Provide HVAC and air conditioning preventative and

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial services, prepared in accordance with FAR Subpart 12.6. It serves as the only solicitation, and a separate written solicitation will not be issued. This announcement contains clauses and provisions in effect through FAC 2026-01.

This is a simplified acquisition with an estimated value well below the simplified acquisition threshold. Specific services are not detailed in the provided pages but are expected to be found in the "SCHEDULE OF SUPPLIES/SERVICES" section (Block 20) which is referenced as "See Schedule" and "Continued...".

• The solicitation number is 140A112600026.

• The issue date is 04/02/2026.

• The offer due date is 04/10/2026 at 0800 MDT.

• The NAICS code is 811310 with a size standard of $12.5.

• Offerors are instructed to complete and submit Sections B, K, and respond to Section M.

• Submission of quotes is via email to Randall.Brown@bia.gov.

• Questions may be directed to (520) 560-2590 or via email.

This acquisition is set aside for Small Business (100.00%).

• The contracting office is BIA WRO 00011, located in Phoenix, AZ.
• The contract is administered by DOI, BIA SAN CARLOS IRRIGATION Contracting Office, located in Coolidge, AZ.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Preventative Maintenance (PM) services for HVAC and other split/rooftop AC units for the San Carlos Irrigation Project (SCIP) facilities in Coolidge, San Carlos, and Oracle, Arizona. The services will cover a base year plus four option years.

• Scheduled Preventative Maintenance (PM) services for HVAC and AC units.

• Annual inspections and quarterly inspections for various equipment including chillers, split units, rooftop units, and wall packs.

• Emergency services for after-hour or weekend work (billed separately).

• Contractor must possess a commercial Arizona contractor's license.

• The contract will have a base year and four option years.

• The NAICS code is 811310 with a $12.5 million/year size standard.

• Quotes must be submitted via email to randall.brown@bia.gov. Quotes submitted via SAM.gov will not be accepted.

• Quoters must submit a completed Standard Form 1449 with a signed copy of any amendments.

• Arizona contractor's license number and Service Contract Act (SCA) Wage Determination (WD 2015-5469 dated 7/22/2024) are required.

• Failure to meet requirements will render a quote non-responsive.

• Evaluation factors include Qualifications/License, past performance (minimum "satisfactory"), and price.

• The government will evaluate offers by adding the total price for all options to the total price for the basic requirement.

• Not explicitly stated, but the inclusion of various small business clauses suggests potential set-aside considerations.

• The document includes numerous FAR clauses and DFARS clauses related to contract terms, conditions, representations, certifications, and other requirements.

• A Service Contract Act (SCA) Wage Determination is provided, outlining minimum wage and fringe benefit rates for various occupations.