Propane Supply BPA

Forms / Attachments / Pricing Sheets

This document outlines the Terms and Conditions for a Blanket Purchase Agreement (BPA) for Propane Gas, established in accordance with the Federal Acquisition Regulation (FAR).

• Agreement Type: Blanket Purchase Agreement (BPA).
• Procurement Method: A simplified method for filling anticipated repetitive needs for supplies or services by establishing 'charge accounts' with qualified sources.
• Period of Performance: Five (5) years from the date of signing, with a specific period of 01 July 2026 through 30 June 2031. The BPA is subject to annual review and potential termination.
• Obligation: The government is only obligated to the extent of authorized calls made and deliveries completed.
• Competition: Each call under the BPA will be competed among all BPA holders, with quotes evaluated using the Price Only method. The award goes to the lowest priced technically acceptable quote.
• Purchase Limitation: Individual calls shall not exceed $250,000.00.
• Authorized Purchasers: Only Contracting Officers at MICC-Fort Bliss are authorized to issue BPA Calls.
• Call Placement: Contracting officers will issue requests for quotes. Vendors must respond to each call, either with a quote or a statement of non-participation. Failure to respond to five calls may result in BPA termination.
• Performance: Serious deficiency in performance may lead to exclusion from competition and BPA termination.
• Qualified Source: Vendors must be determined to be qualified sources of supply.
• Delivery Tickets: Required for each delivery, including supplier name, BPA number, call date, itemized list of supplies, quantity, unit price, and delivery date.
• Invoices: Summary invoices are to be submitted monthly or upon BPA expiration, detailing deliveries and supported by delivery tickets.
• Payment: Made in arrears upon receipt of a properly prepared invoice, citing the BPA and call number.
• Correspondence: All correspondence must be in writing, addressed to the Contracting Officer, with a copy to the Contracting Officer's Representative.
• Incorporated Clauses: The BPA incorporates numerous FAR clauses by reference, covering definitions, restrictions, reporting, and contract terms. Key clauses include those related to System for Award Management, Executive Compensation, Small Business Concerns, Equal Opportunity, and Contract Terms and Conditions for Commercial Items.
• Evaluation Factors (for calls): Price (fairness, reasonableness, realism, completeness, un-balanced pricing) and Technical Capability (National Propane Gas Association Certification, 3-5 years of experience, proof of performance on two contracts within the last two years).

This document is crucial for any vendor interested in providing propane gas under this BPA. It details the terms of the agreement, how calls will be placed and competed, performance expectations, invoicing and payment procedures, and the criteria used for evaluating quotes and technical capability. Bidders must understand these terms to determine their ability to meet the requirements and to prepare competitive quotes for individual calls.

Sources Sought / Market Research

This document is a Sources Sought notice to identify qualified firms capable of supplying and delivering propane to multiple locations across Fort Bliss, Texas, and White Sands Missile Range (WSMR), New Mexico. The government anticipates establishing a Blanket Purchase Agreement (BPA) with a minimum of three (3) and a maximum of five (5) vendors. The requirement may be set-aside for Small Businesses or procured through Full and Open Competition, with multiple awards possible.

• Fort Bliss, Texas (100% On-Site Government, 0% Off-Site Contractor)

• White Sands Missile Range, New Mexico (100% On-Site Government, 0% Off-Site Contractor)

• The contractor will refill Government-owned propane tanks to sustain 80% fill.

• Usage is seasonal, primarily September through March.

• The BPA does not guarantee future contracts or orders; no minimum quantities are guaranteed.

• Delivery of propane to designated areas.

• Compliance with Federal, State (NM, TX), OSHA, Army, and installation regulations.

• Organizations must provide: 1) Name, address, email, website, telephone, size, and ownership type; and 2) Tailored capability statements with supporting documentation.

• If subcontracting is anticipated, administrative and management structure must be addressed.

The government will evaluate market information to assess capacity for:

• Providing services consistent in scope and scale.

• Securing and applying corporate financial, human capital, and technical resources.

• Implementing a project management plan (schedules, cost containment, performance tracking, hiring, risk mitigation).

• Providing services under a performance-based service acquisition contract.

• Contractor and sub-contractors must comply with installation, facility, and area commander security policies and procedures.

• Background checks and personal identity verification are required.

• Changes in Force Protection Condition (FPCON) may require changes in contractor security matters.

• Applicable NAICS code: 325120 (Small Business Size Standard: 1,000 employees).

• Product Service Code: 6830.

• Businesses of all sizes are encouraged to respond; identify business size in the capabilities statement.

• Small businesses must perform at least 50% of the work (FAR 52.219-14).

• A draft Performance Work Statement (PWS) is attached.

• Capabilities statement: Maximum ten (10) pages, Times New Roman, 10 pitch font.

• Deadline: No later than 09:00 AM, MST, 19 May 2026.

• Submission: Email to hasan.j.williams.mil@army.mil and susette.lujardolahera.mil@army.mil in Microsoft Word or PDF format.

• Include company status (Small, Small Disadvantaged, Women-Owned, HUBZone, Service Disabled Veteran-Owned), company profile (employees, revenue, DUNs), and ability to meet facility/safeguarding requirements.

• Anticipated BPA Duration: Five (5) years (01 July 2026 to 30 June 2031).

• Estimated Period of Performance: 01 July 2026 – 30 July 2027.

• Anticipated Contract Type: Firm-Fixed Price.

• May include labor categories subject to the Service Contract Act or collective bargaining agreement.

• This is for informational purposes only, not an RFP.

• Responses are voluntary and not offers.

• No funds are available to pay for response preparation.

• No feedback or evaluations will be provided.

• Not responding does not preclude participation in future RFQs/IFBs/RFPs.

• Any solicitation will be synopsized on the Government-Wide Point of Entry (GPE).

Statement of Work (SOW) / Performance Work Statement (PWS)

To allocate propane deliveries to various locations throughout Fort Bliss, ensuring an essential commodity for soldiers and civilians.

• Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services for propane deliveries.

• Deliver propane to designated areas, aiming to sustain 80% fill on every tank.

• Comply with all applicable laws and regulations (Federal, New Mexico, Texas State, OSHA, Army, and installation regulations).

• Perform deliveries between 7:00 AM and 4:00 PM, seven days a week, including Federal holidays or government facility closures due to emergencies.

• Sustain 80% fill on every tank.

• Maintain an adequate workforce for uninterrupted performance.

• Comply with Federal Acquisition Regulation (FAR) 52.246-1 for quality control.

• Period of Performance (POP): Base year plus 4 year options. Base Year: 1 MAY 2026 – 30 APR 2027. Option Years extend to 30 APR 2031.

• Place of Performance: Various locations on Fort Bliss, within New Mexico and Texas, at designated propane tank locations.

• Contract Type: Bulk Purchase Agreement (BPA) firm fixed price.

• Physical Security: Safeguard all Government equipment, information, and property.

• Safety: Comply with National Propane Gas Association safety requirements, 29 CFR 1910, 49 CFR Parts 100-185, and other applicable DoD, Army, Federal, State, and Local safety and health requirements. Report fire and safety hazards, and environmental/OSHA compliance.

• Personnel: Staff with trained, competent employees. Employees must meet federal, state, local, and installation requirements. Personnel operating vehicles need a valid driver's license. Employees must be U.S. Citizens or authorized to work in the U.S. English fluency is required for communication. Provide identification badges.

• Access: All personnel require a favorable background check for access to Fort Bliss. Contractor vehicles must be identifiable and registered. Access to Fort Bliss is through secure access control points, requiring valid identification. Commercial delivery vehicles have specific entry requirements.

• Deliverables: Contractor must be certified under the National Propane Gas Association prior to proposal submission. Submit Spill Prevention & Control Procedures within 15 days of award. Provide 24-hour notice for delayed shipments. Provide a fill sheet upon delivery completion. Use DD250 Material Inspection and Receiving Report.