Provide event space to accommodate the approximately 300 attendees with audio visual equipment for the June 1-4, 2027, meeting
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
NASA/NSSC is conducting market research to identify potential sources capable of providing event space and related services for the 2nd International XRISM Science Symposium in Detroit, Michigan, from June 1-4, 2027. This notice is to determine if a competitive procurement is feasible, as NASA/NSSC currently intends to issue a sole source contract to the University of Michigan. Responses are due May 1, 2026.
Purpose & Background
This requirement supports the 2nd International XRISM Science Symposium, an event stemming from an international agreement between NASA and JAXA to promote XRISM mission science. The symposium will accommodate approximately 300 attendees from the worldwide astronomical community. NASA/NSSC is seeking capabilities to provide the necessary event infrastructure and support.
Scope of Work
The selected vendor will be responsible for organizing and managing a four-day event, including:
- Providing event space suitable for approximately 300 attendees.
- Supplying necessary audio-visual equipment.
- Facilitating a mechanism to collect registration fees from attendees to partially offset meeting costs.
- Ensuring Wi-Fi access throughout the meeting venue.
- Providing food and beverages (snacks) during morning and afternoon breaks.
- Arranging a venue for a meeting banquet, with costs to be paid by attendees.
- Ensuring the venue is in Detroit, MI, within walking distance of hotels and in proximity to restaurants for breakfast, lunch, and dinner.
Key Requirements
- Attendees: Approximately 300 scientists.
- Duration: June 1-4, 2027.
- Location: Detroit, Michigan.
- NAICS Code: 611310 (Colleges, Universities, and Professional Schools).
- Product Service Code: R699 (Other Administrative Support Services).
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research (not a Request for Quotes).
- Sole Source Intent: NASA/NSSC intends to issue a sole source contract to the University of Michigan, citing them as the sole provider of the needed event space.
- Response Due: May 1, 2026, at 8:00 a.m. Central Standard Time.
- Published Date: April 27, 2026.
Submission & Evaluation
Interested organizations should submit their capabilities and qualifications in writing to the identified point of contact. Responses will be evaluated solely to determine if this procurement can be conducted on a competitive basis. A decision by the Government not to compete this effort, based on responses, is at its sole discretion. Oral communications are not acceptable.
Contact Information
- Primary Point of Contact: Monica Wilson, Procurement Assistant III
- Email: monica.d.wilson@nasa.gov
- Ombudsman: NASA FAR Supplement Clause 1852.215-84 is applicable; ombudsman information is available on the NASA website.