Proposal for Recreation Center Renovation-Electrical Installation Work

Solicitation / RFP / RFQ

This solicitation is a Request for Quotes (RFQ) for "Renovation - Electrical Installation Work at 75, Gregory's Road Col 7". The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• The scope of work is detailed in the Statement of Work (Attachment 1).

• The contractor shall furnish and install all materials required by the contract.

• Specific requirements include packaging and marking of materials, inspection and acceptance procedures, and adherence to delivery timelines.

• The contract type is not explicitly stated but implied to be a fixed-price purchase order.

• The estimated price range is $25,000 - $28,000.

• The period of performance is short, with work to commence within three (3) calendar days after the notice to proceed and completion required within six (6) weeks.

• Quotations are due by 1700 hours on May 22, 2026.

• Submissions must be made electronically to SundaravelYG@state.gov.

• Accepted file formats are MS-Word 2007/2010 or Adobe Acrobat (PDF), with a file size limit of 30MB per email.

• Required submission items include: SF-18, Section A (Pricing), Section L (Representations and Certifications), and additional information as required in Section J.

• Award will be made to the lowest priced, acceptable, responsible quoter.

• Evaluation will assess compliance with RFQ terms, responsibility (FAR 9.1), ability to meet performance period, integrity, experience, skills, equipment, facilities, and eligibility.

• Offerors must be technically qualified and financially responsible.

• Specific qualifications include understanding English, having an established business in Sri Lanka or plans to establish one within 30 days of award, SAM registration, prior construction experience, necessary resources, local licenses/permits, local insurance, ability to obtain performance security, no adverse criminal record, and no political/business affiliations contrary to U.S. interests.

• A site visit is scheduled for May 12, 2026, at 10:15 a.m. at No.75, Gregory's Road, Colombo 7.

• The document includes numerous FAR and DOSAR clauses covering various aspects of the contract, including labor, safety, insurance, payment, and compliance.

• Attachments include: Statement of Work, Safety Plan, and Construction Drawing.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project involves the modification, supply, installation, wiring, testing, and commissioning of electrical power and lighting systems for a recreation center renovation, specifically Phase III.

• Areas Covered: Clubhouse, Tool Store, Security Office / Guard House, Generator Room, and associated external/service areas.

• System Integration: Includes lighting, power distribution, control systems, and associated infrastructure.

• Electrical Distribution System: Supply, installation, and modification of panel boards (SDB-CL, SDB-AC, MDB-TL, SDB-SC) and main power cabling.

• Electrical Fittings & Lighting System: Supply and installation of various lighting fixtures (recessed downlights, weatherproof luminaires, spotlights, suspended LED strips, wall lights, step lights), socket outlets, isolators, and sensors.

• Wiring Installation: Includes all components for complete installation of lighting, 13A socket, industrial socket, and floor box circuits.

• Lighting Control System: Supply, install, test, program, and commission lighting control panels, keypads, actuators, and control cabling, integrating with Lutron Athena / KNX systems.

• Feeder Cables: 600/1000V rated Cu/XLPE/LSZH cables installed via tray or LSZH conduit.

• Cable Trays/Trunking Systems: Hot-dip galvanized perforated trays/ladders and 100x40mm trunking for the lighting system.

• Area-Specific Works: Complete electrical installations for Generator Room, Tool Room, and Guard House/Security Room.

• Cable Management: Zn-Al powder coated cable trays/trunking with minimum 100 microns coating thickness; only factory-fabricated fittings; HDG support systems; bonded joints using 2.5 sq.mm Cu/PVC earth conductor.

• Wiring System: Low Smoke Zero Halogen (LSZH) conduits; cables with minimum 500/750V insulation rating; proper color coding and identification labeling; voltage drop compliance with latest regulations/NEC limits.

• Compliance & Certification: Contractor to arrange third-party inspection and certification by a licensed/authority-approved electrical engineer.

• Lighting Control Compatibility: Fixtures and drivers must be DALI-2 certified OR KNX compatible, supporting digital addressing, flicker-free dimming, and status monitoring.

• Testing & Commissioning: Full system testing (insulation resistance, continuity, functional testing) and final commissioning of power, lighting, and control systems.

Not explicitly stated in this document, but pertains to the Recreation Center Renovation Project.

• Builder's Works: Includes openings in slabs/walls, chasing, masonry works, making good finishes, and coordination with all trades.
• Preliminaries: Contractor to include shop drawings, material submittals, method statements, as-built drawings, O&M manuals, insurance, bank guarantees, and material storage.
• Final Deliverable: A fully operational, tested, and certified electrical system, including integrated lighting and control, and complete installation across specified areas. Vendor must perform any other related work to meet the functional system, within 5% of the total cost.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for supplies or services. It is not an order. The government is requesting quotations and does not commit to awarding a contract based on this request.

Section 11, "SCHEDULE," is where the specific supplies/services, quantities, units, unit prices, and amounts are to be detailed by the quoter. The document does not pre-fill these details.

• The "DELIVER BY" date is specified as 07/19/2026.

• The "REQUEST NO." is 19CE2026Q0008.

• The "REQUISITION/PURCHASE REQUEST NO." is PR15989094.

• Quotations must be furnished to the issuing office (Block 5a) on or before the close of business on 05/22/2026.

• The "IMPORTANT" note states that this is a request for information and quotations are not offers. If unable to quote, the form should be returned indicating this.

• Any representations and/or certifications attached to this RFQ must be completed by the quoter.

• The "THIS RFQ" checkbox is marked "IS NOT" a Small Business Set-Aside.

• The "CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG. 1" section is checked.

• The "FOB DESTINATION" is checked under Section 7. DELIVERY.

• The "NOTE: Additional provisions and representations" section indicates they "are not attached."

• The "STANDARD FORM 18 (REV. 6-95)" is prescribed by GSA-FAR (48 CFR) 53.215-1(a).

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Safety Plan," outlines the safety procedures and protocols required for the "Rec Center Renovation- Phase III" project. It details the safety challenges, responsibilities, hazard communication, and specific safety plans to mitigate risks and comply with safety regulations, including EM385-1 standards.

• Project Overview: Repair works in a leaned retainer wall, involving site preparation, demolition, debris removal, excavation, footing, concreting, masonry, molding, design installation, and finishing.
• Responsibilities: Defines roles for Safety Officer, Project Manager, Scaffold Supervisor, and Workers.
• Hazard Communication: Includes Pre-Job Hazard Analysis (PJHA) and Toolbox Talks.
• Site Safety and Health Plan (SSHP): Addresses site-specific hazards (working at height, dropped objects, electrical), emergency procedures, and incident reporting.
• Personal Protective Equipment (PPE): Specifies requirements for head, face/eye, hearing, respiratory, hand/arm, legs/foot, skin, fall protection, electrical shock protection, and visibility clothing.
• Scaffolding Safety: Details design, erection, inspection, load capacity, guardrail requirements, and access via ramps and temporary stairs.
• Fall Protection: Outlines requirements for safety harnesses, lifelines, and work at heights of 6 feet or greater.
• Fire Prevention and Control: Includes measures for fire prevention, protection equipment, and precautions.
• Environmental Protection: Addresses environmental hazards and spill prevention.
• Emergency Preparedness: Covers emergency response plans and drill procedures.
• Recordkeeping and Documentation: Details incident reporting and safety inspections.
• Tool and Equipment Safety: Covers tool safety, equipment inspection, and electrical safety (general requirements, temporary wiring, overhead lines).

This safety plan is crucial for bidders to understand the safety requirements and standards that must be adhered to during the project. It highlights specific hazards and the necessary precautions, PPE, and procedures that will be enforced. Bidders should review this plan to ensure their proposed approach and resources align with these safety mandates, which may impact project execution, timelines, and costs.