 codes. Inspections must be completed within 90 calendar days, with results submitted by June 30th annually.
• Service and Repairs: On-call diagnosis and repair of tanks, appurtenances, and gas lines. Government pre-approval is required for parts exceeding $50.00.
• Propane Transfer: On-call services to transfer propane between tanks as directed by government personnel.
• Permits and Compliance: Contractor is solely responsible for obtaining and financing all required local, state, and federal permits, licenses, and inspections.

Contract Details

• Contract Type: Single Firm-Fixed-Price (FFP).
• Period of Performance: A 12-month base year, followed by three (3) 12-month option years, subject to funds availability and satisfactory performance.
• Set-Aside: Total Small Business Set-Aside (FAR 19.5).
• NAICS Code: 325120 (Industrial Gas Manufacturing).
• Product Service Code (PSC): 6830 (Gases: Compressed and Liquefied).
• Place of Performance: Devens RFTA South Post Range Complex, Lancaster, MA, and Former Moore Army Airfield, Ayer, MA.

Key Dates & Submission

• Site Visit: Strongly recommended. Requests require 24-hour advance notification to Zygmunt V. Osiecki (zygmunt.v.osiecki.civ@army.mil).
• Questions Due: February 19, 2026, 9:00 PM EST. Submit in writing via email to Nelia Shyshak (nelia.shyshak.civ@army.mil) and Edward Sherwood (edward.l.sherwood4.civ@army.mil).
• Proposals Due: February 20, 2026, 2:00 PM EST. Submit in writing, signed, and dated via email to Nelia Shyshak and Edward Sherwood.

Evaluation & Requirements

• Award Basis: Lowest-Priced, Technically Acceptable (LPTA). A quote must be rated "Acceptable" for Technical Capability to be considered.
• Evaluation Factors: Technical Capability (Acceptable/Unacceptable, meeting SOW minimums) and Price (lowest evaluated price among technically acceptable quotes, including base and all option years).
• Mandatory Requirements: Offerors must be registered in SAM. Contractor employees require AT Level I, iWATCH, and OPSEC training within 30 days of award. Proposals must include company contact information, pricing for all CLINs, CAGE Code, Unique Entity ID (UEI), Tax ID Number, completed FAR fill-ins, and a valid Certificate of Insurance (FAR 52.228-5) with specified coverage amounts. Proposals must remain valid for 120 calendar days.