Provide Magnetic Resonance Imaging (MRI) Services

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Magnetic Resonance Imaging (MRI) services. The Department of Veterans Affairs (VA) Hershel Woody Williams VAMC requires these services to provide high-quality imaging in a safe environment, meeting VHA directive 1105.5 Magnetic Resonance Safety. The objective is for the contractor to provide a Magnetic Resonance Safety Expert (MRSE) to consult with the facility's Magnetic Resonance Safety Officer (MRSO) and Magnetic Resonance Medical Director (MRMD) on all MRI safety-related questions, issues, and requirements.

• Consultation on MR safe imaging of implanted medical devices, including guidance, calculations, and quantification.

• Assistance in developing and maintaining MR Safety and QA programs.

• Consultation on developing MRI protocols for safe imaging of patients with MRI conditional implanted devices.

• Participation in planning, installation, and acceptance of new MR equipment.

• Serving as a subject matter expert for root cause analysis or administrative investigations related to MR adverse events.

• Attending quarterly Radiation/MRI Safety Committee meetings via MS Teams.

• Personnel must be board-certified as a Magnetic Resonance Safety Expert (MRSE) by the American Board of Magnetic Resonance Safety.

• Contract Type: Firm-Fixed-Price (as per E.5)

• Period of Performance: Estimated to be 5 years, with a Base Year (3/1/2026 - 2/28/2027) and four Option Periods (through 2/28/2031).

• Estimated Value: Not explicitly stated, but NAICS code 541690 has a size standard of $19 Million.

• Proposals are due by 02-19-2026 at 11:00 AM EST.

• Questions must be submitted in writing to jameel.gordon@va.gov by 02/10/2026 at 11:00 AM EST.

• The RFQ will be evaluated using Comparative Evaluation in accordance with FAR 13.

• Offers must be submitted on SF 1449 or letterhead stationery.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) (VAAR 852.219-73).

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.

• Service Contract Labor Standards are applicable.

Form / Attachment / Pricing Sheet

This document provides supplemental instructions for offerors responding to the solicitation (SF 1449). It outlines specific requirements for quote submission and completion of various sections of the solicitation document.

• Submission Deadline: Quotes must be submitted by the due date and time identified in Box 8 of the SF 1449. Late quotes will not be accepted.
• Submission Format: All pages of the SF 1449 must be returned in its current format with fill-ins completed. Separated pages will not be accepted.
• Submission Method: Quotes are to be submitted via email to jameel.gordon@va.gov.
• Offeror Requirements:
  • Complete Boxes 12, 17, and 30 of the SF 1449, including legal entity name, address, SAM UEI, and CAGE code in Box 17.
  • Complete Section B.1. for contractor POC information.
  • Complete Section B.3 Price/Cost Schedule, entering unit prices for each CLIN.
  • Complete applicable fill-ins for clause 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION).

This document is critical for bidders to ensure their quotes are submitted correctly and on time. Failure to adhere to these instructions, particularly regarding the format and completeness of the SF 1449, may result in a quote not being accepted. It details specific sections and clauses that require attention during proposal preparation.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire for RFQ No. 36C24526Q0254, related to Magnetic Resonance Imaging services. It is provided to gather feedback on an Offeror's past performance on a similar contract with the Department of Veterans Affairs.

• Reference Information: Requires details about the company providing the reference, the contract number, period of performance, and scope of services.
• Performance Assessment: Includes sections for evaluating:
  • Quality of performance (conformance to specifications, workmanship, timely submittal of reports).
  • Management performance (responsiveness, personnel management, conflict resolution).
• Rating Options: Respondents select from 'Satisfactory', 'Unsatisfactory', or 'Neutral' for each performance area.
• General Comments: A section for additional remarks.
• Submission: Completed questionnaires should be emailed to jameel.gordon@va.gov.

This questionnaire is used by the government to assess the Offeror's past performance, which is a factor in the evaluation of quotes. Bidders should be aware that their past performance will be evaluated based on feedback provided through this form by their references.