Provide services for Overhang repairs of Annex building

Solicitation / RFP / RFQ

This solicitation is for waterproofing services for office spaces roof at the U.S. Embassy in New Delhi, India. The contractor will be required to provide these services in accordance with attached specifications, Statement of Work, and FAR & DOSAR clauses.

• Waterproofing services for office spaces roof.

• Performance must adhere to attached specifications and Statement of Work.

• The contract is expected to begin within 10 calendar days of award or notice to proceed and must be completed within 120 calendar days.

• Performance and payment bonds are not required (Item 12A indicates 'NO - X').

• Offers must be submitted via email to newdelhibids@state.gov.

• The deadline for offer submission is 5 P.M. India time on July 2, 2026.

• Offers must provide at least 90 calendar days for Government acceptance after the due date.

• Not specified in the provided pages.

• This is a sealed bid (IFB) solicitation.

• The solicitation number is 191N6526Q0067.

• The offer expiration period is a minimum of 20 calendar days after the offer due date, but offerors may insert a longer period.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for services related to Overhang repairs of the Annex building at the U.S. Embassy in New Delhi, India. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price, potentially without discussions.

• Provide services for Overhang repairs of the Annex building.

• Offerors must complete and submit Section B (Prices/Costs), Section K (Representations, Certifications and Other Statements of Offerors or Quoters), additional information as required in Section L, and proof of SAM Registration.

• The contract type and estimated value are not explicitly stated in this cover page, but the government intends to award a contract/purchase order.

• Site Visit: June 23, 2026, at 11:30 a.m. at U.S. Embassy, Gate # “7”. Interested offerors must send their interest to ChellaramaniA@state.gov by 3 p.m. June 19, 2026.

• Clarifications: Requests must be submitted in writing via email to ChellaramaniA@state.gov by 3 p.m. June 19, 2026. No questions will be answered after this deadline.

• Quotations Due: By/before 5 p.m. (India Time) on July 2, 2026.

• Submission Method: Electronically to Newdelhibids@state.gov with the subject line “Solicitation No. 191N6526Q0067 for overhang repairs of Annex build”.

• File Size Limit: 10MB per email. Larger submissions must be split into multiple emails, each under 10MB.

• Evaluation: The award will be based on the lowest price among acceptable offers. Initial proposals will be used, but discussions may be held if necessary.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Registration is required within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first. Offerors are strongly encouraged to start SAM registration immediately.

• Quotations must be in English. Incomplete quotations will not be accepted.

• Quotations submitted to any email ID other than Newdelhibids@state.gov will be rejected.

• FAR provision 52.215-1 applies to submissions.

Solicitation

This document is a solicitation for "Overhang Repairs-Annex Building." It outlines the requirements, terms, and conditions for potential bidders.

• The primary service required is "Overhang repairs of Annex building."

• Detailed specifications are provided in "Annexure-1" (Scope of Work).

• The contract type is Firm Fixed Price.

• The contract will be payable in INR.

• The period of performance is 60 working days from the Notice to Proceed.

• The estimated magnitude of the construction project is INR 8,500,000.00 – INR 9,000,000.00.

• Proposals must be submitted in three volumes: SF 1442 and Section K; Price Proposal and Section B; and Performance Schedule and Business Management/Technical Proposal.

• The submission deadline is 5 p.m. on July 2, 2026, via email to newdelhibids@state.gov.

• Award will be made to the lowest priced, technically acceptable, responsible offeror.

• Evaluation will include an initial review for completeness, technical acceptability (including review of project superintendent, subcontractors, past performance, and schedule), and contractor responsibility (financial resources, ability to comply with performance period, integrity, organization, experience, skills, equipment, facilities, and eligibility).

• Offerors must be technically qualified and financially responsible.

• Offerors must have an established business in India or plan to establish an office within 30 days of contract award.

• Proof of SAM registration (including UEI number) is required.

• Offerors must demonstrate prior construction experience and have necessary personnel, equipment, financial resources, licenses, permits, and insurance.

• Offerors must be able to obtain performance and payment bonds.

• A site visit is scheduled for June 23, 2026, at 11:30 a.m. at Gate-7, Nyay Marg, Chanakyapuri, New Delhi – 110021.

• The solicitation incorporates numerous FAR and DOSAR clauses by reference, covering areas such as contract administration, payment, bonds, insurance, labor laws, safety, materials, and representations and certifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to restore the structural integrity and appearance of deteriorated concrete overhangs on the Annex Building. The work involves repairing approximately 3000 sq. ft. of a 15,000 sq. ft. total overhang area, located about 25 feet above ground.

• Repair Damaged Areas: Address deteriorated concrete.
• Plastering: Apply polymer-modified cement plaster.
• Finishing: Apply weather-resistant white paint and an anti-carbonation protective coating (Asian Paints Apex Ultima Suprema).

1. Site Preparation & Safety: Mobilize, submit personnel lists with IDs, secure work area.
2. Scaffolding: Design, erect, and obtain third-party certification for scaffolding.
3. Surface Preparation: Remove loose/deteriorated concrete, clean surfaces, perform tap tests.
4. Repair & Plastering: Apply bonding agent, then polymer-modified cement mortar.
5. Finishing: Apply approved weather-resistant paint and anti-carbonation coating.
6. Dismantling & Cleanup: Remove scaffolding, clean site per local regulations.

• Timeline: 60 days.

• Working Hours: 08:30 AM – 05:00 PM.

• Location: Annex Building, Chancery compound, Chanakyapuri, New Delhi.

• Scaffolding: Must be designed by a certified structural engineer and certified by a third-party expert. Barricading required.

• Safety: Comply with EM 385-1-1 (USACE Safety), PPE requirements, local codes, and IS 456 standards. Hot Work Permits and LOTO may apply.

• Site Security: Provide names and host government photo ID for all workers.

• Warranty: One-year written warranty from final handover. Contractor is liable for repairs of any issues within this period.

• Physical: Fully repaired, plastered, painted, and protected concrete overhangs (2250 sq. ft.), certified scaffolding reports.

• Documentation: Material data sheets, scaffolding design/certification, security clearance records, work completion and warranty certificates.